Athletic Department Blog Updates
04/18/14 – Deadline for Free Baseball Clinic Tonight
This is a reminder for Athletic Directors, all baseball coaches and baseball umpires that the deadline to complete the 2014 KHSAA/NFHS online Rules Clinic at no cost is midnight tonight. If you have already completed the clinic, please disregard this reminder.
Below is the information on the clinic that we published in February to assist you in tracking and the remaining schedule.
Athletic Directors – see the information below to assist you in checking on your coaches to make sure they have met the requirement. As a reminder, all coaches (head and assistant) are required to complete the clinic.
The window for the free online clinic is Feb. 3 – April 18.
Rules Clinics
2/1 to 4/18, for 2014, the Baseball Clinic will be online only and may be viewed by coaches and officials at no charge during this period.
4/19 to 5/10 for 2014, the Baseball Clinic will be online only and may be […]
04/15/14 – Board of Control Approves Addition of Field Hockey
The Board of Control approved the addition of Field Hockey as a KHSAA sanctioned sport for the fall of the 2014-2015 school year. Though the sport has been played in Jefferson County for over 50 years and in Oldham County for most of the past 10 years, the sport will be relatively new to the rest of the state.
The addition of field hockey meets the needs of the schools currently participating, as well as the schools that responded to the triennial survey that are interested in adding the sport. The current structure will marry nicely to the KHSAA guidelines and rules, as the current schools have already applied most of the KHSAA bylaws. Bylaw 6 is one of the bylaws that will not apply to field hockey until the 2015-2016 school year as a year of transition is needed.
Field hockey is a female-only sport and requires the basic facilities and equipment to play: field […]
04/10/14 – Reminders about Title IX and Participation List Submission Due April 30
As spring sports are now fully in swing, it is time to remind each of you that the annual reports for Title IX and the Participation List are due on April 30.
- If you have specific questions about Title IX and the law itself, any of our Assistant Commissioners should be able to help get you some assistance. Asst. Commissioner Darren Bilberry is our primary contact for your questions related to the law and its interpretations.
- Information Technology Director Rob Catron as well as almost any of our support staff can help you with electronic issues including login and report preparation using the online system. The online system will have entry available beginning on Monday, April 14.
Again this year, based on feedback from the membership and members of our Athletic Directors Advisory Committee, there have been several system changes to make this task easier. Here are the highlights:
- You […]
04/09/14 – Roster Maintenance, 2014 Title IX/Participation Entry
Later this week, the balance of the reporting mechanisms will be released regarding this year’s Title IX and participation reports. These reports are required of ALL KHSAA member schools annually. There are two important reminders and items schools may be working on in advance of the final report release which will greatly expedite the completion of the required work.
ROSTER REVIEW
Though there is a formal and technical part of roster review as a component of the reports, a minor revision has been made in the menuing system that can help you maintain your data on an ongoing basis, and not have to do everything at the last minute.
On the school login menu, under the heading “Student Athlete Rosters”, and the command that says “Maintain Specific Team Rosters”, the code has been revised to clearly show you teams that need addressing. IMPORTANT NOTE: If you have a team in a sport and a level, […]
04/07/14 – Positive Changes on the Catastrophic Insurance Front
As most of you who are involved in purchasing athletic insurance for districts or schools are aware, the market remains very tough for this specialized type of coverage. For more than 30 years, the most visible benefit to membership in the KHSAA has been the Catastrophic Insurance that is provided to all member schools and funded by the membership dues. As a matter of fact in recent years, the premiums for insurance paid by the Association total almost exactly the same as the total dues received, making it a smart volume purchase for the membership. This excess insurance policy currently has a deductible of $25,000, and each student is required to have basic coverage up to that deductible in order to be eligible to play sports and sports activities per an order of the Kentucky Board of Education approximately twenty years ago.
We are pleased to report that our broker, RJ (Bob) Roberts out if […]
04/07/14 – Reminder on Interrupted Baseball Games
This is a reminder to Athletic Directors and Baseball Coaches regarding interrupted games.
1) If a game is interrupted in tournament play or regular season play, and is subsequently to be completed, it will be reset at the same point once play resumes (same inning, same number of outs, same balls and strikes, same batter or number of batter in the batting order).
2) If a game is interrupted and unable to be completed, it shall be counted against all applicable game limits, including total number of games and all pitching limitations.
This information is published in the Baseball Competition Rules, was shared at the Baseball Coaches Conference and included in the Baseball Online Rules Clinic.
– KHSAA –
The KHSAA staff routinely publishes blog posts to better communicate with its various constituencies and the public. For a list of those blogs, go to http://khsaa.org/news-stats-pubs/sports-blogs/
03/31/14 – Important Survey Available Concerning Swimming Facilities
It has been nearly twenty years since a complete facility inventory/assessment has been conducted in our state regarding competitive swimming pools and available resources for high school competitions. As swimming continues to grow, it is important that we have accurately identified the location of all of the competitive swimming facilities available to KHSAA member schools.
With that in mind, we are asking one person from each school to complete the online survey at https://www.surveymonkey.com/s/20132014swimdive on or before Monday, April 21, 2014. The data will be used for future research into regional site selection, alignment of teams and the maintenance and growth of the sport.
If you have questions regarding the survey, please contact Assistant Commissioner Darren Bilberry at the KHSAA.
03/31/14 – Review of March 20, 2014 Special KHSAA Board of Control Meeting
The following is a review of the items discussed at the March Special KHSAA Board of Control Meeting called by President Bill Beasley and the status of those issues. The Board meets six times per year, and each time, the membership will be updated as far as actions by the Board. While many of them attempt to communicate with you on a regular basis, I also want the schools informed of a consistent summary. All documents related to this meeting can be found online at http://portal.ksba.org/public/Agency.aspx?PublicAgencyID=4374&AgencyTypeID=1&BeginDate=03-1-2014&EndDate=3-31-2014
SPECIAL BOARD MEETING – March 20, 2014
The Board of Control held a special meeting on March 20 in the Thoroughbred Room of the Lexington Center. During that meeting, the following items were discussed and acted on:
- The Board ratified the minutes and actions of a conference call on March 7 wherein it empowered the Commissioner to appeal a Court of Appeals ruling to the Kentucky Supreme Court […]
03-27-14 Cold Weather Statement for Baseball, Softball and Track
Due to the ongoing cold temperatures, we have received several inquiries regarding postponing/canceling contests due to cold weather.
Prior to the officials assuming authority (jurisdiction) per the playing rules, it is the decision of home game management to determine whether or not a contest should be canceled or postponed due to cold temperatures. This decision should be made in consultation with all involved schools, but is ultimately the decision of the home team administration.
After a contest has started, or the officials have otherwise assumed authority per the playing rules, contest officials after consulting with coaches and home game management, shall determine whether play should be postponed or canceled.There are rules contained in the Board of Control adopted policies in Section 32 (on page 34), relative to the payment of umpires/officials should the contest be postponed http://khsaa.org/handbook/20132014/policies.pdf.
Please feel free to contact our office if you have any additional questions. […]03/24/14 – Baden New Official Volleyball of KHSAA
At a special meeting on March 20th, the KHSAA Board of Control approved a five-year contract with Baden Sports to be the official ball for postseason play in Volleyball beginning with the 2014-2015 school year. Those of you planning to make your ball purchases for the upcoming season should note that the Baden ball model that will be used in the postseason is the Perfection VX5EC-210 volleyball (red, white and blue). In addition, Baden will be sending a complimentary ball to each member school. Please contact the KHSAA with any questions.– KHSAA –
The KHSAA staff routinely publishes blog posts to better communicate with its various constituencies and the public. For a list of those blogs, go to http://khsaa.org/news-stats-pubs/sports-blogs/
02/18/14 – Phase 1 of Title IX Reports for 2014 include New Historical Matrix (T-2 Chart) and T35 Revisions
The initial phase of entry for the 2013-2014 Title IX Reports is available and online at schools.khsaa.org. There have been several enhancements this year based on the tour of regional meetings last fall and the great cooperation and feedback from the membership.
HISTORICAL TEAM MATRIX
A major change to help the membership is with the T2 form data. Previously, questions were asked regarding the T2 and the addition of new sports that required research and data collection each year. With the rapid turnover in ADs and Principals, the data received on the T2 form, which helps a school assess its potential compliance with Test 2 of Title IX, was inaccurate at best. To help with this problem, a new form is added that must be completed by each school ONLY ONCE and then the historical data will be built. This is titled the “Historical Team Matrix”. Each school will go fill this form out, indicating […]
02/24/14 – Roster Entry Reminder – Post Season
This is a reminder about eligibility for postseason play in all sports, with today’s focus being on basketball. Today is the first day of basketball postseason and to be eligible to play in postseason, a student must be on ONE of the online rosters for the school (freshman, JV or varsity). It is NO LONGER NECESSARY, as has been explained throughout the year, to artificially move people up to the varsity roster for postseason or go in and make other manipulations of the roster. The listing of a student on any level roster allows for a student to play in postseason.
