Athletic Department Blog Updates
08/18/15 – Reminder about 2015 Annual Meeting of the Membership of KHSAA
This is intended for all KHSAA member school Superintendents, Principals and Athletic Directors and the link can be forwarded as needed.
This reminder that the 2015 Annual Meeting of the membership of the KHSAA is to be held on Thursday, September 10 in the Bluegrass Ballroom on the third floor at the Lexington Center (High Street level,adjacent to the concourse of Rupp Arena). A final agenda will be published in the coming days, but the meeting is expected to begin at approximately 8:00 a.m. ET. and conclude not later than 1:30 p.m.
This specific meeting has continuous improvement/leadership training opportunities in the morning, a discussion period regarding proposals for rules changes, and a meeting where delegates convene to approve or disapprove the proposed KHSAA Constitution and Bylaw changes.
The Hyatt Regency, adjacent to the center, has a small block of rooms available for Wednesday night, September 9, by contacting 859-253-1234 and when transferred to the reservations office, refer […]
08/14/15 – Association to Sponsor Intense Voluntary Training For Newer Athletic Administrators
The KHSAA will conduct a training session for newer Athletic Directors on Wednesday, September 9, the day prior to the KHSAA Annual Meeting, from 1:00 to 4:45. The New Athletic Directors Institute will be held in Lexington at the KHSAA offices. This session will focus on the KHSAA Constitution, Bylaws and Tournament rules, with specific focus on the eligibility requirements, game contracts and other “traps” that young ADs or athletic administrators fall into due strictly to a lack of knowledge.
Staff will be available to help with data system needs, etc., but that is not the primary focus and won’t be an in-depth session or segment. This is intended to break down the Bylaws, explain fully rules and procedures, and help the new ADs during these first early weeks of the school year. We will include those key legal duties and risk management points that are needed, as well as very specific coverage of the eligibility […]
08/14/15 – 2015-2016 Athletic Administrators Meetings, Including Regs, Rosters, Title IX
This reminder is for all member school Superintendents, Principals and Athletic Directors within the KHSAA.
For the fall of 2015, the KHSAA is again scheduling an Athletic Administrator Workshop in eight areas of the state. The content for this non-mandatory workshop will include instructional sessions on managing the coach and player data for your school, an update on the operations and projects around the KHSAA and many elements related to Title IX and those required reports and functions. These sessions will begin with check-in at 8 a.m. and continue through 12:30 p.m. Based on evaluative feedback, we will continue through the morning and end around 12:30 to allow for the host school to easily accommodate the end of the school day, and the attendees to get on the road.
A final schedule for each day will be sent to all registered attendees. This session would be invaluable for all Principals and ADs as they familiarize or re-familiarize themselves […]
08/07/15 – HYPE Student Conferences Registration Now Open
Registration for the 2015 KHSAA HYPE Student Leadership Conferences is now open and available online.
To register, click here. Registration is on a first-come first-served basis as the Lexington conference is usually at capacity.
DATE/TIME/LOCATION
LEXINGTON – Tuesday, September 1 – 8 a.m. to 2:45 p.m. (ET)
BOWLING GREEN – Wednesday, September 2 – 8 a.m. to 2:45 p.m. (CT)
COST
There is no registration fee. The conference is put on as a service of the KHSAA and conference sponsors.
TRANSPORTATION
Transportation to and from the event will be the responsibility of the local school.
LODGING
Any lodging required will be the responsibility of the local school.
LUNCH
For the Lexington Conference, lunch will be on your own at the Food Court inside the Lexington Center Shops (Arby’s, Subway, A&W, etc.). For the Bowling Green Conference, lunch will be required at the venue with a box lunch style on site ($10 each).
Additional conference information, click here.
– […]
08/04/15 – An Open Note of Gratitude and Thanks
Good morning. This is being composed for all of our administrative contacts at the member schools as an open note of thanks and gratitude.
Over the last week, many of you, and I mean a great many, have taken the time out to call, text, email and send cards of condolence to our office upon learning of the death of our long-time physical plant director John Ginn. He was our own “Wal-Mart greeter” during his 31-year tenure here and knew many of you by face and name from our many meetings and tournaments.
On behalf of all of our entire staff, and Johnny’s family, I just wanted to say a heartfelt thank you. We appreciate your outpouring of concern, and your understanding yesterday when our office was closed to allow for participation in his funeral and burial service.
We are back open on our regular basis and ready to support you as you kick off another fantastic school […]
07/31/15 – Reminder to Update School Coach/Roster Information
As we approach the start of the sports seasons, it is critical that all schools have coaching lists and information up to date, as well as competition rosters. A roster, including coaches names and a valid playing roster, must be entered prior to any contest being played, and no athlete is eligible to play in a scrimmage or contest who is not listed on the current online school roster.
All content in the roster system is accessible solely through the school login subdomain at http://schools.khsaa.org/. On that page are invaluable video links to assist with “how to” of the subdomain.
New this year is a MUCH more streamlined method of editing your non-coach data. By school request, this has become more of a “fill in the blank” portal so that you can be sure and enter the required personnel. The link is located at http://schools.khsaa.org/admin_personnel/. A few important notes:
- If a particular position is in Red, […]
06/24/15 – Rosters Reset, Ready for 2015-16, Reminders about Requirements for Eligibility
Welcome back for the 2015-2016 School Year!
Before any work begins for the 2015-16 year, a person in the school with Athletic Director level access must initialize rosters as detailed below before rosters can be updated and subsequently, rosters and statistics entered. Keep in mind that the online roster data forms the basis of your schools in-season roster, as well as both your school’s Title IX report and annual participation lists that are due in April. Many of these pieces will be repeated as individual emails over the coming days as a reminder.
Eligibility and Roster Requirement
No student is eligible to participate in a contest or scrimmage IN ANY SPORT if they are not currently listed on the school roster online. No other paper or electronic form may substitute. The roster requirement will continue to be enforced with administrative penalties including fines and other actions within the constraints of Bylaw 27.
