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03/30/17 – Financial Aid Survey Questions

March 30, 2017 Athletic Department Blog Updates

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It is again that time of year once again for ALL KHSAA member schools to complete their required annual financial aid survey. In an effort to assist Principals and Athletic Directors in preparing for this survey, we have provided a list of questions below that will be asked of you in this year’s survey. The intent of this blog post is to inform you of what questions will be on the survey so you can spend the next couple of weeks gathering data and locating the answers to these questions. The link to submit your survey will be sent to the Principal, per Bylaw 1, on April 15th. Assistant Commissioner Sarah Bridenbaugh will be the contact for sending out the request for submissions and can answer any of your questions.

You will be asked the following questions and should have this information before attempting to complete the survey:

  • Select the Specific Public School Boundary in which the reporting school is located. Be specific to which school and NOT the Public School District or Board of Education. (For example, Lexington Catholic HS is physically located in the Lafayette (Fayette County) District or Sacred Heart Academy is physically located in the Waggener (Jefferson County) District).
  • Does your school host Foreign Exchange students (J-1 Visa students)?
  • Does your school waive the fee/tuition for Foreign Exchange (J-1) students?
  • Does your school have foreign (F-1 Visa) students?
  • What is the full, unsubsidized per capita cost of education for each student in the public school district of the Specific Public School Boundary school?
    • For public schools, this is the per-pupil amount spent by the district on each student at the high school level.
    • For nonpublic schools, this will be the full, unsubsidized per capita cost of education for each student in the public school district of the Specific Public School Boundary district school where your school is located. This is the required payment to be received from students on an F-1 VISA 
    • For all schools, download the spreadsheet at http://www.khsaa.org/reports/UnsubsidizedCostofEducationfor1516.pdf
    • Find the yellow column value for the public school district
    • The value in the green column is the required amount to answer this question
  • Does any F-1 exchange student pay less than the full, unreimbursed cost of education?
  • Does your school have dorms, on-campus or school representative owned/managed housing?
  • Does your school charge any student for room and board?
  • Does any student residing in school owned/managed housing have less than the full amount charged?
  • What amount is charged (list different amounts if they differ for any student, list 0 if no dorms)?
  • Does your school or school district charge tuition to any student for any reason?
    (This includes private and out-of-district students. This may be tuition collected by the school, tuition collected by the school district or tuition collected through a third-party agency. Please be diligent when researching the answer to this question as we have found that though many schools do not collect tuition
    from out-of-district students, their school district does. This does not include free and/or reduced lunch)
  • What is the full published amount of tuition due from any student who met no tuition exception, received no financial aid, or had no part of the fee waived (normally for those students in nonpublic schools or in public schools for students who are not residents of the district)? Be sure and include the full amount even if a reciprocal agreement between public school districts exists.
  • Does any student pay less than full tuition for any reason?
  • Check those that apply to the tuition reduction question and use the open ended box to describe. [i.e. Financial Need (based on third-party analysis), Merit Award (based on approved testing), J-1 or F-1 Foreign Exchange Student, Employee Benefit, Multiple Child Discount, Tuition waiver as part of 157.350 (reciprocal) agreement between adjacent public school districts].
  • How many total students in your general student body?
  • How many students in your general student body are athletes (all playing levels, freshmen, junior varsity, and varsity – grades 9-12)? Note: your numbers should only count athletes once — multiple sport athletes would only be counted once.
  • How many students in the overall general student body receive need-based aid or merit aid of any type?
  • Of the number reported in the previous question (students in the overall general student body that receive need-based aid or merit aid), how many receiving need-based aid or merit aid of any type are athletes?