Also remember that to be on any roster, the student must have participated regularly at practice with the coach and the remainder of the team, and participated in competition representing the school against other schools at the freshman, JV or varsity level. They can’t just list names on the rosters who have never practiced or […]
02/01/14 – January, 2014 Board of Control Meeting Review
The following is a review of the items discussed at the January, 2014 KHSAA Board of Control Meeting and the status of those issues. The Board meets six times per year, and each time, the membership will be updated as far as actions by the Board. While many of them attempt to communicate with you on a regular basis, I also want the schools informed of a consistent summary. All documents related to this meeting can be found online at http://portal.ksba.org/public/Agency.aspx?PublicAgencyID=4374&AgencyTypeID=1&BeginDate=01-1-2014&EndDate=1-31-2014
BOARD MEETING – January 27, 2014
The meeting began with a presentation from the Kentucky Pro Football Hall of Fame. Former Board member Steve Parker and former NFL Defensive Back led a delegation soliciting the Board and staff support in promoting the organization in helping to promote the history of football in the state. The Board was receptive to the presentation and encouraged continued communication with the office.
The Board then recessed to conduct […]
1/15/13 – Singles Bowlers Welcome and Bowling Regional Information
This is important information for all schools to read as we have had an incident where a student tried to enter themselves into the postseason bowling tournament without his school’s knowledge. With the addition of singles only entries, we have seen and continue to see more schools offer bowling. Participation is a good thing, but with it comes responsibility and rules that need to be met.
If a school has a student that would like to participate as a singles competitor, and the school agrees to sponsor them, then the following should be observed:
A school must designate a coach. That coach must meet all of the requirements in Bylaw 25 (including sports safety, online rules clinic, etc). If a school is adding a new coach now who needs the rules clinic, contact Angela Passafiume at apassafiume@khsaa.org with the coach’s name once the AD has entered them as a coach on your school’s page.
The school must […]
01/10/13 – Whitaker Bank/KHSAA Sweet 16® Scholarship Application
As was announced in December, Whitaker Bank has signed on to be title sponsor of the Boys’ Sweet 16®. Within the title sponsorship, Whitaker Bank and the KHSAA will be presenting four one-time $1,500 scholarships. The scholarships are open to high school seniors that participate in KHSAA sanctioned sports and sport activities.
Use the following link to view the application. Deadline for the information to be received by the KHSAA is Feb. 25. There is no limit to the number of applicants from a school.
Winners will be recognized during the 2014 Whitaker Bank/KHSAA Boys’ State Basketball Tournament March 19-23 in Lexington.
Whitaker Bank/KHSAA Sweet 16® Scholarship Application Form:
http://khsaa.org/forms/bk148.pdf
12/23/13 – Important Notes for all Coaches and Officials to Read – Clarifications on Announcers, Fouls, and Long Switches
Announcers Clarification
We have received several questions regarding what is allowed to be spoken by announcers during a live ball. Though this rule and its interpretations are not totally new, it has been reported that some announcers were not following the guidelines set forth by the NFHS. It has also been reported that in some areas, the officials may be taking the references within the rule far too literally, and directing that absolutely nothing can be said via the PA system during live ball play. The following is the case study (situation) from the NFHS Case Book and clearly states what is intended, that “play by play” or other things normally appropriate to media broadcasts, etc. are prohibited, other information can be relayed to the crowd and participants via public address. The safe recommendation is to only announce what is being recorded in the normal scorebook that was not able to be announced during dead […]
12/20/13 – Limitation of Seasons, Rosters, and Regular Season Competition Structure
The KHSAA is excited to announce that we currently have 107 schools participating in high school bowling. With the growth of bowling also come growing pains. We hope that this and future communications is helpful to students, coaches and administrators involved in all aspects of the sport activity.
We know that it is very important to schools to be consistent across all KHSAA sport activities. Upon review of the competition rules of both bowling and other KHSAA activities, and due to questions we have received here at the office, we would like to share the following interpretations. This may be different than what you have done or been told in the past.
First, Bylaw 23, Limitation of Seasons for sport activities is different than in the interpretation that is given to the sports. For instance, a JV bowling team would like to participate in a tournament on February 1, 2014. This is after the postseason begins for the […]
12/04/13 – Scorer’s Table Reference Available
Our hope is that your basketball season is off to a good start. We have updated and added a resource for Athletic Directors and Coaches on the general information tab of the basketball page to help with clock keeper guidelines and the nearly new point differential rule. Please take the time to print this document and place it on the scorer’s table to be utilized by your scorer’s table crew.
khsaa.org/basketball/basketballtimerandscorersinstructions.pdf
– KHSAA –
The KHSAA staff routinely publishes blog posts to better communicate with its various constituencies and the public. For a list of those blogs, go to http://khsaa.org/news-stats-pubs/sports-blogs/
11/21/13 – Changes to Track Site Selection Plan
After fantastic feedback on the Cross Country Super Regionals and a great crowd and weather at the state Cross Country meet, we feel it is time to catch everyone up on what has been going on behind the scenes in regards to track regional sites.
Schools received a notice from the Commissioner after the last Board of Control meeting explaining possible regional dates and a waiver for possible competition after a regional (in case you missed it choose this link http://khsaa.org/111313-revision-in-track-and-field-season-2014-only/). Additionally the Commissioner and I have spoken with many of you with regard to hosting multiple track regions at a like single site. We recognize that not all of the pieces of the puzzle were fitting as nicely as they did for Cross Country and took a second look at host sites.
As you know, the KHSAA Commissioner is ultimately responsible for choosing all sports postseason sites, but we ask our […]
11/13/13- Revision in Track and Field Season, 2014 ONLY
At the November 11, 2013 meeting, the KHSAA Board of Control approved an allowance for Track and Field teams for the 2014 season only, to allow normal “regular season” meets to be run AFTER the regional meets, provided these regular season meets are held on or prior to May 17 and provided no school competes in more than 19 meets (not including the region and state). This allowance is further explained below, and is a situation specific to 2014 due to the likely involvement of more than fifty percent of the licensed Track and Field officials as the University of Kentucky hosts the SEC Outdoor championships on May 15-17, 2014.
In July, 2013 the Board approved a staff request to adjust the date of the 2014 regional and state track meets. This was done due to major scheduling conflicts with one weekend in May (originally reported as May 8-10, later confirmed as May 15-17), and also […]
11/13/13- Assignment of Postseason Basketball Officials, 2014-2016
The Commissioner has announced the assignment designation for officials for postseason basketball tournaments for the 2013-2014 through 2015-2016 playing seasons. This announcement continues the recent practice of advising both local associations and the member schools as to which local association will service postseason play in specific regions, and the information was provided to the Board of Control at its September meeting. The Association in the top row will provide game officials for the region listed below that association number during the designated year. For example, in 2014, the local officials association in Region 1 will service the 2nd region tournament, the Region 16 association will service the 11th region, etc. Assoc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 2016 3 4 1 2 10 8 5 6 11 9 12 7 14 13 16 15 2015 4 3 2 1 6 5 11 7 16 13 […]11/12/13- November Board of Control Meeting Review
The following is a review of the items discussed at the November KHSAA Board of Control Meeting and the status of those issues. The Board meets six times per year, and each time, the membership will be updated as far as actions by the Board. While many of them attempt to communicate with you on a regular basis, I also want the schools informed of a consistent summary. All documents related to this meeting can be found online at http://portal.ksba.org/public/Agency.aspx?PublicAgencyID=4374&AgencyTypeID=1&BeginDate=11-1-2013&EndDate=11-30-2013
BOARD MEETING – November 11, 2013
Following the normal procedural issues convening the meeting, the Board recessed for the Emerging Sports and Sport Activities, Individual Sports, and Team Sports Committees to meet.
The Emerging Sports and Sport Activities Committee discussed further revisions to the KHSAA Sports and Sport Activity Policy. This policy sets the minimum criteria for a new sport/sport activity to be added, or for the continuation of a sport/sport activity (the current version […]
11/11/13- Movement of Schools in Alignment, Basketball 15th Region
At its regular meeting on Monday, October 11, the Board of Control voted to approve the unanimous request of the seven public school superintendents in the Basketball 15th region to make two alignment changes in an effort to balance the number of teams in each district within the region. The move is effective with the 2014-2015 playing seasons and will impact baseball, basketball, soccer, softball and volleyball.