Video Summary of Startup Procedure and […]
06/22/15 – AMLE To Produce Inclusion Webinar
AMLE Webinar: Social Inclusion and Young Adolescents
August 5, 2015
4-5:00 p.m. EDT
Join AMLE (Association of Middle Level Educators), Special Olympics Project UNIFY® and middle level practitioners to learn about social inclusion and its importance for young adolescents. Andrea Cahn, Senior Director of Project UNIFY will share a national perspective and research on the impact of social inclusion on school climate and youth leadership. Bill Schreiber, principal of Granite Falls Middle School, NC, will share how his school has created an inclusive environment where all youth are agents of change. Dr. David Gonzalez, Associate Superintendent, United ISD, Laredo, Texas, will discuss how social inclusion is addressed in his district and the impact it has made in their middle level schools. Sue Gee, Executive Director, Vermont Association for Middle Level Education will discuss the work they are doing to address bullying in Vermont’s middle schools, using social inclusion as the solution.
More
06/22/15 – Reminders about Dead Period (Bylaw 24)
This is being sent to all Principals, Athletic Directors, Superintendents and Coaches of Member Schools. This is being sent via an electronic application and it is possible that any direct replies will not be received by the sender.
A few reminders as the Dead Period is about to begin:
- A reminder that the Dead Period for ALL sports starts at 12:00:01 a.m. on June 25 and goes through 11:59:59 p.m. on July 9. There is to be no use of school facilities, team uniforms, transportation, coaches, personnel or anything related to the athletic program.
- School funds may not be expended in support of interscholastic athletics in any KHSAA sanctioned sport during this period.
- There is to be no communication between coaches and players during this period, including email, social media, texting, phone and all other forms.
- School representatives may not promote alternative activities during the Dead Period, including promotional specials by local gyms, etc. To do so implies some form […]
06/08/15 – KHSAA Seeks Applicants for Assistant Commissioner (Female)
DEADLINE FOR SUBMISSION OF RESUMES AND COVER LETTER FOR CONSIDERATION: THURSDAY, JUNE 25, 2015
The Kentucky High School Athletic Association is accepting applications for the position of Assistant Commissioner. Due to the provisions of the Federal Court Order (Alston, et. al. vs The KHSAA, et. al.) and the composition of the current staff, this position will be filled by a female.
RESPONSIBILITIES OF THE POSITION
Serve as Assistant Commissioner, employed full-time at the KHSAA offices in Lexington. Duties of the position anticipated to include but are not limited to:
- Managing all facets of assigned sports. The successful applicant will be assigned a minimum of two sports and/or sport-activities. At present, those assigned sports will be Field Hockey (fall), Cross Country (fall), Bowling (winter) and Track and Field (spring)
- Those duties include but are not limited to:
- Serving as the association’s staff interpreter for playing rules, including the potential review of a film/video and play situations, rules questions, and serving as […]
05/18/15 – Board of Control Approves Compliance Forms for Football Revisions
With the approval of the sweeping changes in football contact rules, the Board of Control has approved three forms which are to be used by schools to monitor practice limitations, participation limitations, etc. These forms are NOT to be submitted to the KHSAA at this time, but a random ten (10) percent of the membership will be audited for compliance and penalized under Bylaw 27 if unable to verify that the rules are being followed.
The new forms are:
FB137 – An optional form which may be used by schools and districts to ensure that coaches are aware of the new restrictions. The form allows for a preseason signature by the coaches (all coaches, head and assistant, paid or unpaid) verifying understanding of the USA Football definitions and contact restrictions. The form then also allows for a postseason signature indicated that the rules have been adhered to throughout the season. This form is located at http://www.khsaa.org/forms/fb137.docx […]
05/15/15 – Hotels for State Track and Field and Call for Volunteers
We have made some adjustments with hotels in the area for state track and track and field championships next weekend. If you are still needing to book rooms for your teams the Clarion now has additional rooms available as well as the Campbell House.
Contact Information: Be sure to mention that rooms are for the KHSAA State Track and Field Championship
Clarion Hotel located at 1950 Newtown Pike, Lexington 40511. When making reservations be sure to tell them that you are a school involved in the KHSAA State Track and Field Championship. Rates are $89 per night which includes a full breakfast buffet. Give their reservation line a call at 859- 825-5001.
Campbell House located 1375 S. Broadway, Lexington 40504. When making reservations be sure to tell them that you are a school involved in the KHSAA State Track and Field Championship. Rates are $129 per night. For reservations call 859-255-4281.
Volunteers are always needed to help with various task during […]
04/22/15-Final Changes Adopted for Football in Response to NFHS Task Force Recommendations
At its regular meeting on April 21, the KHSAA Board of Control adopted policy changes including emergency changes to the bylaws and policies of the KHSAA related to football practice. The draft of changes was released to the membership in March for comment, for final adoption at this meeting after consideration of member school final remarks. A compliance form is being finalized and once approved by the Board of Control in May, will be distributed to the membership to assist in education coaches and ensuring compliance by all schools.
After consideration and following considerable feedback from the membership, the Board approved the staff recommendation to make one change from the draft, and allow the wearing of helmets for on campus, non-competitive, non-contact work in June. Specifically, from June 1 through June 24, the following provisions will be in place (different from the original draft): a) Schools may not issue football equipment included in NFHS Rule 1-5 other […]
04/22/15-Football Equipment Timelines
Below is an interpretative listing of the various equipment periods. Any conflict with Bylaw 23, Section 6 (Football) will yield to the Bylaw 23 section for enforcement :
PRE-SEASON (POST DEAD PERIOD) ACCLIMATIZATION AND ACCLIMATION THROUGH THE END OF REGULAR SEASON
(1) Acclimatization and Acclimation Starting July 10
04/22/15-Final Bylaw 23 Changes Necessary Due to Emergency Adoption of NFHS Task Force Recommendations
Below is the revised wording of Bylaw 23, Section 6 (Football), as a results of its emergency adoption due to the recommendations of the NFHS Trask Force:
Sec. 6) Sports Specific Limitations- Football
a) Organized practice shall be structured in football as follows:
(1) Football drill work and practice activity shall be defined in the following five categories:
Level 0-“Air”-Players run a drill unopposed without contact.
Level 1-“Bags” – Drill is run against a bag or another soft-contact surface.
Level 2-“Control” – Drill is run at assigned speed until the moment of contact; one player is pre-determined the ‘winner’ by the coach. Contact remains above the waist and players stay on their feet.
