Serving Kentucky's Schools and Student Athletes Since 1917

06/27/16 – Rosters Open for Entry for 2016-2017

June 27, 2016 Athletic Department Blog Updates


While many of you as athletic administrators are taking advantage of about the only two “down” weeks of the year with dead period, still others prefer to use this time to begin work on rosters. There will be additional enhancements to the roster and school system that are currently in final development, and schools will be notified later in the summer of those options. However based on several requests, the roster entry has been opened.

The KHSAA system (which is the ONLY system for roster and schedule entry that meets KHSAA rules and requirements), is now back online after our summer roster rollover process.

Here are the recommended steps for getting started for 2016-2017:

  1. Login to your KHSAA Member High School Account on the school login system
  2. Go to your Maintain Member School Information (non-personnel) page located in the Primary School Database Operations section of links (direct link
  3. Ensure that all of your sports offerings for 2016-2017 are correct.
  4. Make any necessary changes to both the School Information and the Sports Participation Information tables.
  5. Proceed to your Maintain Overall Athletic Roster page located in the Maintain/Print Rosters section of links (direct link and review your entire athlete list. Until your overall athletic roster is initialized, you nor your coaches (if you allow them) can enter/edit specific team rosters.

As the (temporary welcome back) box says at the top of the screen, over the summer we have:

  1. Promoted all of your athletes a grade level from last year.
  2. Removed (graduated) all of your seniors so they are no longer on your school’s list, and
  3. Cleared out all Freshman and JV rosters assignments, leaving only your last years roster assignments intact (as you can see in the list). So if there was a junior on the varsity baseball roster last year, they will be a senior this year on the same varsity baseball roster.

New for 2016-2016 – at the request of our member schools: You have the option, at this initialization stage to clear out all of last year’s varsity roster assignments as well (thus “starting from scratch” on all three roster levels – not only Freshman and JV Rosters). This process is non-reversible, so please make 100% certain of this before you do so.

Our IT Director, Rob Catron, has created a 5-minutes instructional video that describes the roster initialization process. The video is located at and embedded at the end of this post.

Please contract Rob Catron at the KHSAA ( or by phone, 859-299-5472 and he can assist.


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