The changes will be:
- In Baseball, Basketball, Volleyball and Softball, Lawrence County will move from District 57 to District 60, to be in the district with Belfry, Phelps, and Pike County Central.
- In the sports in which they participate, Piarist Academy would move into District 59 to join East Ridge, Pikeville and Shelby Valley and create a four team district thereby reducing the 58th district to four teams.
- In SOCCER ONLY, Lawrence County will move from District 57 to District 58 to be paired with its natural […]
10/09/13 – Commissioner Issues Clarification about Postgame Activity, Corrections to Erroneous Media and Social Media Reports
First, for those who may choose to read no further, there has never been a ban or prohibition on postgame handshakes or other types of good sporting behavior by the KHSAA, its Commissioner or its Board of Control. Nor has such a ban been proposed. There is no ban or prohibition on such activity today or contemplated for the future.
This message has been composed entirely by the Commissioner of the KHSAA. I do not want any room for misinterpretation or anyone else being accused of being involved. As the Commissioner, I take very seriously my role to ensure clear, concise and accurate communication regarding the expectations for our membership, participants, coaches, officials and all involved.
However, yesterday (10/8), at best a poorly worded and at worst, an incomplete, notice was sent from me to the member schools regarding postgame activity. Regardless of the number of people who had written […]
10/08/13 – Commissioner’s Directive on Postgame Activity
For those that may choose to read only the first few lines, it is worth reiteration. THERE IS NO BAN OR PROHIBITION ON POSTGAME HANDSHAKES. Has not been considered, contemplated or reviewed as an option.
Several sports have “traditions” regarding postgame handshakes, etc. by team members (both en masse and as individuals), but none of them have such action dictated by playing rules. While it is an obvious sign of sportsmanship and civility, many incidents have occurred both in Kentucky (more than two dozen in the last three years in Kentucky alone) and throughout the country, where fights and physical conflicts have broken out during these postgame handshakes. And this is not restricted to specific sports. In our state alone, incidents in soccer, football and volleyball have occurred this fall.
Unfortunately, the adrenaline and effort required to participate in the sport sometimes seems to deplete the supply of judgement available to participants. And this can […]
10/01/13 – September Board of Control Meeting Review
The following is a review of the items discussed at the September KHSAA Board of Control Meeting and the status of those issues. The Board meets six times per year, and each time, the membership will be updated as far as actions by the Board. While many of them attempt to communicate with you on a regular basis, I also want the schools informed of a consistent summary. All documents related to this meeting can be found online at http://portal.ksba.org/public/Agency.aspx?PublicAgencyID=4374&AgencyTypeID=1&BeginDate=9-1-2013&EndDate=9-30-2013.
BOARD MEETING – September 18, 2013
Following the normal procedural issues convening the meeting, the Board recessed for the Emerging Sports and Sport Activities Committee to meet.
The Emerging Sports and Sport Activities Committee met and had only one item on its agenda, the Triennial Survey of 2013. Chairman Alan Donhoff led a discussion regarding the sports and sport activities that had received enough votes to merit discussion by the Board. The Board policy […]
09/21/13 – Where to send XC and Track Results
Beginning with the 2013-2014 school year, both Cross Country and Track and Field results will be tracked and accessed through the http://ky.milesplit.com/ website. The website is free for all schools and is a great way to track your student athletes’ results throughout the season.
All results are mandatory to be submitted to Jonathan Grooms via email at jonathan@kytrackxc.com or kytrackxc@gmail.com in flat html format from Hytek. If not in Hytek, an Excel Spreadsheet would be the preferred method. Only those results submitted will be considered for eligibility for the postseason by the KHSAA. Please get results to Jonathan in a timely manner (within a few days of your event) and in the format that he has requested above.
The website has many other free features. Coaches can claim their team and athletes. This feature will allow coaches to easily track their athletes progress throughout the season(s). Again, there is no charge for this portion of the […]
09/20/13 – Bowling Changes Regarding Start Date and Singles Entry
Changes to the 2013-2014 bowling season:
The start to the season, for the purposes of Bylaw 23 (Limitation of Seasons), is now October 1st, which is a change from the past two years October 15th date. This was brought to the bowling advisory committee and discussed. We found that this would be very helpful with scheduling in many participating communities. This is not a mandate to start earlier if the school has no need to do so, but is an option.
After discussion and Board of Control approval, we now have the option for schools to enter singles bowlers into postseason competition. The Board feels that this will allow additional participation by students as schools work to build a team for future team participation.
Just as in swimming and golf, schools are now allowed to enter a singles bowler into the regional singles competition. At this time there are no minimum regular season […]
09/19/13 – Commissioners Remarks to the 2013 Annual Meeting
At the request of the membership, the capsule of the remarks made by the Commissioner to the 2013 Annual Meeting are contained below.
As we start this session, I would like to do something different this year. Instead of talking to you about our strategic direction, paths and the state of the association, let’s use this session for a current events update and to recognize some of our member schools, as well as catching you up on current operations.
The first thing i would like to do is to ask two of our breakout speakers to come forward.
- For those unable to attend this morning’s sessions, let me call to the table Dan Schuster Assistant Director of the NFHS Coaching Education program to tell you a little about the NFHS coaching ed program (REMARKS BY SCHUSTER)
- Also this morning, we were especially happy to have Kobie Baker, Associate Director, Amateurism Certification for the NCAA. (REMARKS […]
09/13/13 – Proposal by Proposal Analysis of 2013 Annual Meeting Proposals
This is the second part of a two-part effort to talk about the 2013 KHSAA Annual Meeting.
During the morning sessions, there are three great workshops. Veteran maintenance and grass/grounds experts Bucky Trotter and Dr. A.J. Powell will conduct a seminar entitled: “Proven Specifications & Maintenance Practices for Kentucky Sports Fields”; Kobie Baker of the NCAA Initial Eligibility Staff will conduct an in depth seminar on the changes coming by the NCAA with his sessions, “NCAA Eligibility 101, 2point3”; and Dan Schuester of the NFHS Coaching Education Department will conduct a great session called “Your Coaches, Your Community” and talk about options available for continued training.
There are only seven (7) proposals on the agenda to change the bylaws of the KHSAA this year and they are detailed at http://khsaa.org/annualmeeting/20132014/annualmeetingproposals.pdf. Four of these came from the Board of Control’s required Annual Review and those represent the very few issues that have arisen in […]
09/11/13 – Reminder about Schools Being Encouraged to Participate in Annual Meeting
This is always a great time of year. School has started, the Friday night lights are on, the fields and courts are in use every night. And again this year, we are privileged to be completing another circuit around the state holding regional meetings about KHSAA operations, online data management and Title IX.
But now its time to deal with some of the “business issues” surrounding the KHSAA. And a lot of that business is accomplished through the Annual Meeting. Truth be told, other than the championship final events and recognition ceremonies, this event continues to be one of my favorites. Our staff gets to sit down and meet with those people in the trenches at the local schools, and talk about issues facing both groups. Our philosophies and perspectives are different, so too naturally are our opinions.
This two-part article will attempt to first lay the groundwork for the meeting, and then secondarily, it […]
09/03/13 – KHSAA Academic All-State Certificates Available
This notice is being sent to all member school Principals and Athletic Directors:
Initiated in 1985, the KHSAA annually awards to students “Academic All-State” recognition. The awards are based on cumulative grade point average from the time of enrollment in the ninth grade; are given only to varsity participants; and given to participants enrolled in grades nine through twelve.
Participants that maintain a cumulative grade point average of 3.75 on a four point scale are eligible to receive “First Team” recognition. Those participants who maintain a minimum cumulative grade point average of 3.25 receive “Honorable Mention”.
The recognition is open to all KHSAA Sports and Sports Activities participants.
To request the free certificates, school administrators may e-mail Marsha Day at mday@khsaa.org and provide her with the number you will need. Certificates will be available throughout the year.
– KHSAA –
The KHSAA staff routinely publishes blog posts to better communicate with its […]
08/28/13 – KHSAA and KHSADA Partner to Help Provide Title IX Book for Schools
The KHSAA is proud to partner with the Kentucky High School Athletic Directors to make available to our membership a copy of an extraordinary publication related to Title IX. Title IX and Interscholastic Athletics, How it All works – in Plain English is literally a how-to guide for the interscholastic (high and middle school) level.