Level 3-“Thud” – Drill is run at assigned speed through the moment of contact; no pre-determined “winner.” Contact remains above the waist, players stay on their feet and a quick whistle ends the drill.
Level 4-“Live Action”-Drill is run in game-like conditions […]
04/20/15 – Updated Physical History and Exam, Permission Forms Posted
Thanks to great work by various groups, we are able to get revised physical and permission forms online a couple of weeks early this year as many of you plan for next year. All old forms that have been completed remain valid for the one year plus one month period from the date of administration as specified in the KHSAA Handbook, but any new exam should utilize the new form.
The Physical Form (both history and physician exam) forms have been separated from the permission form. This is after considerable requests from the membership due to the burden of middle school students taking the same physical and using it in different situations, both middle school students playing intra-middle school and those middle school students playing ‘up” to the high school level in permitted sports. The forms are now divided into three different forms:
- GE04 – is the permission form for high school level play […]
04/14/15 – Reminders about Title IX and Participation List Submission Due April 30
As spring sports are now fully in swing, it is time to remind each of you that the annual reports for Title IX and the Participation List are due on April 30.
- If you have specific questions about Title IX and the law itself, any of our Assistant Commissioners should be able to help get you some assistance. Asst. Commissioner Darren Bilberry is our primary contact for your questions related to the law and its interpretations.
- Information Technology Director Rob Catron, as well as almost any of our support staff, can help you with electronic issues including login and report preparation using the online system. The online system will have entry available beginning on Tuesday, April 14 after 9 a.m.
Again this year, based on feedback from the membership and members of our Athletic Directors Advisory Committee, there have been several system changes to make this task easier. Here are the highlights:
- […]
03/10/15 – CLASS Awards Recognition & Scholarship Program Information
Information for the 2015 Forcht Bank/KHSAA CLASS Awards Recognition & Scholarship Program has been posted on the KHSAA website at the link below.
Each school may nominate one boy and one girl as the school winner. School winners are eligible for regional honors and for the overall statewide winner. This year, school winners are to be submitted through the Survey Monkey link titled “School Winner Form (AD to submit to KHSAA)”.
Please note the deadline for school winner submission is April 7. Contact Butch Cope at the KHSAA with any questions bcope@khsaa.org.
For more Information:
http://khsaa.org/special-programs/sportsmanship-programs/
– KHSAA –
The KHSAA staff routinely publishes blog posts to better communicate with its various constituencies and the public. For a list of those blogs, go to http://khsaa.org/news-stats-pubs/sports-blogs/
02/24/15 – FAQs Unified Track and Field
PLAYING UNIFIED
A common question from students “Can I play too?” YES, you can!
UNIFIED TRACK & FIELD 2014-15
For the past several years the KHSAA has offered exhibition events in Track and Field for students in wheelchairs. Those events included the 100m dash and the shot put.
This season the KHSAA and Special Olympics have partnered to include Unified Track and Field into the season and the postseason.
What is Unified Sport?
Unified Sports combines persons with and without intellectual and/or physical disabilities on the same team for sports training and competition.
How will Unified Sports work with a KHSAA sport such as Track and Field?
Unified Track and Field is a sport within the KHSAA and shall follow the regulations and general philosophies of the KHSAA, including season start date and competition start date. Unified Sports will adhere to the same Bylaws as KHSAA Sports Activities with noted exceptions listed […]
02/20/15-Board Ballot Instructions
BOARD OF CONTROL BALLOT – BOARD OF CONTROL ELECTIONS – INSTRUCTIONS FOR THE BALLOT:- Balloting is ONLY done online for these positions.
- Only the Principal or Designated Representative may vote. The names on file as verified by the KHSAA website at the time of this ballot distribution are listed on the school directory page at http://khsaa.org/general/resources/member-school-directory/.
- If the wrong individual is listed as the Designated Representative, the correction may be made by anyone with Athletic Director system rights (Principal, AD) prior to the ballot being submitted. For support in making these changes, contact Rob Catron or Marilyn Mitchell at the KHSAA offices.
- Please clearly vote for one of the following school candidate(s) for the KHSAA Board of Control by logging in to http://schools.khsaa.org/, then select Board of Control Elections in the second column.
- After marking your ballot, click Submit Vote.
- If your school is voting in more than […]
01/26/15 – Winter Sports Championship Media Credentials
The KHSAA’s online media credentialing system for the Winter Sports Championships is now live. Media members can visit credentials.khsaa.org to apply for credentials online.
Credentials to each KHSAA state championship event are issued by the KHSAA to working members of the media that regularly cover high school athletics. Credentials must be requested prior to the established deadline for each sport through the online credentialing system (credentials.khsaa.org).
Credentials should be requested by the sports editor/director for all members of his/her organization needing to attend an event. Credentials for freelance photographers and stringers must be requested by the sports editor/director at the outlet the freelancer will be representing. No credentials will be issued outside of the online credentialing system. The KHSAA reserves the right to limit the quantity of credentials issued to media outlets when space is at a premium.
Failure to adhere to the KHSAA policies and guidelines, as well as unauthorized use of the […]
01/08/15 – Reminder on Bylaw Ineligibility from Last Date of Varsity Participation
With the beginning of the second semester, we wanted to remind you again about the change within Bylaw 6 dealing with the period of ineligibility (for those students subject to the provisions of Bylaw 6) that went into effect on August 1, 2014.
Previously, the rule stated that the period of ineligibility following a transfer was one year from the date of enrollment in the new school. Following the change, the Bylaw now states that a student-athlete who is subject to the transfer rule is ineligible for one year from the date of his/her last participation at the previous school.
It is possible due to this change, that there are student-athletes who were previously thought to be ineligible (due to the former one calendar year from enrollment provision) that would now be eligible sooner due to their date of last varsity participation. That reduced ineligibility period would reflect the change in the Bylaw and should be […]
01/06/15 – Reminder about Stats Collection REQUIREMENT and Penalties for Non Compliance
Beginning next week (week of 1/12), we will begin compiling weekly statewide statistical leader reports. With this first compilation, any school that has NOT reported statistics for one or more games will be penalized. The likely first step will be a FINE in accordance with Bylaw 27, and the adopted fine schedule calls for a maximum fine of $100 for failure to submit the reports (per game), as well as another fine if such a team should make the state tournament and is not in compliance with the requirement. Beginning next week, those penalties will be imposed.
