08/10/13 – July Board of Control Meeting Review

August 10, 2013 Athletic Department Blog Updates

The following is a review of the items discussed at the July KHSAA Board of Control Meeting and the status of those issues. The Board meets six times per year, and each time, the membership will be updated as far as actions by the Board. While many of them attempt to communicate with you on a regular basis, I also want the schools informed of a consistent summary. All documents related to this meeting can be found online at http://portal.ksba.org/public/Agency.aspx?PublicAgencyID=4374&AgencyTypeID=1&BeginDate=7-1-2013&EndDate=7-31-2013.

BOARD MEETING – July 22, 2013

Following the normal procedural issues convening the meeting, the Board recessed for the committees to meet.

The Individual Sports Committee met and had five items on its agenda that were approved and subsequently approved by the Board;

• The enrollment figures for Thomas Nelson and Nelson County were reported, and rankings were adjusted on the Track and Field/Cross Country Draft Enrollment listing.
• The recommended changes to the draft Track and Field alignment were approved, with a slight change from the current enrollment breaks for Class 2A and 3A;
• There were five school moves made in the alignment for geographic reasons:
• In Class 1A, Russellville and Todd County Central move from Region 1 to Region 2 to be with remainder of Basketball Region 4 schools; Trinity (Whitesville) move from Region 1 to Region 2 to be with remainder of Basketball Region 3 schools; and Campbellsville and Green County move from Region 2 to Region 3 to be with remainder of Basketball Region 5 schools
• In Class 2A, Estill County from Region 5 to Region 7 to be with remainder of Basketball Region 14 schools.
• In Class 3A, George Rogers Clark and Montgomery County, move from Region 7 to Region 6 due to proximity to Lexington and lack of proximity to Harlan County
• The Track and Field corresponding date chart was revised. For 2014 and 2015, the State Track and Field meets will be held Memorial Day weekend in order to properly schedule the meets and allow for a full regular season.
• The Tennis seeding procedure was changed to state that in each of the four draws (boys and girls singles, boys and girls doubles), a total of 8 players/teams will be seeded, with seeding to follow USTA recommended procedures. In addition, seeding shall be done by a committee appointed by the Commissioner involving tennis association designees, KHSAA staff and the non-school affiliated tournament management

The Team Sports Committee met and considered two items that were subsequently approved by the Board:

• Based on the survey results, staff is to begin work during the 2013-2014 year to prepare drafts for the 2015-2018 alignment. The current parameters of six classes, smaller Class 1A and 6A divisions, and top 4 teams from each district going to the playoffs would be continued. There remains open discussion options in Class 1A which was divided over the top-4 vs. top-2 discussion for playoffs.
• The other item discussed was to review exactly what enrollment figures would be used to determine the break points and a general discussion about playing up into a higher classification. Staff reflected a desire to expand the number of years being used for the average male enrollment in order to 1) minimize changes at realignment times to provide stablity in alignment, and 2) be more accurate in the projection so as not to have a school unfairly impacted by a one-year high or low. Staff also reflected a position that if schools want to play into a higher class, perhaps that should be allowed without restriction. After the discussion, the decision was to accept the report of enrollment comparisons as presented and direct staff to bring back a formal recommendation at the November meeting as to both the enrollment combination figures to be used and the playing up discussion, so that alignment drafts can be developed for the January meeting. It is staff’s desire to have the alignment completed in time for the January meeting so scheduling could begin.

FULL BOARD MEETING – July 22, 2013

The Commissioner reflected on a highly successful Board orientation meeting the day prior where the new Board members were able to review procedures and policies of the Board prior to beginning their service.

At the business meeting, the President appointed the standing committees of the Board which are posted on the KHSAA web site.

The Board as part of its consent agenda, approved the following reports:

• The minutes from the May Board of Control meeting;
• The Transfer Reports from May 1 to June 30;
• The Appeals Report from May 1 to June 30; and
• The report of other school rulings from May 1 to June 30.

The Board as part of its reports of Board Business, approved the following reports:

• The Cash Disbursements from May 1 to June 30;
• The Income Statement from July 1 to June 30;
• The General Ledger Report from July 1 to June 30;
• The Financial Aid Reports submitted by the member schools for 2012-2013 in compliance with the Bylaws;
• The 2013 Radio Network Report;
• The Cheer judges training report;
• The NFHS Experimental Rule report;
• The Volleyball Camp report;
• The TeamIP Sales history report; and
• THe Baseball Camp report.

In other items, the Board considered and approved:

• The Board adjusted the date of the April 2014 meeting to April 15;
• The working budget for the 2013-2014 school year was approved;
• A disqualification report by school was accepted, with comparisons. Based on this report, the following revision was approved:
• On the third ejection in a single sport during three separate contests by representatives of the same school, such school will be required to have an administrative conference with the Supervisor of Officials and the sport contacts for the specific sport. Based on location, the conference may be held at the KHSAA of via phone/video conference. Such will also be accompanied by an additional penalty within Bylaw 27 against the member school, including fines, reprimands or probation. Following this penalty, any additional ejection in that sport will require a conference and professional development with those individuals at the KHSAA office and additional penalty. On the fifth ejection in all sports during five separate contests by representatives of the same school, such school will be required to have an administrative conference with the Supervisor of Officials and the sport contacts for the specific sport. Based on location, the conference may be held at the KHSAA of via phone/video conference. Such will also be accompanied by an additional penalty within Bylaw 27 against the member school, including fines, reprimands or probation. Following this penalty, any additional ejection in that sport will require a conference and professional development with those individuals at the KHSAA office and additional penalty.
• Discussion was held and a request for the Commissioner’s involvement with correspondence or clarification regarding the Redbook revisions;
• KHSAA participation with the NFHS Network.

The Board then considered in depth, the evaluation of the Commissioner for 2012-2013. The Commissioner is evaluated each year per KRS 156.070 and 702 KAR 7:065. In May, 2013, an evaluation was done by the 2012-2013 Board members and results were shared and discussed with the Commissioner during state events held in June. Additional information including salary scale information from surrounding states and other benefits were provided to the Board of Control. The Board expressed extremely high satisfaction with the Commissioner as evidenced by an evaluation of 3 (good) or 4 (excellent) on 654 of 666 indicators on the Board evaluation (98%).
Based on the evaluation, the President and President Elect made the following recommendations:

• Following evaluation, agree to terminate prior contract
• Award a new four-year contract with optional rolling clause
• Approve revised salary structure retroactive to July 1, 2013.
• All documents are to be prepared and brought back to the Board for appropriate signatures at a future meeting

The next meeting will be held in September, with the following topics to be reviewed:

• Emerging Sports Committee Review Triennial Survey Results
• Consider Extension of Baseball Hosting Agreement with Lexington Legends
• Final Adoption, Commissioner’s Cup parameters and possible sponsorship

Acknowledgement was also given to Asst. Commissioner Passafiume who will chair the NFHS Officials Committee, and become a member of the NFHS Field Hockey Rules Committee. The Board was also briefed on a variety of incidents throughout the country.

The next meeting of the Board of Control is November 11, 2013 at the KHSAA.