05/17/24 – State Outdoor Track & Field Workers Instructions

May 16, 2024 Track and Field Working

Thank you for agreeing to work the 2024 Clark’s Pump-n-Shop State Track & Field Meet presented by UK HealthCare. Below is the list of your duties and explanations of reporting times (all times Eastern Time zone). 

EVENT DETAILS
Dates: May 30-31, June 1
Location: University of Kentucky Track & Field Complex
698 Sports Center Drive, Lexington 40506
A detailed schedule can be found here: TIME SCHEDULE

CHECK-IN
Report to the team check-in tent (same as prior years) and check-in. There you will sign in. Please just wear something summer casual and the staff at check-in will have an event staff badge for you to wear.

PARKING
Parking passes are being mailed next week, please be sure to display it in the window of your vehicle. A parking map is available here: PARKING MAP

MEALS 

A box lunch will be provided each day. 

WORKERS ASSIGNMENTS

• Ticket Gate: Rachel Angolia, Bruce Lynch, Ken Craig, Trey Smallwood
• Arrival time – 7:00 AM each day
  • There will be two ticket types this year again (one with re-entry, one without re-entry) which are color-coded and should make it easier to notice the difference.
  • All tickets are on mobile devices through GoFan.
  • If a fan has a re-entry ticket, then we need to redeem their ticket & give them a wristband upon entry.
  • There will be 3-4 box office units available. The 4 of you (with Butch Cope) and 4 redeemers from UK will work together to redeem, sell, and wristband. 
  • Butch will instruct you upon arrival about how to work with redeemers and queuing lines to get people in the quickest.
  • Every person coming through your gate will need to have a wristband or you are redeeming their ticket.
  • No athletes, coaches, or comp tickets will come through your gate. If it isn’t a paid ticket, then they need to enter through the bottom team gate.
  • Please be sure to monitor that no coolers come through this gate. Any team coolers must come through the team entry gate down below.
• Worker/Official/Pass Gate Check-in: Marsha Day, Donna Bumps, Donna Tackett
• Arrival time – 6:45 AM each day
  • We will have an electronic list on a laptop for you to use when people check-in.
  • Volunteers may be added throughout the day, but please be sure to radio Vicki Rowland (official) who will assist in assigning any volunteers.
  • Officials will check-in each day. The first time they check-in, they will receive a gift. There are no polos to be given out this year.
  • Workers – please just give a KHSAA Event Staff badge
  • Media members will get a yellow media vest.
  • Be sure to write down the vest # assigned to each media member, and you will collect them upon exit (this way, if 1 is missing, we know who to contact).
• Team Gate Security: Jay Davis
• Arrive by 7:00 AM each day
  • You will be with Darren Bilberry at the team gate checking credentials
• Public Address Announcers: Chris Hawboldt, Mac Yocum
• Arrive by 7:00 AM each day
  • For anniversary and special recognition groups, we have a detailed schedule of when they will be announced and all PA scripts will be provided for you.
  • Connor Link in our office will be in the press box assisting you and will be available if we have any weather/delays.
• Awards Liaisons: Debbie Beichler, Heather Cavitt
• Arrive by 8:00 AM each day
  • This will allow time for you to get medals and awards organized under the tent and ready for the first event.
  • Debbie will have the radio coordinating with the press box.
  • An iPad will be available to view live results.
  • After each event, Debbie will check with the referee to ensure no DQs or challenges. If the results are final, you will line up athletes and coordinate the presentation of their awards.
  • Some athletes will miss the presentation, records are key at the tent!
  • Heather will manage taking any notes on ties and medals that need to be reordered/mailed after the meet.
  • Boxes will be provided to organize those medallions not picked up.
• Results Runner: Jordin Fender
• Arrive by 8:30 AM each day
  
  • You will collect sheets from the clerks and take them to the press box. 
• Shuttle/Golf Cart Drivers: Ralph Compton, Bobby Day 
• Arrive by 7:15 AM each day
  
  • You will drive the golf cart shuttles between Kroger Field/Parking structures & the track complex.
• Unified & Adapted Events: James Webb, Alison Kimble, Kenni King 
• Arrive by 8:00 AM each day
  • Before the meet, James Webb will go over assignments for the day.

KHSAA STAFF

• Arrival time, Thursday – 6:15 AM, Black Tonal
• Arrival time, Friday – 6:30 AM, Gray Tonal
• Arrival time, Saturday– 6:30 AM,  Navy Tonal 

Thank you for working, we couldn’t do these events without you. Should you have any issues or need to contact me, my cell is 740-607-7217.