Please keep in mind a few other notations:
01/06/15 – Phase I of 2014-15 Title IX Reporting Open for Entry, Changes in System
The initial phase of entry for the 2014-2015 Title IX Reports, the ability to enter the financial information from 2013-14 to be entered on the form T-35, is available and online at schools.khsaa.org. There have been several enhancements this year based on the tour of regional meetings last fall and the great cooperation and feedback from the membership.
CHANGES IN T35
There have been a couple of significant revisions is the T35 Form. This is a continual effort to elimination inconsistent information that has been entered on that form:
- Entry for the T35 is now open. Login to http://schools.khsaa.org and begin entry when you are ready.
- The T35 requires you to enter 2013-2014 expense information (as it has been audited within your district) but will pulls the coaching counts from your current listings. The use of the current year on coaches allows for you to self-audit your data and ensure all of your coaches […]
01/05/15 – Whitaker Bank/KHSAA Sweet 16® Scholarship Application
For the second year, Whitaker Bank, as part of its continuing title sponsorship of the Boys’ Sweet 16®, and the KHSAA will be presenting four one-time $1,500 scholarships. The scholarships are open to high school seniors that participate in KHSAA sanctioned sports and sport-activities.
Deadline for the information to be received by the KHSAA is Feb. 25. There is no limit to the number of applicants from a school.
Winners will be recognized during the 2015 Whitaker Bank/KHSAA Boys’ State Basketball Tournament, March 18-22 in Lexington.
Whitaker Bank/KHSAA Sweet 16® Scholarship Application Form:
http://khsaa.org/forms/bk148.pdf
– KHSAA –
The KHSAA staff routinely publishes blog posts to better communicate with its various constituencies and the public. The blogs for specific sports and sport-activities are on that sport or sport activity main page, and there are general information blogs at http://khsaa.org/news-stats-pubs/sports-blogs/
11/03/14 – High School Playoff Contests Asked to Honor Veterans
KHSAA State High School Events Honoring Veterans At Events Closest To Veterans Day
Through the efforts of a veteran and concerned individual by the name of Robert Williams of Menlo Park, California, there is now a national movement to have every high school and college in the United States honor all veterans and active duty military at events near Veteran’s Day. This is a great way to recognize our veterans and active duty military and hopefully reinforce to all the importance of their sacrifices and the meaning of Veteran’s Day. The KHSAA is grateful to be able to participate.
Again this year, for the first round of the football playoffs at home sites November 7 and 8, each home school is asked to request all veterans and active duty military in attendance to stand and be recognized for their contributions.
For the KHSAA State Cross Country meet on Saturday morning, November 8, there will be an […]
11/01/14 – Final End of Season FB TieBreaker Results
FOR IMMEDIATE RELEASE: November 1, 2014
The calculations for the three-way tie-breaker in football have been posted online at http://www.khsaa.org/football/2014/threewaytiebreakertodate.pdf.
Playoff pairings as well as the instructions and details about the games, are available at http://www.khsaa.org/football and the final district standings are posted at http://khsaa.org/2014-football-district-standings/
There were four relevant out of state records for teams-
- South Point, OH (2-8, counted 2 wins)
- Providence, IN (7-4, counted the 7 wins, only counted first 10 played games)
- Hurley, VA (6-3, counted 6 wins)
- Grundy, VA (0-9, counted 9 wins)
There were nine specific ties this season with the final calculations at http://www.khsaa.org/football/2014/threewaytiebreakertodate.pdf:
- Class 1A, District 2- tie for 1st broken based on points through top four defeated opponents including Providence, IN
- Class 2A, District 2- tie for 4th broken based on points through top four defeated opponents
- Class 2A, District 8- tie for 1st broken based on points through top four defeated opponents including Hurley, VA […]
10/31/14 – Reminders about Football Playoffs and Final Regular Season Week
This is going to ALL KHSAA football playing schools. If it doesn’t apply to you, please disregard.
As we prepare for potentially 95 games to be played during week 1 of the playoffs, we ask for your cooperation as we try and pull final brackets together over the weekend. We have published what we have as of now, but need game times and sites confirmed so that officials assignments can be made.
A few reminders–
1) BRACKETS AND TIE BREAKERS – All information as we have it now, is posted on the KHSAA web site. You can find it at http://khsaa.org/sports/fall/football/ under the pull down for playoff Rounds 1-4,
2) PLEASE REMEMBER TO CALL IN YOUR SCORE as soon as the game is over this week EVEN IF YOU ARE NOT PLAYING IN THE PLAYOFFS. Many times, the three-way tiebreaker comes down to a single missing results from a non-playoff team, so all scores are […]
10/25/14-Interim Football TieBreaker Calculations Posted
The three-way tiebreaker calculations through play of October 24, 2014 have been posted on the KHSAA website.
Viewers should be mindful that:
- The calculations are tentative and are not final until the final game is played;
- Most teams likely have another game next week, allowing for a possible additional defeated opponent to be included.
The calculations are located at http://www.khsaa.org/football/2014/threewaytiebreakertodateOctober252014.pdf
10/22/14 – Information On Ordering Tickets to Russell Athletic/KHSAA State Football Finals
It is again time for us to take orders for advance tickets to the Russell Athletic/KHSAA State Football Finals. We hope we can count on your continued support for the twelve teams that make it to the finals. Here are some notes about this year’s finals.
- The games will be played on Friday, December 5 and Saturday, December 6 at Feix Field, Houchens Industries – L.T. Smith Stadium at Western Kentucky University in Bowling Green;
- Game times will be 11:00 (3A), 3:00 (2A) and 7:00 (5A) on Friday, and will be 11:00 (1A), 3:00 (4A) and 7:00 (6A) on Saturday. All times are Central Time;
- The KFCA will be conducting important continuous improvement sessions in conjunction with the finals. Contact Jimmie Reed with the KFCA for details as well as details about the important benefits the organization provides for students;
- The Club level and […]
10/21/14-Information from American Sports Builders, RE: Crumb Rubber
The following information was provided to the KHSAA by representatives of the NFHS in Indianapolis. This is provided for your information.
ASBA Response to NBC National News Story on Health Effects of Crumb Rubber in Synthetic Turf
Last week a story aired on The NBC Nightly News with Brian Williams and on the Today Show concerning a potential connection between crumb rubber and higher rates of Cancer in soccer goalkeepers. Click here to view a video of that story.
