2023 UK Orthopaedics State Football Finals Worker Reminders, Assignments and Information

November 10, 2023 Football Working

THANK YOU FOR GIVING OF YOUR TIME AND TALENTS!

PLEASE CONTACT JENNY OR KARA BY TUESDAY MORNING IF YOU ARE UNABLE TO WORK ONE OR MORE GAMES OF THE STATE FOOTBALL FINALS.

Thanks to all of you who we have talked with throughout the fall about working! If you have issues contact Jenny Elder (jelder@khsaa.org or 859-221-1203), Kara Howard (khoward@khsaa.org or 502-682-7564) Julian Tackett (jtackett@khsaa.org or 859-229-3916) or Butch Cope (bcope@khsaa.org or 859-351-1833).

Please let us know by Tuesday, November 21 if you are unable to work by contacting Jenny or Kara. We appreciate that as we would need as much time as possible to move things around if someone is unavailable. If you would, you can simply send a text to Jenny confirming that you are working or if you have issues if that works quicker for you. It is important if at all possible that you be available for all games to ensure the best experience for the participants. So please advise of conflicts and if there are multiple conflicts, we may just need to find another person for your spot.

Any additional written communication will come from Jenny and Kara Howard, who form our event services team. Mr. Tackett and Mr. Cope will be your primary on-site contacts for this event. The preliminary worker’s list for the finals workers is online at CLICK HERE FOR THE LIST where you can verify your assignment. Please review the information on the attachment to be sure we are sending the communications team at UK the correct phone and email for wireless access. 

We appreciate your flexibility to work again this year in whatever role in which you are able to work. AGAIN, PLEASE CONTACT JENNY IMMEDIATELY IF YOU CANNOT ATTEND ONE OR MORE GAMES.

The detailed information below should answer any questions you have, but as always, feel free to reach out for anything else. This is being sent to everyone via email. And it is also being sent via text for people like Fred and Kenney who don’t like email.

Housing

• Though the vast majority of our workers are commuting each day, please advise Jenny or Kara by Tuesday of any housing needs you may have.
• They can then respond with your housing assignment.
• Initially, housing is planned to pattern after 2022 with the exception of Mr. Fulkerson who is helping for the first time this year.

Game Schedule

• Friday, December 1, 12 p.m., 4 p.m. and 8 p.m.; Saturday, December 2, 12 p.m., 4 p.m. and 8 p.m. All times are ET.

Parking

• Workers should park in the Green Lot on the Cooper Drive side of the stadium if you are working field level, or the Blue Lot on the Alumni Drive if your assignment is in the Press Box.
• No parking pass is necessary as your credential is valid for parking and given your arrival time, you will likely not be challenged.
• If you encounter parking control, tell the attendant that you are picking up will-call credentials.
• From the Green Lot, you will need to walk around the stadium to the Alumni Drive side to pick up your credentials as check-in is inside the Commonwealth Tower Lobby between Gates 9 and 11 if you have not already received your season-long credential or need a single event credential. 

Report Time and Credentials

• The Commonwealth Tower Lobby (CTL) on the South/Alumni Drive side opens at 8:30 a.m. on Friday and 9:00 a.m. on Saturday for field worker credentials, information and meal ticket pickup.
• We will need you to check in each day to verify compensation and to pick up meal tickets.
• Field workers are asked to arrive by 8:30 a.m. on both days to help with setup as needed (which is only ninety minutes prior to team arrival), while the rest of the workers are asked to arrive by 9:30 a.m. and report to the same location
• Those of you with season-long credentials may use those for admittance. Others will be given credentials when you report.
• Ms. Jenne DeAngelis will coordinate arrival times for the UK Sports Med trainers and Mr. Cope has coordinated arrival times for those involved with khsaa.tv.

Setup

• For those who have volunteered to help with set up on Thursday, our staff will report to the stadium around 11 a.m.
• If you are coming to help on Thursday, please let us know so that we can help with parking problems. 
• If you do happen to get a ticket, please share that with Jenny, Kara, Julian or Butch and UK athletics staff will intercede.

Food tickets

• Will be available each day at the check-in table inside the CTL.
• You should get two meal vouchers each day that are to be used at most concession stands for a value of $10 (they will not issue change).
• There is no hospitality room.

Dress

• Bring everything you need for whatever weather eventuality occurs for the weekend.

Field Level

• Special note to field level please get with Commissioner Tackett upon arrival to be sure you are aware of logistical clarifications or emphasis since last year.
• There are continued revisions, particularly post-game.  

Press Box

• Special note to press box level, please double-check assignments with Connor Link upon arrival to ensure smooth operations.

Worker Assignments Basic Descriptions

• Clock Operator – Operation of play clock, game clock and scoreboard, all from the press box level
• Public Address – Two announcers, one for game announcing, and one for pre-game and halftime presentations, as well as corporate announcements.
• Public Address Spotter – Two spotters for PA. 
• Technical Director – Coordinate all technical aspects of the interrelationship between the scoreboard, announcers and all video elements including advertising
• Press Box Assistant – Work with the Communications Director for distribution of stats, etc., facilitation of media, etc.
• WL Stats – retained firm to manage all aspects of Stats and website distribution of same.
• Field Level Assistance – Designated Assistants to help with field-level presentations, etc.
• Officials PreGame and Chain Crews – Help with officials pre-game and facilitate any needs they have.
• Red Hat/Time Out/Play Clock Coordinator – Field-level display of time-out clock and messaging to officials at the end of the time-outs
• Team Box Security – To ensure that the team box, which has been extended to the 10-yard line on both sides of the field, is regulated, as well as media kept in proper areas and wearing a yellow vest.
• Team Representative – To be assigned to each team to be with the team from the time they arrive until they leave, 2 per game. These individuals will not have teams in consecutive games. Assignments will be made upon arrival.

Wifi Information

• You should receive both an email and a text message in the coming days from UK with your login credentials.
• The email will be sent from UKwireless@uky.edu with the subject line “Your Account Credentials”, while the text was sent from phone number (859) 687-6557.
• It may not be intuitive what the message is about, but you will be able to use this example of the text so you will not mistake it for spam: http://j.mp/2YikSq3
• These credentials must only be used by the person they were assigned to.
• If for some reason you did not receive your login credentials, please contact Jenny or Kara and they will troubleshoot them for you.

The network name that you will connect to will be ATHGUEST

• The network will be available in the press box, Longship Club, Wildcat Den, Ticket Booth, and Central Bank Club.
• There will be spots on the field where the signal may be weak if you are down there.
• You may be able to pick it up in other areas of the stadium as well, but there is no guarantee.
• Each Account is good for up to 3 devices (laptop, Tablet, Phone, etc)

To Connect:

• Connect your device to the ATHGUEST network
• At this point, your web browser should open on your device and you should be taken to an authentication page.
• If this does not occur, open a web browser on your device and go to the following webpage to force the authentication page to be displayed:
  http://www.uky.edu
• When the authentication (Login) page appears, enter your supplied username and password.