2022 Mingua Beef Jerky/KHSAA Girls’ Sweet 16® Worker Assignments and Information

March 3, 2022 Basketball Working

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First, let me apologize for the lateness of this precise information. With the sudden departure of a staff member, shuffling in another position and then the surge of COVID cases in early January/February, some details fell through the cracks. Butch or I one has personally talked via phone or text with almost all of you as we have tried to formulate as close to a “normal” tournament as we have seen in three years. In addition, the conversion to digital ticketing and working with a new sponsor sales group has certainly been challenging. But that’s not your worry. Just wanted you to know it wasn’t you, or falling out of favor, it has just been a rough few months. THANKS FOR HANGING IN THERE WITH US! – Julian

The detailed information below should answer any questions you have, but as always, feel free to reach out for anything else. Below is a complete list of workers for this week’s tournaments, housing information, and other details just in case you need phone numbers. Before the event, if you have questions about logistics, addresses, and phone, signing in and payment vouchers, etc., your new contact will be Jenny Elder. Jenny’s cell is 859-221-1203. Once the event starts, of course, you can contact me at 859-229-3916 or Mr. Cope at 859-351-1833 regarding specific issues surrounding the event.

Game schedule
The complete bracket is on the KHSAA website at https://khsaa.org/basketball/boys/sweet16/2022/boystatebracket2022.pdf. All times are ET. Please notice the adjustment in times from prior years.

Parking
Only our commuting workers are provided parking passes. You will receive an email when you parking pass is issued, which will be to your email address we have on file. That email address should be used to create your account at rupparena.com/account which will house that pass.

Pass Gate
The pass gate is located on the High Street side of the arena, at the far end of the arena from the Hyatt. We will need you to sign only on the first day. The Pass Gate opens for workers two and one-half hours before each game during round 1, and two hours before for days 3 and 4.

Credentials
Those of you with season-long credentials will use those for admittance. Those who have season-long credentials and have not picked those up, they will be available at our pass gate.

Report Time
Pass Gate opens three hours before each session. You should plan on being at the arena on playing days not less than one-hour before that first game of each session, or earlier if you feel more comfortable. Teams can arrive two hours before the first game. Those charged with greeting the teams will need to be there at least two hours and 15 minutes before the first game of each session. 

Setup
On Tuesday for those that desire to help with move-in, chair back installation, and general re-familiarization with the facility, tournament staff is planning on starting that process around 2 p.m. in the arena, and most should be done by around 4:30. For those working with Connor and Joe on media setup, you may want to contact him to see if additional assistance is needed. Those of you parking in the lower garage on setup day should identify yourself at the guard shack. A pass will be required starting Wednesday to enter the parking garage.

Meal tickets
Each of you will receive a meal pass good for the week when you check in the first time and it will be valid at concession stands. There is no hospitality meal room at the tournament. There will be a “chip and coke” room in Club B on the second floor and your credential will allow you in that room an unlimited number of times per session.

Dress
The dress is business casual. We do ask that the individuals at the scorer’s table keep in mind that you are the most visible representatives of the Association. Business Casual in most instances means:

• Appropriate business casual outfits for women include a skirt or dress slacks, blouse, sweater, twinset, jacket (optional), and hosiery (optional) with closed-toe shoes.
• For men, appropriate business casual attire is dress slacks or chinos, a button-down shirt, dark socks, and dress or nice athletic shoes.
• There is no one monitoring your dress; just many have asked. But be sure and come dressed. For your information, senior staff will likely be in a coat and tie each day.
• Please do not wear logo’d wear from past sponsored tournaments (i.e. Houchens, PNC/National City, Whitaker Bank) except for setup day.

Floor Level

• Special note to floor control (media and teams, interview, etc.), please get with Commissioner Tackett and Mr. Cope upon arrival to be sure you are aware of logistical changes.
• Each of our regular workers has been assigned a seat, and there will be four rows of covered seats in the corner of each end zone if you cannot find a spot. Please do not sit in a press assigned seat.

Lodging

• The lodging list is included below in the worker’s listing. HIL-indicates Hilton, HYA-indicated Hyatt.
• IMPORTANT: If you cannot check in on the day listed, you MUST contact the hotel (859-231-9000 for Hilton, 859-253-1234 for Hyatt) and change the date of arrival.
• In all likelihood, if you fail to notify the hotel and fail to show, the room will be canceled, and we will not be able to guarantee your lodging.