ASBA has relied on and will continue to rely on research of manufacturers and suppliers of these products and independent researchers. The overwhelming weight of the existing research indicates that these products are safe for use, which is consistent with the conclusions of the large numbers of governmental bodies that have considered the issue. In the absence of further scientific evidence on the issue, ASBA will continue to rely on […]
09/30/14 – Fall Sports Championship Media Credentials
The KHSAA’s online media credentialing system for the Fall Sports Championships is now live. Media members can visit credentials.khsaa.org to apply for credentials online.
Credentials to each KHSAA state championship event are issued by the KHSAA to working members of the media that regularly cover high school athletics. Credentials must be requested prior to the established deadline for each sport through the online credentialing system (credentials.khsaa.org).
Credentials should be requested by the sports editor/director for all members of his/her organization needing to attend an event. Credentials for freelance photographers and stringers must be requested by the sports editor/director at the outlet the freelancer will be representing. No credentials will be issued outside of the online credentialing system. The KHSAA reserves the right to limit the quantity of credentials issued to media outlets when space is at a premium.
Failure to adhere to the KHSAA policies […]
09/29/14 – Four Measures Receive Approval at Annual Meeting
At the Annual Meeting of the membership of the KHSAA, four proposals received the votes necessary for approval. The membership was represented by 215 of the schools (out of 277 members), a turnout very comparable to the past few years, with 144 votes (2/3 majority of those present) being required for a proposal to receive approval.
The proposals will now go to the KHSAA Board of Control for a formal recommendation to the Kentucky Board of Education. Absent any procedural snags, the proposals will go to the Kentucky Board of Education for a two-meeting consideration phase, with final approval by the Kentucky Board of Education anticipated in April. Following that consideration, if approved, the proposals will go to the Regulation Review Subcommittee of the Kentucky General Assembly and the Interim Education Committee for final approval with a hopeful effective date of August 1, 2015 for any changes.
The following was the voting for those issues. […]
09/17/2014 – Proposal by Proposal Analysis of 2014 Annual Meeting Proposals
This is the second part of a two-part effort to talk about the 2014 KHSAA Annual Meeting. Because of the vast turnover in athletic administrators this year, and in order to help you prepare, this information is being sent well in advance of this year’s meeting to allow for review and discussion. Please feel free to contact the office with any questions.
Final preparations are underway for the 2014 Annual Meeting at the Lexington Center on September 29. Staff is busily making final updates to the documents related to the meeting, and posting them on the KHSAA website with updates nearly every day.
During the morning sessions, there are three great workshops.
- Veteran Athletic Directors and sport-activity participants will have a panel discussion regarding adding new programs, including the obstacles you might face from school administration, your local board or school based group, and your community;
- Dan Schuester of the NFHS Coaching Education Department […]
09/17/14 – Reminder about Importance of Annual Meeting
Love this time of year. School has started, the fields and courts are in use every night, and we get to continuously hear about the great things done by our student-athletes. And again this year, we are privileged to have just completed another circuit around the state holding regional meetings about KHSAA operations, online data management and Title IX.
But now its time to deal with some of the “business issues” surrounding the KHSAA. And a lot of that business is accomplished through the Annual Meeting. Truth be told, other than the championship final events and recognition ceremonies, this event continues to be one of my favorites. Our staff gets to sit down and meet with those people in the trenches at the local schools, and talk about issues facing both groups. Our philosophies and perspectives are different, so too naturally are our opinions.
This two-part article will attempt to first lay the groundwork for […]
09/16/14 – Annual Meeting Registration/Room Reminder
This reminder that the KHSAA Annual Meeting will be Monday, September 29 at the Lexington Center. For those who have not registered, please do so ASAP by going to the link at https://www.surveymonkey.com/s/201415AnnualMeeting.
The Hyatt Regency (adjacent to the center) has a block of rooms available, and the deadline for reserving a room has been extended to FRIDAY, September 19. Please book your room by that time by contacting 859-253-1234 and when transferred to the reservations office, refer to the KHSAA block of rooms (“KHSAA Athletic Meeting”) for the KHSAA block of rooms rate.
Thanks in advance for your participation. The schedule of meetings and breakout sessions is being finalized in the next day or so, and will be distributed to give you further information.
We look forward to seeing each of you.
08/31/14 – Reminder about 2014 Annual Meeting of KHSAA High Schools
This is intended for all KHSAA member school Superintendents, Principals and Athletic Directors and the link can be forwarded as needed.
The 2014 Annual Meeting of the membership of the KHSAA is to be held on Monday, September 29 in the Thoroughbred meeting rooms on the third floor at the Lexington Center (High Street level,adjacent to the concourse of Rupp Arena). A final agenda will be published in the coming days, but the meeting is expected to begin at approximately 8:00 a.m. ET. and conclude not later than 1:30 p.m.
This specific meeting has professional development/leadership training opportunities in the morning, a discussion period regarding proposals for rules changes, and a meeting where delegates convene to approve or disapprove the proposed KHSAA Constitution and Bylaw changes.
The Hyatt Regency, adjacent to the center, has a small block of rooms available for Sunday night, September 28, by contacting 859-253-1234 and when transferred to the reservations office, […]
09/05/14 – Update on Bylaw 6 Transfer Requests/Rulings/Forms
We wanted to update Athletic Administrators on a couple of recent changes with regard to submission of Bylaw 6 Domestic Student Transfer Request Forms and, with the turnover of administrators, also remind you of some tips that will help in the review and ruling process.
WHEN A WRITTEN RULING IS NOT NEEDED BY KHSAA OFFICE
Under what circumstances can a transferring student be declared eligible without completing a waiver form and sending to the KHSAA?
There are several circumstances and documented exceptions for which the waiver form is not necessary to be submitted, including:
- If it can be documented that the student last participated at the receiving school and has not been granted eligibility at any other school (in or out of state). This sometime occurs when a student plays for school A, then transfers to B and does not seek a transfer ruling or seeks a ruling and is denied eligibility, and subsequently […]
09/05/14 – Middle School Athletics and “Who we can play”
We have received several inquiries on the middle school regulation (702 KAR 7:065) and which school(s) that middle school teams can and cannot compete against in contests. To assist schools, the following clarifications are being provided to help address those questions. We will also post this information within the FAQ document and review with the Middle School Advisory Committee at its upcoming Sept. 30 meeting.