For complete information about the manual, see the link at http://www.khsaa.org/titleix/flierforgoodsportsbook.pdf. We are proud to offer the $109 manual to the membership for only $40 through October 15 thanks to the cooperation of the KHSAA Board of Control and the Kentucky High School Athletic Directors Association. To order this manual, go to http://www.khsaa.org/payments/publications/.
“Title IX and Interscholastic Athletics: How It All Works – In Plain English,” a self evaluation manual and desk reference for high schools and middle schools, is the one-stop encyclopedia for Title IX’s application to interscholastic athletics programs. This 700 page Manual/Workbook-CD is a […]
08/27/13 – Reminder about Regional Meetings
The regional meeting schedule has been posted online for a number of weeks. Remember that these meetings are optional, provide a specified number of leadership hours and focus on KHSAA bylaws, the school data system, and the Title IX and Participation Reports. If you are coming to a future meeting, the complete agenda (all times local to the specific site) is located at http://khsaa.org/2013-14-optional-khsaa-administrators-workshop/. The schedule of meetings and the links to register for the meetings are located at http://khsaa.org/8213-regional-series-of-meetings-scheduled-again-for-2013-2014/ These meetings are not required, and should not be confused with the Annual Meeting (Delegate Assembly to be held on September 19), or the required online Principal’s meetings which will be available beginning in October.– KHSAA –
KHSAA BLOG POSTS The KHSAA staff routinely publishes blog posts to better communicate with its various constituencies and the public. For a list of those blogs, go to http://khsaa.org/news-stats-pubs/sports-blogs/08/27/13 – Member School Menu Page Refinements
As you log into your KHSAA Member School account (effective Tuesday, August 27) you will notice a refinement of the grouping and arrangement of links with the most frequently used links in the left most column of the page.
The flow of the first three groups (Member School Database, Member School Personnel, and Student-Athlete Rosters) follow the training approach that I have explained in person at our workshops, on the phone, and in my typed (and video) instructions.
Additionally, there is a “Printed Publication” section in the right most column of the page where you can purchase a copy of the 2013-2014 Handbook or our 2013-2014 Memo Calendar as of its publication date.
If you have any questions, please do not hesitate to ask.
Thank you
Rob Catron
IT Director
08/26/13 – Video Replay and Video Board Reminders for Schools
USE AND REVIEW OF VIDEO OF SCRIMMAGES AND CONTESTS, USE OF VIDEO BOARDS
REMINDER ABOUT TAPING WITHOUT PERMISSION (FROM BYLAW 15)
Sec. 2) Illegal Equipment/Videotaping
a) It shall also be considered a violation of this rule if any school or school representative(s) uses or allows the use of illegal equipment which gains a competitive advantage in the contest and which is expressly prohibited by the rules adopted for that sport.
b) This shall also include the on-site recording of past or future opponents in any electronic form without the expressed consent of all involved teams.
c) A violation of this provision may result in penalization by the Commissioner’s office in accordance with the provisions of this bylaw and in accordance with KHSAA Bylaw 27.
Case BL 15-14- Is it a violation for a school to videotape an opponent without permission or use otherwise illegal equipment such as cleats […]
08/20/13 – Agenda for 2013-14 Optional KHSAA Administrators Workshop
Check in: 8:00 a.m., Workshop: 8:15 a.m. – 12:30 p.m.
- Introduction of Presenters
- Evaluation Form
- KHSAA and its role with KDE and KBE
- KHSAA Prime Date Requirement
- Primer on KHSAA Bylaws
- Cheerleading and its role within the School
- KHSAA Current Events and Communication
(SHORT STRETCH BREAK)
- Web Site Intro
- The need for Security on the web site and establishing a Secure Account
- Indicating Sports and Levels
- Coach Management
- Non-Coach Management
- Roster Management
- Title IX Online and Participation Reporting System
(BREAK)
- Title IX History including the KHSAA education program
- Gender Equity Review Committee
- Annual Reporting Process
- Permanent Title IX File
- Audit Visit/Revisit Program
- KBE Reporting Process
- The Three-Part Test
(SHORT STRETCH BREAK)
- Opportunities
- Benefits
- Reporting and Evaluation of Expenditures (T-35)
- Development and Monitoring of an Improvement Plan
08/13/13 – Reminder about 2013 KHSAA Annual Meeting
This is intended for all KHSAA member school Superintendents, Principals and Athletic Directors and the link can be forwarded as needed.
The 2013 Annual Meeting of the membership of the KHSAA is to be held on Thursday, September 19 in the Thorobred meeting rooms on the third floor at the Lexington Center (High Street level,adjacent to the concourse of Rupp Arena). A final agenda will be published in the coming weeks, but the meeting is expected to begin at approximately 8:00 a.m. ET. and conclude not later than 1:30 p.m.
This specific meeting has professional development opportunities in the morning, a discussion period regarding proposals for rules changes, and a meeting where delegates convene to approve or disapprove the proposed KHSAA Constitution and Bylaw changes.
The Hyatt Regency, adjacent to the center, has a small block of rooms available by contacting 859-253-1234 and when transferred to the reservations office, refer to the KHSAA block of […]
08/10/13 – NOCSAE Position Statement Revised Again Helmet Attachments, Clarification for Coaches and Officials
NOCSAE, National Operating Committee on Standards for Athletic Equipment, has again revised its position statement regarding Helmet Attachments. The complete position statement is located on their web site, and available CLICK HERE TO VIEW THE LATEST POSITION STATEMENT FROM NOCSAE.
Neither the KHSAA, not the NFHS tests football helmets. As such, we cannot make an evaluation concerning any claim made about a product that is added to the helmet or its usage.
However, the KHSAA does strictly adhere to the NFHS playing rules. NFHS playing rule 1-5-3(9) clearly states that any piece of equipment is illegal if not worn as intended by the manufacturer. It is the obligation of the helmet manufacturer to indicate to the member school IN WRITING that a specific helmet attachment is being worn as intended by the manufacturer if such equipment is worn. If such written verification is received, it should be presented to the officials during […]
08/10/13 – July Board of Control Meeting Review
The following is a review of the items discussed at the July KHSAA Board of Control Meeting and the status of those issues. The Board meets six times per year, and each time, the membership will be updated as far as actions by the Board. While many of them attempt to communicate with you on a regular basis, I also want the schools informed of a consistent summary. All documents related to this meeting can be found online at http://portal.ksba.org/public/Agency.aspx?PublicAgencyID=4374&AgencyTypeID=1&BeginDate=7-1-2013&EndDate=7-31-2013.
BOARD MEETING – July 22, 2013
Following the normal procedural issues convening the meeting, the Board recessed for the committees to meet.
The Individual Sports Committee met and had five items on its agenda that were approved and subsequently approved by the Board;
- The enrollment figures for Thomas Nelson and Nelson County were reported, and rankings were adjusted on the Track and Field/Cross Country Draft Enrollment listing.
- The recommended changes to the draft […]
08/28/13 – XC and TR Regional Host Form, Changes, and Information
With the new alignment in Track and Cross Country came the opportunity to make adjustments to our postseason (regional) competitions. Managing 21 sites (3 classes and 7 regions) continued to have complications, including but not limited to, collection of identified host sites and the accuracy of those site plans, quality courses, facilities and equipment, supplying official to all sites, inspections of all courses and tracks, and year to year host schools cancellations and coaching (meet management) changes. Though not all of these issues plagued all regions, some of these issues caused problems in most regions. In an earlier post, we displayed a two year plan (draft). We were mostly concerned with this coming year. The 2013-2014 cross country sites only require one change at this time. This change will be made and posted as soon as confirmed. We ask that any other school that may be unable to host this season contact […]08/05/13 XC and Track Regional Sites Selected
With the new track and field alignment comes additional changes. As schools know all postseason sites are set by the KHSAA for all sports. The new alignment gave the KHSAA an opportunity to coordinate the post season assignments differently than in the past for both Cross Country and Track and Field.
A concern for all schools has been the facilities and courses. Those concerns range from equipment such as pole vault and discuss venues, to timing equipment and appropriate amount of parking. Another important aspect of hosting is the experience of meet management and the ability to provide an adequate number of workers and volunteers to make a meet successful. Providing the top officials to ensure the absolute best experience possible for the student athletes in our communities is also a goal.
To address these issues, the KHSAA has designated the host schools for both Cross Country and Track and Field for the next two […]
08/02/13 – Regional Series of Meetings Scheduled Again for 2013-2014
This reminder is for all member school Superintendents, Principals and Athletic Directors within the KHSAA.
