Serving Kentucky's Schools and Student Athletes Since 1917

06/01/21- Entry Open for Member Schools to Designate SB128 Students

June 1, 2021 AAA-Covid-19

Print

Instructions on Designating Members of your roster as SSYP Students

It is necessary that you go into the member school database to perform these operations:

  • Login to the school subdomain. NOTE: Only the Principal or AD will have the rights and privileges to this data entry.
  • Select “Maintain/View/Print Rosters” 
  • Select Maintain Overall Athletic Roster
  • Select Supplemental Year Opt-in
  • Read the entire instructions at the top, and you are advised to watch the video that is linked from those instructions (https://youtu.be/XG4yXrLBWd8)
  • You will be able to edit this list through Sunday, June 20, 2021. After that point, any edits must be made using the GE95 form (https://bit.ly/3eHCF3H) which will request that change be made by the KHSAA staff.

Policy Reminder on Data Records of Students Utilizing the SSYP

  • All schools must indicate through the online system, which if any students are utilizing the SSYP.
  • Each member school shall designate, on or before June 16 (extended to June 20 for data entry), each student that will be using 2021-2022 as part of the SSYP through the KHSAA online roster system.
  • These records shall be available solely to the local school individuals with Principal, Designated Representative, Athletic Director, or Superintendent login authority, and shall be considered private records not subject to other public disclosure.
  • What students voluntarily release is up to that student, however, no school representative nor the KHSAA is to release any identifying information regarding which students are accepting this option as it is tantamount to releasing academic records.

What if an athlete opts in by May 1, is entered, and then withdraws the request?

  • This athlete may be removed by the school through June 20, but after that point, will require the submission of a GE95 form (https://bit.ly/3eHCF3H) as mentioned above.

Reminders about Policy Implications

For Assistance, contact:

    • For help using the data system, contact Rob Catron, IT Director, rcatron@khsaa.org or by phone at 859-299-5472
    • For issues related to the law and its implementation, contact Commissioner Julian Tackett at jtackett@khsaa.org, or General Counsel Chad Collins at ccollins@khsaa.org.
Print