Within the regulation KRS 156.070 (2), it states:
(11) Require that the common schools at the middle school level may only compete in contests against schools, including combined elementary or middle school teams, that adhere to these provisions;
Middle school teams are defined as Board of Education sponsored/funded/approved middle school teams. Those teams are permitted to play against other Board of Education sponsored/funded/approved middle school teams that adhere to the policies in place as referenced above.
Board of Education sponsored/funded/approved middle school teams are not permitted to compete/participate against club teams, […]
09/05/14 – Reminder about Ruling Officers for 2014-15
The first line of rulings concerning KHSAA Bylaws 2 through 14 is to contact the ruling officer with information. In many cases, that consists of sending in a requisite form, as well as any other information that might be needed. For the 2014-15 school year, several assignments of ruling officers have changed within the office, and this information is provided to assist you in managing your athletic program. The ruling officers are assigned by region to ensure consistent communication. in 95% of the cases, the primary ruling officer is the person a school representative should contact with information, requests, etc. The secondary ruling officers are designated to ensure that if the primary is out of town or involved with an event, every effort can be made to issue rulings in an expedited manner once all material is received.
Bylaw Subject Primary Ruling Officer Secondary Ruling Officer 2 Regions 1-8 Age For documented waiver due to […]08/23/14 – Reminder about Interrupted Football Games
In light of the large number of calls and texts on night 1 of high school football and in light of the vast amount of turnover in athletic administrators and coaches, a reminder about the Competition Rules is in order. Interrupted games are not new, usually it’s lightning, last night it was about every possible variation of bad weather. Just a couple of reminders, and probably the last sentence in the tournament rules is the main point to keep in mind, “All involved shall remember that this situation is caused by elements such as weather that are uncontrollable by anyone, and keep the discussions in that perspective.”
- Per the playing rules, there is no such thing as a “no-contest”. Period. So if the contest begins, the interrupted games procedure is in place.
- Once a contest begins, then the game counts against the allowable number of games. Only if the contest does not begin can the game be […]
08/22/14 – Heat Index Reminder, All Sports but Particularly Football Contests Played 8/22 and 8/23
With tonight being the first permissible night for football contests, this notice and directive is important to help ensure the health and safety of the competitors. Due to the extremely low temperatures that have existed throughout most of fall practice, it is possible that many athletes are not properly acclimatized to the wearing of gear in hot weather, in spite of meeting the required number of days.
Out of an abundance of caution, and respect for the safety of the competitors, coaches and game officials, football officials are directed to take the NFHS permissible heat time-outs during each quarter of each game played on August 22 and August 23 if the ambient temperature at the playing site is 80 degrees or higher (temperature not heat index). The time-out should be implemented much like a media time-out, and it is recommended that it be taken at the first dead ball after the 7 min. mark on the […]
08/21/14 – Scoreboard/Rosters/Statistics Reminder
With the 2014-15 school year underway, not to mention a large number of administrators and coaches holding new positions across the state, now is a good time to pass along a few reminders for the fall sports season in regards to schedules, statistics and rosters.
SCOREBOARD/ROSTER/SCHEDULE REMINDER
The KHSAA/Riherds.com Scoreboard is provided as a service to schools, student-athletes, media members and the general public. The most frequent complaint we hear from the media, general public and our own membership is that the scoreboard contains inaccurate schedules and rosters, as this is often the tool the media uses to cover your programs and this information provides tremendous promotional benefit to your students and school community. It is the responsibility of each school to keep their schedules and rosters current and accurate throughout the year as has previously been detailed by the Commissioner.
At your earliest convenience, […]
08/16/14 – Reminder about Carryover Ejections from 2013-2014
In several unfortunate situations each year, coaches or athletes with eligibility remaining are ejected near the end of the season, or near the end of the season for violations of Bylaw 15, Sportsmanships. Please note that when that happens, the penalty carries to the next year if the student-athlete remains enrolled, and to the new school if the coach changes jobs/schools.
Please note all rules related to player/coach ejections, including the provisions for varsity and non-varsity ejections, are listed at http://khsaa.org/dq-policy-on-reinstatement-of-disqualified-apolicy-on-reinstatement-of-disqualified-athletes-coaches/, and a complete list from 2013-2014 is listed on the KHSAA website at http://khsaa.org/dq_list_public/. You will need to review this listing to ensure that you properly require athletes and coaches to miss the required contests if in fact they were ejected.
Also note that being ineligible for scrimmages (sitting out) does NOT satisfy any penalty, such must be served at the varsity contest level.
If you have specific questions, please contact Michael Barren (mbarren@khsaa.org) […]
08/11/14 – Reminder on “Fall Ball” and Facilities
With the start of a new school year, it’s a good time to remind schools about recent changes in KHSAA Bylaws, and we wanted to remind Administrators and Baseball/Softball Coaches about issues around offseason play (“Fall Ball”) and school facilities.
Bylaw 23, which defines the season and allowable play, was amended at the Annual Meeting in 2012 (approved by member school administrators by a vote of 194-12-1) and changes were approved through the regulatory process and published in the 2013-14 KHSAA Handbook. The primary element of this change was a restriction in the use of school facilities by enrolled student-athletes outside of the season.
This restriction is during the school year, but outside the defined limitation of season where coaches (head/assistant) may not coach players in organized competition on the campus of a member school if such competition involves at least fifty (50) percent of the normal playing squad (5 or more for baseball and […]
08/11/14 – Handbook Final Revisions in Progress
This notice to all interested parties. The 2014-15 Handbook is in final process with the final adjustments being made to directory listings, records and published interpretations. The Handbook documents in final form should be published by Friday, August 15, 2014 and an email will be sent to all school representatives with that notice. Until that time, you might notice broken links, missing information, and the relevant sections being posted piece by piece through the week.
Thanks for your patience during this annual project!
08/08/14 – Reminders Regarding Bylaw 9 and Play Once School Starts
Bylaw 9 has been in place for many years, and restricts players in basketball and football, who have not yet both been in grade nine and played for a high school team at some level, from playing in outside competition once the school year begins, and until the end of the season. There has been no change to that rule proposed by the member schools of the KHSAA for a number of years.