For the fall of 2013, the KHSAA is again scheduling an Athletic Administrator Workshop in eight areas of the state. The content for this non-mandatory workshop will include instructional sessions on managing the coaching and player data for your school, an update on the operations and projects around the KHSAA and many elements related to Title IX and those required reports and functions. These sessions will begin just after 8 a.m. and continue through 12:30 p.m. Based on evaluative feedback, we will continue through the morning and end around 12:30 to allow for the host school to easily accomodate the end of the school day, and the attendees to get on the road.
A final schedule will be sent to all registered attendees. This session would be invaluable for new ADs as well as those simply wanting to re-familiarize themselves with […]
08/02/13 – Rosters Open for Editing/Required for Competition
Welcome back for the 2013-2014 School Year!
In an effort to ensure that we start the school year with an accurate Overall Athletic Roster, we have implemented again an initial step that an administrator with Athletic Director level access must perform before rosters can be updated and subsequently, statistics entered. Keep in mind that the online roster data forms the basis of both your school’s Title IX report and annual participation lists that are due in April.
Athletic Directors and Principals: DO NOT give someone else access to your login credentials. If you need to create additional users, you may do that through secure system by logging in to schools.khsaa.org.
DO NOT allow individuals within your school or school system to share credentials. As an athletic director level user (just as your Principal, Superintendent and other district level administrators), you have privileges within the system that are unique to your level […]
08/02/13 – KHSAA Student Leadership Conference Information
The KHSAA, for the 13th year, will be sponsoring its HYPE Student Leadership Conference. We will again be conducting two events this year. We realize August is a busy time of the year with the start of school, but hope you are able to take advantage of the conference to help kick off the school year. Conference Dates/Sites Monday, Aug. 19 – Lexington Center (next to Rupp Arena) Tuesday, Aug. 20 – Sloan Convention Center, Bowling Green Thanks to our sponsors, there is no registration fee or other costs, other than you are only responsible for transportation and lunch. Each school may select and send up to 18 students. Featured Speaker is Sam Adams from Denver Colorado – “Exercise Your Right to Laugh” Also, Heather Schultz will conduct her “Live, Laugh, Lead!” breakout and Asbury University will be on hand with its teambuilding/ropes course exercises…plus more! Use the link below for more details […]07/22/13 – Approved Alignment of Cross Country and Track, 2013-2014 and beyond
APPROVED ALIGNMENT OF TEAMS, 2013-2014 CROSS COUNTRY AND TRACK
The Board of Control conducted its July meeting on Monday at the Bank of Kentucky Center on the campus of Northern Kentucky University.
Following months of review, a survey of the member schools, and consideration of all of the suggested amendments, the Board of Control adopted a revised alignment for Track & Field/Cross Country to take effect for postseason competition in the fall of 2013. Originally, a draft alignment was developed which would have minimized differences in enrollment between the largest and smallest schools in Class 1A and Class 3A. However, the feedback from the membership was more favorable to the current system of dividing the schools, as the draft would have resulted in extremely large regions in Class 2A or additional regions.
Following consideration, the Board left the dividing line between Class 1A and 2A at 610 students (as with the old alignment), and raised the line […]
07/11/13 Track Season Date Changes Pending
Over the past months, staff has spent quite a bit of time reviewing future plans in Track and Field. We were very concerned about the fact that due to natural calendar rollover situations, the track season was going to be shortened in 2014 and 2015. This, coming on the heels of the movement of the region and state competitions a couple of years ago due to testing, forced us to examine the entire season and its parameters.
Regardless of state venue, which has not yet been set, the staff at the KHSAA has identified several issues regarding both the original dates and potential alternative dates for the track and field postseason.
- The University of Kentucky is hosting an SEC meet the weekend currently set for the high school regional weekend. Because so many of our officials are collegiate caliber and beyond officials, this conflict would prohibit the KHSAA from providing the highest quality […]
07/1/13 – Update on Middle School Regulation
As the amendments to 702 KAR 7:065 work their way through the administrative review process, I/we have been asked to hold off in any communication that could be considered final as well as development of additional material until the regulation is approved in final form, partly to ensure that we send a consistent message. However, it seems timely to update you on the progress of these changes, particularly with the changes proposed related to Middle School Athletics. As you are aware, the genesis of these changes was a study commissioned by the legislature in 2012, with findings reported to the Kentucky Board of Education for implementation through the Kentucky Department of Education.
Status of Regulation
At its June meeting, the Kentucky Board of Education approved several technical amendments that were suggested by KBE and KHSAA staff to ensure clarity following a significant amount of feedback from Superintendents, Principals and the public at large. Those changes, and […]
06/21/13 – Conversion Chart 2012-2013 Bylaws vs. 2013-2014 Bylaws
CONVERSION CHART – 2012-2013 BYLAWS VS. 2013-2014 BYLAWS
Due to significant changes approved by the membership, it was necessary to reorder many of the bylaws of the KHSAA. Below is a cross reference chart. You can also find this chart in PDF format at http://www.khsaa.org/handbook/conversionofbylawnumbersfor20132014.pdf
BYLAW TITLE (IN ORDER BY OLD NUMBER)
OLD
NEW
Responsibility Of Eligibility
1
1
Physicians Certificate And Parents Consent
2
12
Age
3
2
Enrollment-4 Year Limit
4
3
Enrollment-Requirements
4
4
Minimum Academic Requirement
5
5
Transfer Rule – Domestic Students
6
6
Transfer Rule – Exchange Students
7
7
Transfer Rule – Other Foreign Students
7
8
Contestant On Other Teams, Post Season And All-Star Games
8
9
Other Eligibility Requirements And Regulations
9
14
Recruitment
10
[…]06/19/13 – Boys Basketball Exemption Application
Bylaw 9 prohibits student-athletes who have been enrolled in grade nine who then play for a school from participating in outside organized competition from the first day of school through the end of the postseason. Instructional clinics and classroom sessions, as well as individualized instruction remain permissible as only the competition aspect is restricted by the rule. Keep in mind that student-athletes who have been enrolled in grade nine (9) and THEN have participated representing as school at any level are impacted by this rule, but not those ninth graders that have yet to participate after enrolling in grade nine (9).
This rule, which applies solely to basketball and football, has an exception built-in for girls by the Board of Control, allowing one weekend (Friday through Sunday) where previously affected girls’ basketball players can attend and participate in organized play. For 2013-2014, the weekend that is exempt for the girls’ basketball players who would otherwise be subject […]
05/24/13 – Financial Aid Survey Information
The Part 2 Financial Aid Survey is now available – http://www.surveymonkey.com/s/W3GRQ29 You are receiveing the Part 2 Financial Aid Survey becaue you answered yes to the question “Does your school or school district charge tuition to any student for any reason?” OR Your school failed to complete the Part 1 Financial Aid Survey sent out in April. We remind you that this survey is a requirement for all schools – The link to the Part 1 survey is – http://www.surveymonkey.com/s/bylaw13part1. If your answer to the questions above is also yes, please take both the part 1 and part 2 survey. If your school charges tuition, but does not reduce tuition for any reason, the survey will skip to the required pages and should be fairly simple to complete. If your school offers a reduction in tuition by permitting Merit Aid, Financial Aid or both. There are several questions that will require […]05/16/13 – May Board of Control Meeting Review
I want to issue a review of items discussed at each of the Board of Control meetings and status of issues. With the Board meeting six times per year, it is critical that the membership be updated on a consistent manner as far as actions by the Board. I realize and applaud the fact that many of them personally update you with regard to undertakings, but I want to be sure all schools are informed. Agenda material and documents can be found online at http://portal.ksba.org/public/Agency.aspx?PublicAgencyID=4374&AgencyTypeID=1
BOARD MEETING – May 7, 2013
The Board met in Lexington on May 7 for the final time this year. The meeting was separated into two sections, committee meetings and a full board meeting. The following discussions and actions were taken:
FULL BOARD MEETING
The Board heard a comprehensive review of current legal matters as well as prospective legal matters during a short closed session.
The Board as part […]
04/21/13 – Changes to KHSAA High School Rules Approved by KBE
Each year, the KHSAA must submit through KDE, any requested changes to 702 KAR 7:065 effecting governance of high school athletics. Pursuant to KRS 156.070 (2), the Kentucky Board of Education is responsible for all levels of interscholastic athletics in all grades, and has delegated such authority to the KHSAA for many years. Annually, requests for changes to regulations for interscholastic athletic competition at the high school level are submitted from a variety of sources through the KHSAA Board of Control. Normally, this involves a proposed set of changes that are voted on in the fall by the membership, then approved by the Board of Control, and subsequently reviewed as part of 702 KAR 7:065 by the Kentucky Board of Education. After these steps, the proposed changes are taken to the legislature through the Administrative Regulation Review Subcommittee, for final approval.