  • Does your school provide Merit Aid? Merit Aid is defined as financial aid awards given by the member school based solely on academic/test performance which are available to the entire student body through a competitive application process and that the selection of the recipient(s) is based on published objective criteria which may not include athletic achievement or ability. Total Merit aid for any student is limited to 25% of total costs for attending in order to maintain eligibility to participate.
  • Please select from the following list any of the Merit Aid tests used by your school. If one is not listed, please provide the information in the “other” response area. (i.e. High School Placement Test (HSPT), Independent School Entrance Exam (ISEE), Education Records Bureau (ERB, CTP), Stanford Achievement Test – 10th Edition Pearson Educations Assessment (PEA), Otis-Lennon School Ability Test (OLSTAT), School and College Ability Test (SCAT), Terra Nova (McGraw-Hill), Iowa Test of Basic Skills (ITBS, Riverside Publishing), N/A) 
  • What are the starting and ending dates for administering the test used for Merit Aid awards?
  • How many students (all students) receive Merit Aid (athletes and non-athletes)? (This question will ask you to break down each grade and gender for the answer, for example, Grade 9 Boys, Grade 9 Girls, Grade 10 Boys, etc.)
  • How many student-athletes (students participating in sports or sport-activities) receive Merit Aid? (This question will ask you to break down each grade and gender for the answer, for example, Grade 9 Boys, Grade 9 Girls, Grade 10 Boys, etc.)
  • Does your school provide Need-Based Financial Aid? Financial Aid means any and all aid given to a student which reduces tuition, including awards, reductions, and waivers.
  • Which one of the following agencies do you use to determine the need index of a student entering your school for the purpose of participating in athletics? (i.e. Financial Aid Independent Review (Rosemount, MN), Independent School Management (formerly Family Financial Needs Assessment) (Hernando, MS),
    Private School Aid Service (Lakewood, OH), School and Student Service for Financial Aid (Princeton, NJ), Tuitions Aid Data Service (St. Paul, MN), FACTS Grant in Aid Agency (Lincoln, NE), N/A)
  • How is the amount awarded determined after need analysis is completed? If your school does not provide Need-Based Financial Aid, please enter N/A.
  • Do all students receive the same percentage of their demonstrated need?
  • How many students (all students) receive Need-Based Financial Aid? (This question will ask you to break down each grade and gender for the answer, for example, Grade 9 Boys, Grade 9 Girls, Grade 10 Boys, etc.)
  • How many students athletes (students participating in sports or sport-activities) receive Need-Based Financial Aid? (This question will ask you to break down each grade and gender for the answer, for example, Grade 9 Boys, Grade 9 Girls, Grade 10 Boys, etc.)
  • Does your school have a written policy which details the options available to parents whose Need/Merit-Based Aid is less than the amount due to the school for tuition and fees? If yes, explain.
  • Does your school have a written policy that defines for parents whose Need/Merit-Based Aid is less than the amount due to the school for tuition and fees explaining that the source(s) of funds for a student choosing to compete in athletics is within the Bylaw 11 approved Need/Merit-Based Aid and that the
    resources are from the student’s immediate family?
  • Does your school have a policy or guidelines to follow explaining to families, that when their financial award is more than allowed by Bylaw 11, that they would need to choose to accept the award and the student be ineligible in KHSAA-sanctioned sports for that school year or that the award may be declined or
    reduced in order for the student to continue participation in KHSAA-sanctioned sports?
  • Is all aid awarded (Need or Merit) under the direct supervision of school personnel?
  • Who is the Administrator (Title/Position) that oversees the aid? (please specify)
  • Does your school maintain a list of all sources and activities conducted in efforts to raise funds for financial aid for students? (Please provide name, position, and email address)
  • Does your school maintain a written policy with regard to the collection of fees (tuition, etc.)? If yes, list the name and position that is responsible.
  • What is your school policy on continued enrollment for students that are in arrears for required tuition and fees?
  • What is your school policy on continued participation in extra-curricular activities for students that are in arrears for required tuition and fees?
  • Explain the payment collection process for tuition and fees for your school.
  • If payments are processed and collections of payments are done by a third party, who manages this?

– KHSAA –

The KHSAA staff routinely publishes blog posts to better communicate with its various constituencies and the public. For a list of those blogs, go to http://khsaa.org/news-stats-pubs/sports-blogs/

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