For the past two years, due to NCAA recruiting rules, the KHSAA has allowed an interpretative fall exception weekend to Bylaw 9. This exception allowed male student-athletes who had previously played for a boys’ team to request permission to attend one event in the fall where competition is held. The interpretative exception was made to coincide with NCAA Division I rules and the allowable recruiting periods.
This year, based on changes to NCAA Division I Bylaw 13.7.2, the NCAA fall recruiting period […]
08/06/14 – Reminders and Updates – Online roster system
Based on the number of calls that we have received concerning the start of the school year roster initialization and the eligibility and roster requirement, we wanted to send a brief clarification. Please contact IT Director Rob Catron (rcatron@khsaa.org) at the KHSAA if you have specific questions.
First, concerning the Initilization of your schools overall athlete list (Manage Overall Athletic Roster – direct link: http://schools.khsaa.org/athletes/). The two most common questions that we have received:
- I have students on this list master list that are not currently participating in a sport – should I remove them; otherwise, won’t it affect my Title IX counts if I don’t? ANSWER: No, it is not necessary, nor recommended that you remove students from your overall athlete list that are not currently playing sports. They may choose to play a sport later in their high school career (or even later in this school year in a different sport season). […]
08/05/14 – 2014-2015 Athletic Administrators Meetings, Including Title IX
This reminder is for all member school Superintendents, Principals and Athletic Directors within the KHSAA.
For the fall of 2014, the KHSAA is again scheduling an Athletic Administrator Workshop in eight areas of the state. The content for this non-mandatory workshop will include instructional sessions on managing the coach and player data for your school, an update on the operations and projects around the KHSAA and many elements related to Title IX and those required reports and functions. These sessions will begin just after 8 a.m. and continue through 12:30 p.m. Based on evaluative feedback, we will continue through the morning and end around 12:30 to allow for the host school to easily accommodate the end of the school day, and the attendees to get on the road.
A final schedule for each day will be sent to all registered attendees. This session would be invaluable for all ADs as they familiarize or re-familiarize themselves with […]
08/04/14 – HYPE Student Conference Registration Now Available
Registration for the 2014 KHSAA HYPE/Student Leadership Conferences is now open and available online. To register, click here.
DATE/TIME
LEXINGTON – Monday, August 25 – 8 a.m. to 2:45 p.m. (ET)
BOWLING GREEN – Tuesday, Aug. 26 – 8 a.m. to 2:45 p.m. (CT)
LOCATION
LEXINGTON – Lexington Center (next to Rupp Arena)
BOWLING GREEN – Knicely Conference Center
COST
There is no registration fee. The conference is put on as a service of the KHSAA and conference sponsors.
TRANSPORTATION
Transportation to and from the event will be the responsibility of the local school.
LODGING
Any lodging required will be the responsibility of the local school.
LUNCH
For the Lexington Conference, lunch will be on your own at the Food Court inside the Lexington Center Shops (Arby’s, Subway, A&W, etc.). For the Bowling Green Conference, lunch will be required at the venue with a box lunch style on site ($10 each).
MATERIALS
Conference materials […]
07/01/2014 – DQ Policy – Policy on Reinstatement of Disqualified Athletes/Coaches
Case BL-15-6- What is the member school obligation in the case of an unreported disqualification?
- KHSAA member school representatives are obligated to impose the minimum suspension penalty for the ejection per these published guidelines, even in those rare cases when an ejection is not reported in a timely manner, including ejections which occur during out of state contests or those during school breaks. School administrators should contact the Association office with any questions.
- Whether or not a timely report is received, the obligation of the member school administration is to adhere to the penalty provisions.
Case BL-15-7- If a coach or other non-player is ejected from a scrimmage or contest, how long is the suspension and what may occur during the suspension?
- (1) The suspension is considered immediate and indefinite when the ejection occurrs.
- (2) The suspension is in effect for any further interscholastic competition on that day. (i.e., the freshman […]
07/27/14 – Reminder about Changes in Scrimmage Regulations and Playing Teams from Outside the United States
Two changes have been made for the 2014-2015 school year. One affects preseason scrimmages and what teams can be played by the KHSAA member schools, and the second change affects foreign teams coming into Kentucky to play our member schools in any sport.
Change in Scrimmage opponents
After a lengthy review, primarily related to scrimmages, and primarily for catastrophic insurance purposes, as well as potential issues with the liability insurance of the individual schools and districts, Kentucky teams may not scrimmage against teams that do not represent member schools. This restriction is identical to the restriction for contests and is a revised interpretation for 2014-15 that was supported in Board of Control action at the May meeting. Member schools cannot compete in scrimmages against out of state non-member schools, out of country non-school teams, local clubs, alumni groups, or any other type of non-member school team.
Because this change is effective for the 2014-15 school […]
07/27/14 – Welcome Back to all Member Schools
Welcome back for the 2014-2015 School Year!
We hope you have a great, if not far too short, summer and are ready to get going for 2014-2015. There are a great many changes for 2014-15. In many cases, we will be sending those to you in short snippets instead of one long email, so that you can forward as necessary. As always our staff remains available to assist you in any way they can.
Before any work begins on rosters for the 2014-15 year, a person in the school with Athletic Director level access must initialize rosters as detailed below before rosters can be updated and subsequently, rosters and statistics entered. Keep in mind that the online roster data forms the basis of your schools in-season roster, as well as both your school’s Title IX report and annual participation lists that are due in April. Many of these pieces will be repeated as individual emails […]
07/25/14 – July, 2014 Board of Control Meeting Review
The following is a review of the items discussed at the July, 2014 KHSAA Board of Control Meeting and the status of those issues. The Board meets six times per year, and each time, the membership will be updated as far as actions by the Board. While many of them attempt to communicate with you on a regular basis, I also want the schools informed of a consistent summary. All documents related to this meeting can be found online at http://portal.ksba.org/public/Agency.aspx?PublicAgencyID=4374&AgencyTypeID=1&BeginDate=07-1-2014&EndDate=07-31-2014
BOARD MEETING – July 14, 2014
Following the completion of the required orientation for new Board members, the Board meeting began with a discussion about the Board’s operational format. Following the discussion, the Board voted to suspend the use of separate committees for Board action (with the exception of an Executive and Audit/Finance Committee) and use a work session format where assurances can be made that all regions will be represented on all of […]
07/23/14 – Bylaw 6 Transfer Form Reminder
As part of the recently approved changes to the Bylaws that have been given final legislative approval, Bylaw 6 has been revised to reflect the past action of the Delegate Assembly and these revisions change the period of ineligibility for students who had previously played varsity athletics after being in grade nine (9). A student who has played varsity after being in grade nine (9) and then transfers to another school was previously ineligible in all levels of all sports for one calendar year from the date of enrollment. Under the newly approved changes to Bylaw 6, the student is now ineligible for one calendar year from the date of his/her last varsity participation.