This year was unusual in that in the midst of the regular review of […]
04/19/13 – Limitation of Seasons Discussion – Possible Reduction of Contests to be Proposed
The following is an excerpt from the Board meeting summary of the April, 2013 Board of Control meeting.
At its April meeting, the Board continued its discussion regarding game limits for the sports of the KHSAA. The Board had asked staff to research surrounding state limits for comparison (results are posted as attachments at http://portal.ksba.org/public/Meeting.aspx?PublicAgencyID=4374&PublicMeetingID=8983&AgencyTypeID=1). In addition, at this discussion, the Board asked for further reports about the actual number of games being played, using the scoreboard data as a resource (that data is also posted in the committee material). The review of game limits originally began with a request from the State Superintendents and Principals Associations following open dialogue at their meetings and has continued for many months through discussion at the state AD conference and many other meetings such as the different sport advisory committees and state coaches’ conferences. Among the issues of concern originally expressed by school administrators were missed school […]
04/02/13 – Reminders about Title IX and Participation List Submission Due April 30
As basketball season is now complete and spring may finally arrive in the coming days, it is time to remind each of you that the annual reports for Title IX and the Participation List are due on April 30. If you have specific questions about Title IX and the law itself, any of our Assistant Commissioners should be able to help get you some assistance. Asst. Commissioner Darren Bilberry is our primary contact for your questions related to the law and its interpretations. Information Technology Director Rob Catron as well as almost any of our support staff can help you with electronic issues including login and report preparation using the online system. The online system will have entry available beginning on Monday, April 8.
Again this year, based on feedback from the membership and members of our Athletic Directors Advisory Committee, there have been several system changes to make this task easier. Here are […]
04/01/13 – Huddle Tickets Provides Free Event Tickets For Use by Member Schools
In connection with the KHSAA, Huddle Inc. is offering its complimentary ticket program to every member school in Kentucky for the 2013-2014 school year. Huddle is the only ticket provider endorsed by the KHSAA.
It is likely you have already been contacted by someone on Huddle’s staff. If not, we encourage each school to contact Huddle at (678) 672-1668 or order online at www.huddleinc.com/ticket.html.
Over the past decade, Huddle Inc. has provided over 1 billion complimentary tickets to high schools across the country. If you are unfamiliar with their program, please see the following features:
- Unlimited ticket quantities for all extracurricular events through regional and national corporate partners
- Unique coupon on the ticket-back
- Customized text to each individual school
- Seven different colors
- Perforated ticket tab with sequential numbering
- Rolls of 500 or 1,000
- Student/Adult ticket designation
03/25/13 – Clarification on Cold Weather Participation
The office has received several calls from people asking about a “Cold Weather Index” to parallel the existing Heat Index rules and regulations. At the present time, such an index does not exist in terms of a policy to eliminate participation at certain temperature combinations. However, the NFHS Sports Medicine Committee, as part of its 4th edition Sports Medicine Handbook provided to the member schools, has set up best practices documentation and suggestions to dealing with extreme cold. The recommendations are posted on the KHSAA web site at /sportsmedicine/nfhs/coldweatherrecommendations.pdf Please feel free to use this valuable resource document. If you need additional copies of the Sports Medicine Handbook, contact Marilyn Mitchell (mmitchell@khsaa.org) at the KHSAA offices.03/06/13 – Tennis Post Season
Good morning, several people have inquired as to which Ball will be used at this years state championships, we just finished the bid process and we have chosen the “Wilson Championship Balls”. As a reminder, the BOC stopped providing Balls for the regional tournament two years ago, so each region will get together and decide how to provide for their regional. The sites and hosts for this years regions and sectionals have been set, you can find these for reference on our tennis page. Here is the link to that particular PDF; http://khsaa.org/httpdocs/tennis/regionalsites.pdf02/04/13 – Board of Control approves change in 3-team district regulations for BA, BK, FP, SO and VB effective 2013-2014
At its meeting last week, the KHSAA Board of Control approved a staff recommendation to give teams in three-team districts options as to the scheduling of required games. Three-team districts in baseball, basketball, soccer, softball and volleyball will continue to be seeded by rule. However, the districts will decide (by majority vote) if they play each other twice, or once during regular season.
As districts conduct meetings to decide scheduling and site selection plan options for next year and beyond, discussion should include these decisions as well for all […]
10/25/12 – Commissioner’s Statement on the Passing of Former Commissioner Billy V. Wise, updated with arrangements
COMMISSIONER’S STATEMENT ON THE PASSING OF BILLY V. WISE
Billy V. Wise, who served as the fourth Commissioner of the Kentucky High School Athletic Association from 1991-1994 and spent twenty-five years with the KHSAA, passed away early Thursday afternoon.
“Billy Wise was one of the finest gentlemen to ever cross the paths of the member school representatives and administrators, coaches, game officials, Board of Control members and our staff. His value at a pioneering time of sports expansion at the KHSAA was of tremendous benefit to all the students in the Commonwealth,” said KHSAA Commissioner Julian Tackett. “His leadership during his 25 years of service to the KHSAA was instrumental in guiding the officials through the adoption of the 1971 Federal Court order and was vital in steadying the association during the financial trials surrounding his time as Commissioner as the Association moved into a new headquarters. ‘Coach’ as he was known throughout the state, […]
10/26/12 – KHSAA Tabs Angolia As Its New Communications Director
KHSAA TABS ANGOLIA AS ITS NEW COMMUNICATIONS DIRECTOR
LEXINGTON, Ky. – Kentucky High School Athletic Association (KHSAA) Commissioner Julian Tackett today announced the hiring of Joe Angolia as the organization’s new Communications Director. Angolia brings over 10 years of experience in collegiate athletics at the NCAA Division I level to the position, the last seven of which were spent as the Sports Information Director at the University of Arkansas-Little Rock (UALR). He will begin his duties at the KHSAA on full-time basis on November 12.
“We had an overwhelming number of qualified applicants for this position, but felt Joe’s experience and background made him an ideal fit for the KHSAA,” said Tackett. “He brings a wealth of experience in collegiate athletics, managing events and fulfilling media needs, a journalism background as well as a familiarity with the Commonwealth of Kentucky, which will be a tremendous asset to this organization and our membership. Joe will be […]
10/04/12- Congratulations to All Principals as October is National Principal’s Month
For more information, watch the video below, or go to http://principalsmonth.org/.
Thanks to all member school Principals for your work!
9/20/12 – New Free NFHS Coaching Education Course Helps with NCAA Eligibility Center
The NFHS and NCAA have jointly announced a new course through their learning center that helps fully explain the requirements related initial collegiate eligibility. This FREE course should be viewed by Athletic Directors and Guidance Counselors who have the thought that any of their students may eventually be desiring to play sports at an NCAA institution (at any level). The rules of the NCAA continually change, and this course is extremely helpful in explaining these rules.
The NCAA Eligibility Center Coaching Education course has been jointly developed by the Eligibility Center and the National Federation of State High School Associations (NFHS). The course is designed to educate teachers, coaches, parents, and counselors about the NCAA’s initial eligibility requirements. After completing the course, you will be more prepared to advise your student-athletes about the necessary steps to become certified to compete in NCAA Divisions I and II athletics. Coaches can complete a course immediately and will […]
09/20/12 – NFHS Releases Opposition to Proposed 10-month Soccer Schedule for U.S. Soccer
The NFHS, supported by the member state associations including the KHSAA, has released a position opposing the new 10-month schedule proposed by the U.S. Soccer Development Academy. This proposed schedule is an effort to force kids to choose between school based programs (such as those sponsored by KHSAA) and the Development Academy designed to help with the national teams to represent the US in international competition. To require this choice by a vast majority of participants, when there is a very minimal chance the student would ever be selected for one of those teams, is simply not in the best interest of students who will never again have the opportunity for the high school experience. I feel as Commissioner of the KHSAA, that this is simply unconscionable as an alternative for students to have to make that choice. The full text of the statements by NFHS Executive Director Bob Gardner is contained at http://www.nfhs.org/content.aspx?id=7684, and […]
09/16/12 – Details about Louis Stout Memorial Fund
The family of former KHSAA Commissioner Louis Stout has established a memorial fund in lieu of flowers. Mrs. Anna Stout has requested that donations be made to the Louis Stout Memorial Fund for Students, c/o KHSAA, 2280 Executive Drive, Lexington, KY 40505. The KHSAA will provide a receipt for any such donation, which is fully tax deductible and 100% of all donations will be used for special projects in his name specifically benefitting students and will not be used in any way by the General Fund of the KHSAA.
