10/16/23 – State Cross Country Championships Worker Assignments & Information

October 17, 2023 Cross Country Working

Thank you for agreeing to work the 2023 KHSAA State Cross Country Championships Presented by UK HealthCare. Below is the list of your duties and explanations of reporting times (all times Eastern Time zone).

EVENT DETAILS 

• Date: October 28
• Location: Kentucky Horse Park
• 4809 Iron Works Pkwy, Lexington 40511
• Time Schedule: https://khsaa.org/2023-2024-state-cross-country-meet-schedule/

CHECK-IN

• Report to the workers/officials check-in tent. If you have your KHSAA Event Staff badge, please bring it.
• If this is your first event for 2023-24, Jenny will have your badges available at the check-in or a general Event Staff badge if needed. 
• Ticket redeemers will be finished around 4:00 PM, all others should be finished up by 5:00 PM. 
• Any who can stay and assist load-out will be compensated for the extra time.

WHAT TO WEAR

• Dress comfortably and warm! 

PARKING

• If you plan to be there for all 3 classes and not leave before 4:00 PM, then you can park all the way up in Paddock 1. 
• A overhead map is provided for you: https://khsaa.org/cross_country/KHP/parkingmap.pdf
• If you do not plan to be there all day, please park in the General Parking lot. 

MEALS 

• A box lunch will be provided. 

WORKERS ASSIGNMENTS

• TICKETS/TEAM ENTRY
  • Rachel Angolia, Rick Bridges, Bruce Lynch, Ken Craig, Donna Bumps  
    • PURCHASE TICKETS: Rachel & Bruce will have the box office units and ready to sell at all times. Rick will have an optional box office unit if it gets busy. 
    • TEAM/PASS GATE: Ken (with Darren Bilberry) will handle the Team & Pass Gate. All people entering through your line will have a wristband, media vest or bib number. You will be checking credentials, all others must enter through another line.
    • REDEEMING TICKETS: Rick & Donna will handle the line of fans who have already purchased tickets, and just redeeming for admission
    • There will be 3 separate lines for easy entry (one to purchase, one to redeem, and one pass gate).
    • Here is a link to the training videos if you aren’t familiar with GoFan: https://bit.ly/3EHmOPX
    • Arrival time, Saturday (Oct 28) – 8:00 AM
• MEDIA/WORKERS/OFFICIALS/PASS GATE
  • Donna Tackett, Maurie Bedwell 
    • The KHSAA Google Sheet will be available on a laptop for check-in lists.
    • PASS GATE: We will be admitting the AD, Principal, and Superintendent if they have the KHSAA-issued ID card. Each card is valid for 2 wristbands. You will be given wristbands to distribute.
    • ANNIVERSARY TEAMS: Each team was sent complimentary tickets for entry, but each team liaison will come check in with you (list on Google Sheets). Please be sure Kara/Jeanie know which teams have checked in for each class so we are ready for the awards ceremonies.
    • MEDIA: A check-in list will be provided. If any are not on the list, radio Jenny Elder to check before allowing entry.
    • WORKERS/OFFICIALS: A check-in list will be provided. If any are not on the list, radio Sarah Bridenbaugh to check before allowing entry.
    • Arrival time, Saturday (Oct 28) – 7:45 AM
• TEAM DROPOFF/PARKING
  • Glenn Spalding, Trey Smallwood
    • You will assist team parking. There is a dropoff area that Glenn will be at to stop all traffic from going any further.
    • Teams must drop off teams and equipment and carry it to the check-in tent.
    • Once they have been offloaded, then Glenn will send them over to Trey who will assist in organizing the parking of buses/vans. 
    • Arrival time, Saturday (Oct 28) – 7:45 AM
• SHUTTLE DRIVERS
  • Bobby Day, Ben Zimmerman
    • You will be provided 6-passenger golf carts to shuttle fans who need assistance to the ticket gate and course. 
    • Arrival time, Saturday (Oct 28) – 8:00 AM
• PUBLIC ADDRESS ANNOUNCER
  • Chris Hawboldt, Mark Levdahl
    • Announce calls, corporate announcements, and awards. Mark will assist in spotting.
    • Arrival time, Saturday (Oct 28) – 8:30 AM
• AWARDS
  • Kenny King, Rose Chalk, Marsha Day
    • You will assist in lining up and organizing teams/individuals as well as unboxing and organizing the trophies/medallions.
    • Arrival time, Saturday (Oct 28) – 9:15 AM
• KHSAA STAFF
  • Arrive by 7 AM on Saturday, October 28
  • Shirt: Navy Tonal/Navy Longsleeve

Thanks for all of your help! My cell (Sarah) is 740-607-7217 if you have any questions.