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Athletic Department Data Information and Assistance

9/20/24- REMINDER- KHSAA/ArbiterSports to Conduct IN-PERSON KHSAA360/ArbiterSports Training Meetings

Athletic Department Blog Updates

As was finalized during the recently concluded Regional Meetings, and at the request of the membership, the KHSAA will conduct two IN-PERSON training meetings around the KHSAA360/ArbiterSports platform. We are pleased that not only will members of our staff be present, but we will also have representatives from the development and support team at Arbiter there to work both collectively and individually with many of our members.

As we begin to wrap up the fall season and head into the winter season, this will be a productive time to get the latest information, offer and discuss constructive feedback, and continue to work together during this transition.

These will be conducted in person on:

  • Tuesday morning, October 15 at 8:00 a.m. Central Time at the Knicely Conference Center on the campus of Western Kentucky University, 2355 Nashville Rd, Bowling Green, KY 42101 .
  • Wednesday morning, October 16 at 8:00 a.m. Eastern Time at the Central […]

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04/29/2024 – Title IX Report Error in Calculation of Historical Team Matrix

Athletic Department Blog Updates

It has been brought to our attention that there is an issue with this year’s online Title IX report tool.  It involves the Historical Team Matrix that is used to determine Test 2.  Specifically, Volleyball and Wrestling. Both the Team Matrix and Test 2 are automatically generated.

As you are aware, we split the genders for both sports in our database this past school year, but the Title IX software was not modified to reflect that change. Therefore, in most cases, the matrix will show that you offered Volleyball and Wrestling for the current school year, it omitted all past data.

Overnight tonight, we will roll out the software patch and automatically unsubmit any Title IX reports that have been submitted. Each school that has submitted will then need to sign back into their KHSAA account, review each Title IX form, and then resubmit their report by Wednesday, May 1.

If you have not submitted […]

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3/18/24 – ArbiterSports Statewide Training for Schools Webinar Registration Information

Athletic Department Data Information and Assistance

As announced by the Commissioner on March 12, the KHSAA Member School Portal (subdomain) will be migrated to ArbiterSports for the 2024-2025 school year. You can refer to the Commissioner’s original notice https://ly.khsaa.org/zynq and IT Director Rob Catron’s explanatory video https://ly.khsaa.org/tcna for background.

This challenging project will be rolled out in several phases, with the first phase being the opening of Fall schedule entry in Arbiter this upcoming April.

Key features you will learn in the first webinar:

  • Schedule and Manage Games, Tournaments, and other Events.
  • Link Teams to Assigners for a seamless game assignments process.
  • Assign Event Workers to your scheduled events.
  • Pay Officials and Event Workers.
  • Import Student-Athletes to set up your team rosters.
  • Go Live with your school’s ArbiterLive! website

Who should attend this webinar? 

At minimum, each school’s Athletic Director should attend.  It is up to each school’s Athletic Director as to whether or not they would […]

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A Video Explanation of Coming Changes

Athletic Department Data Information and Assistance

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03/11/2024- Expansion Announced of KHSAA Partnership with ArbiterSports To Include School/Coach Data Management

Athletic Department Blog Updates

At its regular meeting in February, the Board heard a report from the Commissioner regarding the KHSAA online data system. The Association has long offered a first-in-class system for its Athletic Directors to manage the vast amount of data related to the athletic program, in particular, the monitoring of the various requirements for coaches. With the landscape continually changing in new and additional requirements, the Association has been reviewing, some formally and some informally, various options for the future of this vital program for a good length of time.

It is not lost on anyone on the staff the value that this service is to the membership. The system encompasses a litany of different tools to manage schedules, scores, rosters, coach data and so much more. From that data, such projects as stats, results, RPI, Title IX analysis and so many things are derived and expanded upon. This all-in-one package has served the membership well […]

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