Worker Assignments

The following are basic descriptions of the roles:

• Cheer Competition- A cadre of individuals to manage the cheer squads (there is no cheer hospitality room), cheer competition, and monitor floor activities by cheer squads
• Clock, Scorer and Stats- Individuals to control the timing and scoreboard functions at the scorer’s table
• Floor Tech Assistant/Ball Boys- Helping with on-court activities including ball boys/girls
• Locker Rooms- Individual (s) to ensure teams are in the right locker room, keys are distributed and returned, notify team assistance with issues.
• Media Assistant- Assist communication directory with duties as needed including post game
• Officials Chart- Maintain the electronic chart related to officiating
• Officials Security- Assist officials to ensure timing system is operational and serve as a communication conduit to officials
• Pass Gate- Assist with the pass gates
• Press Row Assistant- Assist with monitoring press row including post-game interviews
• Press Table/Ballboys- Assist with monitoring press row and assist with ball boys 
• Public Address- Public Address Announcers working under the direction of KHSAA staff and Technical Director
• Teams/Press Row/Teams- To be assigned to each team to be with the team from the time they arrive until they leave, at least 1 per team. Assignments will be made upon arrival based on collaboration. Fred Brown will coordinate with Mr. Tackett.
• Technical Director- Coordinate technical aspects of timing under the direction of Communications Director and KHSAA Commissioner and Associate Commissioner

Wifi Information –

• For those desiring to connect, see below, you will use the Rupp Open Wifi.
• No password should be required.
• On phones, the link to login is not easily found, so be sure and look around the screen before seeking Dan or Rob’s help.

Workers Listing

Tim Amshoff (Teams)
Maurie Bedwell (Cheerleaders)
Buck Beverly (Officials Chart)
Pat Beverly (Pass Gate)
Scott Bottoms (Officials Security)
Ken Bourne (Scorer)
Rick Bridges (Teams)
Les Broady (Officials Chart)
Marnie Broady (Teams)
Steve Brooks (Press Row Assistant)
Fred Brown (Teams)
Glenn Brown (Officials Security)
Joshua Bumps (Balls and Equipment)
John Campbell (Press Row Assistant)
Lee Ann Clark (WL Stats)
A.J. Davis (Technical Director)
David Dawson (Public Address)
Marsha Day (Pass Gate)
Marty Fulkerson (Public Address)
Charles Gazaway (Clock and Score)
Diane Griffitt (Teams)
Burney Jenkins (Officials Chart)
Frank McGowan (Press Row Assistant)
Gayle Mills (Cheerleaders)
Marilyn Mitchell (Pass Gate)
Lucy Moore (Cheerleaders)
Carole Mullins (Cheerleaders)
Cornelius O’Banion (WL Stats)
Jimmy Powell (Press Row Assistant)
Mike Reeves (Clock and Score)
Gwen Saylor (Cheerleaders)
Donna Tackett (Cheerleaders)
James Webb (Balls and Equipment)

Hilton Housing

Tim Amshoff (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Scott Bottoms (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Rick Bridges (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Steve Brooks (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Fred Brown (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Joshua Bumps (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
John Campbell (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
AJ Davis (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
David Dawson (WORKER) – Arrive -Wed, 03/09/22 Check Out-Sun, 03/13/22
Marsha Day (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Marty Fulkerson (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Charles Gazaway (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Diane Griffitt (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Frank McGowan (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Brendon Miller (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Marilyn Mitchell (WORKER) – Arrive -Tue, 04/06/21 Check Out-Sun, 04/11/21
Leslie Nicholson (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Jimmy Powell (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Mike Reeves (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Maurie Bedwell (WORKER-CHEER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Gayle Mills (WORKER-CHEER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Carole Mullins (WORKER-CHEER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22

Hyatt Housing

Burney Jenkins (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Glenn Brown (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Gwen Saylor (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Ken Bourne (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Les Broaddy (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22
Pat Beverly (WORKER) – Arrive -Tue, 03/08/22 Check Out-Sun, 03/13/22

Floor Seating

Table 1

J Bumps
MBroaddy
J Webb
KHSAA
Buck Beverly
JCampbell

Table 2

Mitchell
Howard
Molloy
Cheer-Gwen
Cheer-Bedwell
Cheer-Donna

Table 3

F Brown
T Amshoff
Powell
McGowan
Jones
Bridges

Table 4

Cheer-Gayle
Cheer-Carole
Cheer-Lucy
KU-Down
KU-Down
Ullery

Scorer’s table

Stats Printer
WL Stats
W: Stats
Game Ops
Public Address
Public Address
Team Scorer
Team Scorer
Official Scorer
Clock Control
Scoreboard Operator
Alternate Official
KHSAA Elder
KHSAA Link
KHSAA Printer/Phone

Officials 

Brown
LBroaddy
Jenkins
Brooks
Bottoms (Behind Row)

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