09/8/26 – Volleyball Roster/Schedule/Scores/Stats/Photos — Entry In Arbiter (KHSAA 360) Reminder

September 8, 2026 Athletic Department Blog Updates

As the season enters its fourth week, we wanted to share some important reminders to assist you with KHSAA rosters, Schedules, Scores, and Team Photos entry and submission.  All information, except team photos, must be submitted via the KHSAA360 System (Arbiter) platform, the official platform for this information.

ROSTERS
Rosters with numbers must be entered and/or updated in the KHSAA360 System (Arbiter).  This is important because it serves as your insurance eligibility list.  Check with your Athletic Director if any changes or updates are needed, as you may not have access to your roster. Rosters were “rolled over” from last year, with underclassmen promoted to the next year in school accordingly.  Rosters were to be completed and entered before your first practice.

SCHEDULE
All games are to be entered in KHSAA360 (Arbiter) by the host school.  You only enter your home matches, and those matches played out of state.  For those with tournaments, please enter them using the tournament manager/builder.  For a refresher and other schedule entry updates, review Mr. Catron’s YouTube video here.  You ONLY enter your home matches and matches against out-of-state opponents/events.

https://www.youtube.com/watch?v=Qxp0F3iKURY&list=PLxwXJEK795gQ6OcSiaik5kKOXHUJZ-LQD&index=1

RESULTS/SCORES
Results are also to be entered in KHSAA360 (Arbiter).  You can also enter the scores through the Arbiter360 app.  It is important to monitor your schedule as it is entered in Arbiter and displayed on the KHSAA Scoreboard (khsaascoreboard.org).

Please review the following step-by-step instructions for reporting scores in the current Arbiter system.

Following each varsity contest throughout the season, it is the responsibility of the competing schools to report the final score to Arbiter and upload player statistics.  If a score is not entered for a contest, you will not have the link to enter stats.   Though Arbiter offers an abundance of additional features, member schools are encouraged to utilize only scores and statistics of KHSAA varsity team sports (baseball, basketball, field hockey, football, lacrosse, soccer, softball, volleyball) that are required to be reported in the current Arbiter system for display on the KHSAA/Riherds Scoreboard.

All schedule and score data displayed on the KHSAA Scoreboard is populated directly from the information reported to Arbiter by member schools.  All schedule inquiries should be sent to scheduleentry@khsaa.org.

Reporting scores from your ArbiterGame Dashboard:

The most common way for schools to enter scores is by going directly to the Schedule tab in ArbiterGame. Schools will see the option to add scores to a game on the day of the event.

Quick Add: Schools can quickly add an Away Score and a Home Score for each game on their schedule.

Extra Score Details: Schools also have the option to expand a game’s score details to mark a winner or indicate whether the game counts towards the win/loss record. By default, the winner will be determined by the highest score (unless otherwise specified).

Reporting Scores from the Arbiter Mobile App
Schools can also report scores directly from the mobile app, available on both the App Store for iOS and the Google Play Store for Android.

To report scores in the mobile app, schools must log in first. After logging in, they can find the sport or team whose scores need updating. The option to add scores will become available once the game has started. At that point, schools will have an additional option: adding scores to the game.

If scores have already been entered, they will be visible, and the school will still have the option to edit scores if necessary.

Officials entering scores:
Officials working your games can also add scores when completing their post-game reports. If you’re using Arbiter assigning groups that mandate post-game reports, you’ll see the scores entered by the officials on your schedule. If necessary, these scores can always be edited by either of the schools involved in the game.

REPORTING PLAYER STATISTICS
The only official stats entry can be reported via the link in Arbiter once the contest score has been entered.

Once prompted to log in with your Arbiter credentials, schools will be able to Enter/Edit Team Stats for the appropriate sport.

Stats entries are required, and schools may be fined under Bylaw 27 for noncompliance.

Stats cannot be entered until scores have been reported on Arbiter.

Stats must be entered on a game-by-game basis.

Cumulative stat reports are automatically generated from game stats.

KHSAA Scoreboard stat leaders will be computed from submitted stat reports; there will be a time lag between when they are entered into Arbiter and when they show on the Scoreboard.

TEAM PHOTO SUBMISSION
All teams need to upload the team photo (preferably varsity only, but it is okay if the photo includes everyone) to the KHSAA using this link: https://khsaa.org/khsaa-team-picture-uploader/. 

You will also need to type in information about the individuals in the photo. The box for this is labeled “Enter photo cutline below”. Please list only the individuals’ first and last names per row, left to right, from the back row (top) to the front row (bottom). There is no need for jersey numbers or titles as space is limited.

Photo quality is important. Please submit a high-resolution image of the team without a photographer’s watermark – transparent wording identifying the photographer or the photographer’s company. 

The more general and basic these photos are, the easier and cleaner they will look when we use them. Photos with words, themes, or graphics are exciting and great for your usage, but for the KHSAA, the standard team shot is best.

— KHSAA —

About the Kentucky High School Athletic Association
The Kentucky High School Athletic Association was organized in 1917 and is the agency designated by the Kentucky Department of Education to manage high school athletics in the Commonwealth. The Association is a voluntary nonprofit 501(c) (3) organization composed of 290 member schools, both public and non-public. The KHSAA awards 229 state championships to 59 teams and 178 individuals in 13 sports and six sport-activities, funds catastrophic insurance coverage for its more than 109,000 rostered member school student-athletes, provides coaching education and sports safety programs for more than 12,000 coaches and licenses and facilitates the distribution of training material for over 4,000 contest officials.