Services will be held for Commissioner Stout at 12 noon Saturday, Sept. 15, at Consolidated Baptist Church, 1625 Russell Cave Rd., Lexington, KY 40505. Visitation will be 3-5 p.m. and 7-9 p.m. Friday at Kerr Brothers Funeral Home, 3421 Harrodsburg Road, Lexington, KY 40513.
9/18/12 – Annual Meeting Voting Results Announced
Voting Results for the 2012 Annual Meeting have been announced based on voting conducted September 18, 2012. Complete results can be found at http://khsaa.org/annualmeeting/20122013/finalvotingtallysheet2012.pdf
RESULTS OF VOTING – SEPTEMBER 18, 2012 KHSAA Annual Meeting
(148 required for passage, 221 present)
PROPOSAL
YES
NO
ABS
PRE
Proposal 2012 – 1
A proposal to amend Bylaw 5 to clarify and reinforce provisions – Issues have arisen this school year that point to the need to modernize Bylaw 5 and its wording
207
0
0
14
Proposal 2012 – 2
A proposal to amend Bylaw 7 to complete the separation of Bylaw 7 from its original position as Section 2 of Bylaw 6
205
2
0
9/18/12 – Commissioner’s Remarks to 2012 KHSAA Annual Meeting
Commissioner’s Remarks
General Session, 2012 KHSAA Annual Meeting
When I sat down a few weeks ago and discussed the board’s evaluation from last year and plans for the coming year, I was again told to take those thoughts to the membership this morning, including plans for some operational changes and potential regulation changes.
As most of you know, my philosophy is perhaps a little different than some of my predecessors. I don’t want to study something to death, or be comfortable “the way it’s always been done”. I think for too long, as an association, we stood at the fork in the road and spent far too much time trying to decide which way to go. We will take those forks we choose, and then another if that doesn’t work out.
Last year was a smooth year operationally, although a down year financially. Our staff […]
09/17/12 – Disqualifications Down in 2011-2012 School Year
FOR IMMEDIATE RELEASE: SEPTEMBER 17, 2012
DISQUALIFICATIONS DOWN IN 2011-2012 SCHOOL YEAR
More student-athletes and coaches were able to see the conclusion of their teams’ contests during the 2011-2012 school year.
A total of 481 student-athletes and coaches were disqualified from contests in the sports of baseball, basketball, football, soccer, softball, volleyball and wrestling last year, down from 545 during the 2010-2011 school year. The information was released during the KHSAA Board of Control Meeting on Monday in Lexington.
Before the 2011-2012 school year the KHSAA Board of Control approved measures stiffening the disqualification to two contests for student-athletes and three for coaches.
“I don’t think there’s any question the stiffer penalties had something to do with the fewer number of disqualifications we have seen,” said KHSAA Commissioner Julian Tackett. “Especially in sports such as football, where three games can mean nearly a third of the season, more coaches and student-athletes […]
9/14/12 – Proposal by Proposal Analysis of 2012 Annual Meeting Proposals
This is the second part of a two-part effort to talk about the 2012 KHSAA Annual Meeting.
There are nine proposals on the agenda this year. All but one are part of the Board’s required Annual Review and the vast majority are attempts to modernize the regulations. In some cases, they are provisions that combine pieces from several parts into one rule. Others call for removal of provisions that haven’t been utilized in many many years. As we continue to see turnover in athletic administrators, it is vitally important that the rules be as clear and concise as possible.
PROPOSAL 1 – Amend Bylaw 5 to clarify and reinforce provisions – Issues have arisen this school year that point to the need to modernize Bylaw 5 and its wording to ensure that any existing misinterpretation is clarified within the requirements for Bylaw 5. No special test or recitation may be given to restore eligibility for […]
9/14/12 – KHSAA Annual Meeting – Your Chance to be Involved!
This is a great time of year. In all areas of the state, school has started. The Friday night lights are lit, the fields and courts are in use every night (and seems like 24 hours in some areas and schools). And this year, we have just completed a circuit around the state holding regional meetings about KHSAA operations, online data management and Title IX.
But then reality sets in, and its time to deal with some of the “business issues” surrounding the KHSAA. And a lot of that business is accomplished through the Annual Meeting. Truth be told, other than the championship final events and recognition ceremonies, this event continues to be one of my favorites. Our staff gets to sit down and meet with those people in the trenches at the local schools, and talk about issues facing both groups. Our philosophies and perspectives are different, so too naturally are our opinions.
I […]
9/14/12 – Sport Activity Survey Input Needed
In order for plans to be made, regions to be drawn and competition rules to be developed, it is important that we know whether or not your school intends to compete in the four sport-activities championships for 2012-2013. Please complete the questions at http://www.surveymonkey.com/s/2013SportActivitySurvey on or before Friday, September 28, 2012. If you have questions about any sport-activity, please feel free to contact the office. Thank you very much for your support!9/13/12 – Southern HS Regional Meeting Cancelled
The final regional meeting, originally scheduled for September 22 at Southern HS has been cancelled due to a lack of advance registered attendees. Based on input from the membership, this meeting may be rescheduled for later in the school year. We apologize for any inconvenience this cancellation may cause.
09/09/12 – Commissioner’s Statement, Including Funeral Arrangements and Donation Designation, on the Passing of Louis Stout
FOR IMMEDIATE RELEASE: SEPTEMBER 9, 2012
COMMISSIONER’S STATEMENT ON THE PASSING OF LOUIS STOUT
Louis Stout, who served as the fifth Commissioner of the Kentucky High School Athletic Association from 1994-2002, passed away early Sunday morning following a brief illness.
“Words cannot begin to express what Louis meant to this organization or the impact he made on those he came in contact with during his 30 plus years of service to the KHSAA,” said KHSAA Commissioner Julian Tackett. “Not only was he a pioneer but he had a unique vision that continued the KHSAA on the course to the organization we are today. He possessed two characteristics of a great leader – he wasn’t afraid to take chances and he fought tirelessly for increased opportunities for students, sometimes in the face of overwhelming opposition. I had the pleasure of working with him for nearly 20 years and today not only have I lost a dear friend, colleague and […]
09/07/12 – Reminder about Weather Interrupted Football Games
Based on the number of inquiries in the last few hours, it seems prudent to remind schools and officials about the required procedures involving interrupted football games.
Basically, there is no such thing as a no contest. Regardless of how long or short games go due to inclement weather, it cannot be treated as though it never happened. Once it starts, it starts.
Two valuable resources are laid out in the KHSAA policies. First, if you look at the Officials Guidebook, it clearly talks about the officials authority NOT being absolute on whether or not we resume. It says:
SEVERE WEATHER / HEAT ILLNESS POLICY FOR ACTIONS BY OFFICIALS AT OUTDOOR SPORTS
The Referee (Lead Official / Crew Chief) shall stop play in a contest or scrimmage at the first sound of lightning or thunder at the site. The playing site shall be cleared immediately of all persons. The contest or scrimmage may be resumed […]
9/5/12 – Proposals Online for Annual Meeting
The Proposals for the 2012 Annual Meeting of the membership have been posted again online at the Annual Meeting link. They had been taken down for a few days while the file format was repaired to make sure they appeared in the correct order. Find them at http://khsaa.org/general/annual-meeting-information/
The Commissioner will prepare a blog early next week describing each one of the proposals.
9/4/12 – Reminder about KHSAA Annual Meeting
This is the second reminder about this year’s KHSAA Annual meeting. It’s each school’s opportunity to have a say in the rules of the Association for the future. In addition, there will be professional development opportunities in the morning as usual, with this year’s session focusing on the cleaning and long-term preservation of indoor playing surfaces such as gym floors; a vital session on intellectual property and the need to protect your school logo and other items; and an update with suggested implementation of the development of an Emergency Action Plan. Be sure and go to http://khsaa.org/general/annual-meeting-information/ and see details, including registration for the meeting.
For housing information, please see details from the prior blog entry from August 13 at http://khsaa.org/annual-meeting-reminders/
We will continue to update you with more information as the meeting gets closer!
8/21/12 – Agenda for Optional AD Workshop Posted
Below is the agenda.
2012-13 OPTIONAL KHSAA ADMINISTRATORS WORKSHOP
Check in: 7:30 a.m., Workshop: 8:00 a.m. – 2:30 p.m.
