05/13/25 – Boys’ State Volleyball Workers Information

May 13, 2025 Volleyball Working

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Thank you for working the 2025 KHSAA Boys’/Coed State Volleyball Tournament presented by UK HealthCare. Here are some pertinent details to help you prepare for the event at George Rogers Clark High School in Winchester. Feel free to reach out to us if you have any questions.

EVENT DETAILS

• Date: Tuesday, May 20
• Site: George Rogers Clark High School
• Address: 2745 Boonesboro Rd., Winchester 40391
• Parking: Free on-site.  Please see the map below for where to park and enter. 
  https://khsaa.org/volleyball/GRC/grcparkingmapforwebsite.pdf
• State Volleyball Bracket:
  https://khsaa.org/volleyball/2024/statebracket.pdf

CHECK-IN
Please enter through the team/officials/workers gate, referring to the map above.  Not the front “ticket” gate.

If you have the KHSAA season-long Event credential, please bring that.  If this is the first event of the year you are working and received one in the past, you can pick the 24-25 one up at this time.  If not, a general event staff badge will be issued.

ATTIRE
Dress comfortably and keep in mind the weather forecast if you are in a gate area, to dress appropriately for any warmer weather.

MEALS
So you can plan accordingly, we will have a boxed meal from the concession stand at 12:15 and 6:15 on Tuesday.  There is a break between the semis and final, so that you can dine off-site.

STAFF ASSIGNMENTS/DUTIES 
Ticket Gate – Joe Angolia, Kara Howard, Kathy Johnston, Donna Bumps, Caleb Morrison

• Box Office Ticket Purchases
  Kathy and Kara will staff the box office units for walk-up credit card sales.
• Ticket Validations
  Donna, Caleb, Kathy, and others will assist as needed.
• Training details for using GoFan: https://ly.khsaa.org/u3ma
• Arrival time 9:30 a.m.

Team Check-In – Marsha and Bobby Day

• Check in Teams, Officials, Workers, and Media using Google Sheets in 2025 Volleyball Notes.  Team attendants to assist.
• Admit Commonwealth Cardholders and guests, and keep a count.
• Arrival time: 9 a.m.

Team Attendants – Jimmy Powell, Frank McGowan

• Verify players/staff from the roster
• Assist teams to locker rooms
• Manage teams (review timeline, warm-up areas, bench count, post-match awards)
• Assist with shagging as requested.
• Arrival time 9 a.m. 

Floor Managers – Marilyn Mitchell, Diane Griffitt, John Campbell, Jeremy Ison

• Managing access areas as assigned
• Assist with shagging
• Ball rotation between serves
• Arrival time 9:30 a.m. Friday and Saturday

Public Address/Director – David Dawson, Will Engle

• Director Engle will assist in corporate sponsor fulfillment (PA reads, Video Board,
  Warm-up Music) by working with PA Dawson.
• Arrival time 9:30 a.m.

Webstreaming – William Warfield, Joe Allen, Paul Najjar, Dale Grupe

Certified Athletic Trainers – As scheduled through UK HealthCare

• EAP
• Training needs as requested
• Arrive on-site at 9:45 a.m. Friday and Saturday

Security – George Rogers Clark SRO

• Facility security, including assistance in floor management post-match and clearing of the facility.
• Arrive 9:30 a.m. 

KHSAA Staff 

• Arrive at 7 a.m. on Tuesday for setup.
• New Gray tonal shirt

Please reach out with any questions: Butch Cope 859-351-1833 or bcope@khsaa.org.  Thank you for working the first Boys’ State Volleyball Tournament!

– KHSAA – 

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