10/15/25 – Cross Country Workers Instructions

October 17, 2025 Cross Country Working

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Thank you for agreeing to work the 2025 KHSAA State Cross Country Championships Presented by UK HealthCare. Below is the list of your duties and explanations of reporting times (all times Eastern Time zone).

EVENT DETAILS 

• Date: November 1
• Location: Kentucky Horse Park
• 4809 Iron Works Pkwy, Lexington 40511
• Time Schedule: https://khsaa.org/2025-2026-state-cross-country-meet-schedule/

CHECK-IN

• Report to the workers/officials check-in tent. If you have your KHSAA Event Staff badge, please bring it.
• If this is your first event for 2025-26,  will have your badges available at the check-in or a general Event Staff badge if needed. 
• Ticket redeemers will be finished around 4:00 PM, all others should be finished up by 5:00-5:30 PM. 
• Any who can stay and assist load-out will be compensated for the extra time.

WHAT TO WEAR

• Dress comfortably and warm! 

PARKING

• If you plan to be there for all 3 classes and not leave before 4:00 PM, then you can park all the way up in Paddock 1. 
• An overhead map is provided for you: https://khsaa.org/cross_country/KHP/parkingmap.pdf
• If you do not plan to be there all day, please park in the General Parking lot. 

MEALS 

• A box lunch will be provided. 

WORKERS ASSIGNMENTS

• TICKETS/TEAM ENTRY
  • Rachel Angolia, Sadie Wurth, Donna Bumps, Kathy Smith, Barb Kok, Marsha Day
    • PURCHASE TICKETS: Rachel & Sadie will have the box office units to sell at all times. Kara (our office) will have an optional box office unit if needed. 
    • REDEEMING TICKETS: Kara will provide instructions upon arrival about no re-entry vs re-entry.
    • Here is a link to the training videos if you aren’t familiar with GoFan: https://bit.ly/3EHmOPX
    • Arrival time, Saturday (Nov 1) – 7:30 AM
• TEAM CHECK-IN 
  • Heather Cavitt
    • You will assist Jeanie (our office) in checking in teams and distributing team packets.
    • Arrival time, Saturday (Nov 1) – 7:30 AM
• MEDIA/WORKERS/OFFICIALS/PASS GATE
  • Donna Tackett, Maurie Bedwell  
    • The KHSAA Google Sheet will be available on a laptop for check-in lists.
    • PASS GATE: We will be admitting the AD, Principal, and Superintendent if they have the KHSAA-issued ID card. Each card is valid for 2 wristbands. You will be given wristbands to distribute.
    • ANNIVERSARY TEAMS: Each team was sent complimentary tickets for entry, but each team liaison will come to check in with you (list on Google Sheets). Please be sure Kara knows which teams have checked in for each class so we are ready for the awards ceremonies.
    • MEDIA: A check-in list will be provided. If any are not on the list, radio Jenny Elder to check before allowing entry. They will get a gift and a yellow vest. Please record the vest number and tell them they must return it before leaving for the day.
    • WORKERS/OFFICIALS: A check-in list will be provided. If any are not on the list, radio Sarah Bridenbaugh to check before allowing entry. This group will all get a hat.
    • Arrival time, Saturday  – 7:30 AM
• TEAM DROPOFF/PARKING
  • Glenn Spalding, Jason Jones, Kristina Covington-Jones
    • You will assist with parking. There is a drop-off area where Glenn will stop all traffic.
    • Buses or team transportation must drop off teams and equipment and carry it to the check-in tent.
    • Once they have been offloaded, Glenn will send them over to Jason or Kristina, who will assist in organizing the parking of buses/vans and the handicap area. 
    • Arrival time, Saturday – 7:00 AM
• SHUTTLE DRIVERS
  • Bobby Day, Randy Gillum
    • You will be provided with 6-passenger golf carts to shuttle fans who need assistance to the ticket gate and course. 
    • Arrival time, Saturday – 7:30 AM 
• PUBLIC ADDRESS ANNOUNCER
  • Chris Hawboldt, Mark Levdahl
    • Announce calls, corporate announcements, and awards. Mark will assist in spotting.
    • Arrival time, Saturday – 8:30 AM
• AWARDS
  • Kenny King, Rose Chalk, Linda Sarrett Mathis
    • Assist with wristbands when the gate first opens.
    • You will assist in lining up and organizing teams/individuals, as well as unboxing and organizing the trophies/medallions.
    • Arrival time, Saturday – 8:30 AM
• KHSAA STAFF
  • Arrive by 6:45 AM on Saturday, November 1
  • Shirt: Navy 

Thanks for all of your help! My cell (Sarah) is 740-607-7217 if you have any questions.   

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