Lunch will be from 12:00 to 12:45 for those that have indicated they will stay
Session I – Welcome, Introductions and Part I: Roster and School Management
- Introduction of Presenters
- Evaluation Form and EILA Information
- The need for Security on the web site
- Establishing a Secure Account
- Indicating Sports and Levels
- Roster Management
Section II – KHSAA Equity Policies and Title IX Overview
- Introduction of Presenters
- Evaluation Form and EILA Information
- The need for Security on the web site
- Establishing a Secure Account
- Indicating Sports and Levels
- Roster Management
- Coach Management
- Title IX Online Reporting System
- Sports Safety Course
- Disqualifications
- Primer on KHSAA Bylaws
- KHSAA and its role with KDE and KBE
- KHSAA Prime Date Requirement
- Cheerleading and its role within the School
8/16/12 – Courage in Munich Seminar to Georgetown College
Rarely do high school students have the opportunity to hear about an important chapter in world history straight from the people who made it, but such an opportunity will present itself to Kentucky youngsters on Friday, Aug. 24, at Georgetown College.
The 12 members of the 1972 United States Olympic basketball team – the one that was literally cheated out of the gold medal in the most controversial game ever – will appear with distinguished journalists and scholars at a series of four seminars beginning at 9 a.m. in the college’s conference center. All four of the seminars will be free and open to the public.
The seminars will discuss the historical, political, and sociological implications of the team’s decision to not accept the silver medal – the first and only time that has happened in Olympic history. One of the seminars also will be devoted to the invasion of the Olympic Village that resulted […]
8/16/12 – KHSAA Seeks Applicants for Communications Director (fka Sports Information Director)
Kentucky High School Athletic Association
Vacancy Announcement for the position of
Communications Director (fka Sports Information Director)
DEADLINE FOR SUBMISSION OF RESUMES AND COVER LETTER FOR CONSIDERATION: SEPTEMBER 7, 2012
POSTING REVISED: AUGUST 25, 2012 TO REFLECT STATUTORY COMPLIANCE WITH RETIREMENT SYSTEM REQUIREMENTS
The Kentucky High School Athletic Association is accepting applications for the position of Communications Director (fka Sports Information Director)
RESPONSIBILITIES OF THE POSITION
- Work directly for the Commissioner of the Association as spokesperson and media relations coordinator.
- Page layout for all KHSAA publications, magazines and game programs including all aspects of design and mechanical production.
- Regularly scheduled release of information to all statewide media regarding KHSAA events, meetings, etc., including special announcements as directed by the Commissioner.
- Oversee development and implementation of expanded strategies for the use of social media to promote the KHSAA and its activities and events.
- Assistance with maintenance of information on KHSAA website […]
08/13/12 – Regional Series of Meetings Scheduled
This reminder is for all member school Superintendents, Principals and Athletic Directors within the KHSAA.
For the fall of 2012, the KHSAA has reinstituted an Athletic Administrator Workshop. The content for this non-mandatory workshop expand this year to not only include the elements related to Title IX and those reports and functions, but instructional sessions on managing the coaching and player data for your school, completion of the Annual participation list, and other helpful topics on the KHSAA web site. These sessions will begin in the early morning and continue through noon. A final schedule will be sent to all registered attendees. After a break for lunch, attendees are invited to attend an additional 90-minute session related to the rules and regulations of the KHSAA. This session would be invaluable for new ADs as well as those simply wanting to re-familiarize themselves with the Constitution, Bylaws and Tournament Rules. We will be offering assistance with […]
08/13/12- Annual Meeting Reminders
This is intended for all KHSAA member school Superintendents, Principals and Athletic Directors and the link can be forwarded as needed.
The 2012 Annual Meeting of the membership of the KHSAA is to be held on Tuesday, September 18 in the Thorobred meeting rooms on the third floor at the Lexington Center (High Street level,adjacent to the concourse of Rupp Arena). A final agenda will be distributed in the coming weeks, but the meeting is expected to begin at approximately 8:00 a.m. ET. and conclude not later than 1:30 p.m.
This specific meeting has professional development opportunities in the morning, a discussion period regarding proposals for rules changes, and a meeting where delegates convene to approve or disapprove the proposed KHSAA Constitution and Bylaw changes.
The Hyatt Regency, adjacent to the center, has a small block of rooms available by contacting 859-253-1234 and when transferred to the reservations office, refer to the KHSAA block of […]
8/10/12 – “Fall Ball” and Bylaw 25 Reminders
We have had several inquiries from Administrators and Coaches with regard to coaches involvement during the school year with members of their team (or other interscholastic teams within the school). These issues have been particularly brought to light with respect to baseball and softball programs.
Coaching is defined as any activity by the coach at a time the athletes are participating in skills (either preparatory or specific to that sport) in a setting in which skills are taught, refined, or practiced. Coincident participation by a coach and an athlete in a sport such as a golf outing, where the coach and athlete(s) are not entered as a entry or group, or in an activity such as distance running with many runners but no direct coaching, would not specifically be considered coaching.
The “off-season” is the period during the school year for each sport or sport/activity that is outside the defined start and […]
07/15/12 – Reminder about Case BL-25-14 (Open Gym/Field), Out of Season Restrictions
Case BL-25-14- What are the restrictions during the school year outside of the defined Limitation of Seasons (off-season) when the school’s team members are participants or school coaches are involved?
Coaching is defined as any activity by the coach at a time the athletes are participating in skills (either preparatory or specific to that sport) in a setting in which skills are taught, refined, or practiced. Coincident participation by a coach and an athlete in a sport such as a golf outing, where the coach and athlete(s) are not entered as a entry or group, or in an activity such as distance running with many runners but no direct coaching, would not specifically be considered coaching.
The “off-season” is the period during the school year for each sport or sport/activity that is outside the defined start and end dates for the sport or sport/activity as detailed in Bylaw 25. The restrictions begin on the first […]
7/5/12 – Dead Period Final Days Reminder
This is not intended to accuse any specific school or system, but to issue a genuine reminder. All member school administrators would be well served to forward this to all of your coaches on record.
DEAD PERIOD REMINDER On several occasions in the last few days, we have received inquiries from individuals claiming to be parents in specific school systems, very upset that workouts were going on among team members, etc. at a time when it was supposed to be dead. A few reminders to keep all properly informed about KHSAA Bylaw 26, the Dead Period.
5/14/12 – Annual Participation List Due May 30
The KHSAA has completed the final development of the electronic participation list submission. This task, which used to take hours for some to compile and is required of each school each year, should just be a couple of clicks away for all of our schools with the exception of the eight to ten who only enroll one sex and therefore haven’t had the “pleasure” of completing the Title IX reports. The reports cannot be submitted manually and must be submitted using the online system.
For those who have completed and submitted all elements of the Title IX report, your data may need a final review, especially related to cheer, and then you should be perfectly ready to go. From our experience with the beta testers, there were some who didn’t keep a good cheer roster during the year […]
Commissioner’s Remarks, 2011 KHSAA Annual Meeting
Commissioner’s Remarks
General Session, 2011 KHSAA Annual Meeting
When I sat down a few weeks ago with our new board president and discussed the board’s evaluation from last year and plans for the coming year, he told me he thought I might want to take a different twist during this time I have with you. I had told him of many things that I had on my mind as we go forward, and plans for some operational changes and potential regulation changes. He looked at me and said, “That’s great. But don’t just tell me, tell them. Why don’t you do that when you have the schools together?” So if you are disappointed or disillusioned with this session, I guess we can […]
2011 Annual Meeting – Proposal by Proposal
This is the second part of a two-part effort to talk about the 2011 KHSAA Annual Meeting.There are twelve proposals on the agenda this year. Seems like about the right number, but very few if any are really significant in that implementation will not be extremely difficult for the membership.
Proposal 2011 – 1 – A proposal to revise Bylaw 6 and 7 to clarify the applicability of each rule between domestic and foreign students. Let’s face it, not all transferring students fit into the cookie cutter rule and forms of yesterday. We are in the middle of a military conflict that has resulted in thousands of new citizens coming to the United States for a variety of reasons. But recently, we have seen more coming as an entire family unit. When our schools are asked to process these students, it isn’t always clear whether or […]
Annual Meeting – Every School’s Chance for Involvement!
This is a great time of year. In all areas of the state, school has started. The Friday night lights are lit up, the fields and courts are in use every night (and seems like 24 hours in some areas and schools). But then reality sets in, and its time to deal with some of the “business issues” surrounding the KHSAA. And a lot of that business is accomplished through the Annual Meeting. Truth be told, other than the championship final events and recognition ceremonies, this event is one of my favorites. Our staff gets to sit down and meet with those people in the trenches at the local schools, and talk about issues facing both groups. Our philosophies and perspectives are different, so too naturally are our opinions.I wanted to take some time with this particular blog, to talk about the proposals that will be voted on by the membership. […]
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