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2021 Preliminary Girls’ Team Notes For Schools

March 27, 2021 Basketball Working

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Event Ticketing and Format Reminder

  • In order to maximize the opportunity for your parents and other supporters to attend, each game is ticketed separately for the 2021 tournaments.
  • There are no “sessions,” only individual games.

Team Admission

  • Due to social distancing and capacity restrictions, there is no opportunity to attend other games of the tournament without the purchase of admission.
  • For a limited period of time, to be detailed when all champions are known, a team may purchase sets of tickets for the team party in the event they want to attend other games.
  • Details on the ticket purchase opportunity will be discussed during the conference call.

Passes for Team Traveling Squad in Current Game

  • For 2021, the KHSAA’s GoFan digital ticketing platform will be used for team party admission as a replacement for physical passes. There will be no physical passes issued.
  • Each team will be sent a link which has been pre-populated with 50 passes using the GoFan platform. These links will be distributed by Rob Catron, our IT Director and our liaison with GoFan.
  • Each team will be allotted a traveling party of 50 for 2021. This allows for:
    • 15 players in the current game
    • 10 bench staff, including all coaches in the current game
    • 4 administrators in the current game
    • 1 videographer in the current game
    • 16 cheerleaders in the current game
    • 2 cheer coaches in the current game
    • 2 bus drivers in the current game
  • You are not bound to use the passes for these numbers, but you have a total of 50.
  • The team rep will then distribute the electronic passes to the individuals who need the passes. These can be transmitted by email or by text.
  • Each person will need to have their mobile ticket accessible on their phone or another device upon entry into the team gate of the arena.
  • Without the mobile passes, no person will be admitted into the team gate.
    These team passes are valid only for the games being played.
  • For each team that wins, these passes will be reset and the team rep will again receive the passes via email to assign them to the appropriate individuals.
  • There will be no complimentary admission for any other individual for the game.

Team Party Access points during the game

  • There will be no co-mingling with the opponent or officials. 
  • The benches will be set with 20 seats, two rows of 10.
  • Therefore a maximum of 25 people may be on the floor once the game starts. 
  • The four school administrators and two cheer coaches will be issued wristbands upon entry which will allow seating in the front row in front of the team cheering section.
  • There will be a maximum of 16 cheerleaders in an area in front of the team cheering section and are to be placed in two rows of eight.
  • All others will not have seating available at or near the court without a game ticket.
  • Other cheer instructions will be finalized in the team instructions document and detailed in the Friday conference call, including the opportunity to rotate cheerleaders as desired by the school.
  • Non-ticketed individuals without other designated areas as listed for the current game must proceed to Section 211 where a minimal amount of socially distant seating is available and from which no tickets are being sold.

Band Admission

  • A maximum of 38 band members may enter and participate in the pep band area in specific seats.
  • The pep band area has specific seating that will be detailed in the team conference call.
  • Other band instructions and regulations will be finalized in the team instructions document and detailed in the Friday conference call, including any performance restrictions.

General Fan Admission

  • Each team cheering section will have approximately 675 seats in the end zone (not including the band).
  • Seating location diagrams were revised just this past Friday and again this week in an effort to maximize the opportunity for supporter attendance, and those diagrams will continue to be posted on the KHSAA website through the weekend.
  • Specific seats are assigned and all persons should expect to remain in their assigned seat.
  • Each school will have the option to purchase 140 of these seats in advance for parents, administration and others. 
  • Instructions for that purchase will be provided.
  • The ticket purchase will be required to be point-of-sale with no purchase orders accepted and will not be done on consignment.
  • A school credit card is preferred.

Head Coach Required Press Availability

  • Due to social distancing requirements, reporters will not be allowed to do pre-game interviews with coaches.
  • Therefore we will ask each coach to be available Monday afternoon, April 5, between 1 and 4 p.m. ET.
  • Each team will be assigned a 10-minute time slot and Communications Director Joe Angolia and I will communicate that schedule.
  • The time slots are as follows:
    • 1:00 PM – Region 1
    • 1:10 PM – Region 2
    • 1:20 PM – Region 3
    • 1:30 PM – Region 4
    • 1:40 PM – Region 5
    • 1:50 PM – Region 6
    • 2:00 PM – Region 7
    • 2:10 PM – Region 8
    • 2:20 PM – Region 9
    • 2:30 PM – Region 10
    • 2:40 PM – Region 11
    • 2:50 PM – Region 12
    • 3:00 PM – Region 13
    • 3:10 PM – Region 14
    • 3:20 PM – Region 15
    • 3:30 PM – Region 16
  • The link to join this call is at https://zoom.us/j/96083071934?pwd=RmViOFpIeE5SaWNzdVJHS1NqdkdUUT09
  • Further details will be sent to each of you and we will further communicate subsequent round procedures for these pre-game interviews.

Team Conference Call

  • On Friday, April 2 at 9 a.m. ET, the pre-event conference call will be held. Below are the parameters.
  • Participating administrators are encouraged to join this conference call via the web link provided in an effort to enhance communication and understanding surrounding the event.
  • While a camera is not required for an individual to participate, the most beneficial way to join the call is through the provided link in order to view relevant information regarding the event.
  • KHSAA Staff will conduct an interactive presentation to cover the maps, pictures, points of emphasis, and championship instructions during the call.
  • Due to the anticipated volume of participants on this call, we will automatically mute your line to eliminate background noises.
  • There is an interactive chat feature that will be enabled and the chat questions will be reviewed throughout the call to answer questions.
  • After the primary presentation has been completed, participants will be unmuted for the last part of the call for any possible verbal questions.
  • We look forward to speaking with you on this conference call to cover important details about the upcoming championship and to also answer any questions you may have regarding the event.
  • There are many changes to this year’s event.

KHSAA Staff is inviting you to a scheduled Zoom meeting.

Topic: Girls S16 Team Conference Call
Time: Apr 2, 2021 09:00 AM Eastern Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/93895083470?pwd=VUlyQytPcUtlNEt0a20vS0ZUbU1xdz09

Meeting ID: 938 9508 3470
Passcode: 784568
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