In certain cases, because this information is required to be submitted on the receiving school portion of the transfer form, this will require additional research on the part of the receiving school to determine the accurate information. To date, the office […]
07/22/14 – Reminder about Changes to Bylaw 3, Limit of Four Years Enrollment
By virtue of action taken at the 2013 KHSAA Annual meeting of its high school membership, Bylaw 3 was amended to change the starting date for the four-year period of eligibility to the student’s first entry in grade nine. Previously, the rule stated that the start of the four-year period started with the first promotion from grade eight(8). This change is effective August 1, 2014 with the other changes to the KHSAA Bylaws.
It is possible, that there are student athletes who were previously thought to be ineligible for 2014-2015 (due to exhausting their four year period after initial promotion from grade eight) that are now in fact eligible as the four year count didn’t start until entry in grade nine. For example, a current senior in 2014-2015 spent 2013-2014 as a junior, 2012-2013 as a sophomore, 2011-2012 as a freshman. This student was first promoted from grade 8 in 2009-2010, but for whatever reason, […]
07/22/14 – “Grandfathered” List Published for Students Below Grade Seven
This reminder to all member schools. Effective with the start of the 2013-2014 school year, 702 KAR 7:065 was amended to prohibit students below seven (7) from playing high school competition (at any level). The implementation date of the prohibition is the start of the 2014-2015 school year, and those students who had previously participated are to be “grandfathered” in to the new rule. This change is also incorporated into KHSAA Bylaw 4.
On the secure KHSAA site, http://schools.khsaa.org (bottom left, just above the Football Officials Assignments links), there are links to two important lists. The first of those lists is the list of students who participated in some level of high school play while enrolled in grade 4 during the 2012-2013 school year. The second is the list of students who participated in some level of high school play in grades 4 or 5 during the 2013-2014 school year. PLEASE NOTE THAT THESE LISTS […]
07/22/14 – Rosters Reset, Ready for 2014-15, Reminders about Requirements for Eligibility
Welcome back for the 2014-2015 School Year!
Before any work begins for the 2014-15 year, a person in the school with Athletic Director level access must initialize rosters as detailed below before rosters can be updated and subsequently, rosters and statistics entered. Keep in mind that the online roster data forms the basis of your schools in-season roster, as well as both your school’s Title IX report and annual participation lists that are due in April. Many of these pieces will be repeated as individual emails over the coming days as a reminder.
Eligibility and Roster Requirement
No student is eligible to participate in a contest or scrimmage IN ANY SPORT if they are not currently listed on the school roster online. No other paper or electronic form may substitute. Beginning with 2014-2015, the roster requirement will be enforced with administrative penalties including fines and other actions within the constraints of Bylaw 27.
Video Summary […]
07/21/14 – Football Individual Minimum Practice Reminder
With the change back to August 1 for the first day of practice in pads (anything other than shoulder pads, following the minimum three days of helmets only and minimum of three days of helmets and shoulder pads), several coaches have inquired about the minimum number of days before playing against another school.
The rule states: “Each player, in order to be eligible to participate against another school and to become acclimatized and acclimated, shall have taken part in a minimum of three (3) practices over three (3) days in helmets only, three (3) practices in helmet and shoulder pads over three (3) days followed by five (5) contact practices over five days.”
Each player is required to have five days of practice in full pads (anything than shoulder pads and helmets) before going against another school. The rule continues to require the phase-in of these days as listed above.
07/17/14 – NFHS Rules News Release and Pole Vault Collar Reminder
The NFHS released the following rules changes for the 2014-2015 season. We wanted to share this information with you as the lifting of the jewelry restriction will go into effect immediately, including the fall 2014 Cross Country season, as it is a rule change by the NFHS.
Also, a reminder for those schools who have pole vault facilities that the ASTM approved collar for last year is now a requirement for the 2014-2015 season.
Prohibition of Jewelry Lifted in High School Track and Field
FOR IMMEDIATE RELEASE Contact: Becky Oakes
INDIANAPOLIS, IN (July 14, 2014) — Effective with the 2015 high school track and field season, the prohibition of jewelry will be eliminated. This was one of several rules changes recommended by the National Federation of State High School Associations (NFHS) Track and Field Rules Committee at its June 16-18 meeting in Indianapolis. The committee’s recommendations were subsequently approved by the NFHS […]
05/21/14 – May, 2014 Board of Control Meeting Review
The following is a review of the items discussed at the May KHSAA Board of Control Meeting and the status of those issues. The Board meets six times per year, and each time, the membership will be updated as far as actions by the Board. While many of them attempt to communicate with you on a regular basis, I also want the schools informed of a consistent summary. All documents related to this meeting can be found online at http://portal.ksba.org/public/Agency.aspx?PublicAgencyID=4374&AgencyTypeID=1&BeginDate=05-1-2014&EndDate=5-31-2014
BOARD MEETING – May 12, 2014
The Board meeting began with an appeal from St. Francis of a specific provision oof the Financial Aid Bylaw. After consideration, the motion was made that due to the existence of this program prior to the Bylaw, and the continuation since that time (limits exceeded allowable merit aid limits and thus participation was not permitted) and based on an annual review of the program by the Board, the waiver […]
04/30/14 – April 2014 Board of Control Meeting Review
The following is a review of the items discussed at the April KHSAA Board of Control Meeting and the status of those issues. The Board meets six times per year, and each time, the membership will be updated as far as actions by the Board. While many of them attempt to communicate with you on a regular basis, I also want the schools informed of a consistent summary. All documents related to this meeting can be found online at http://portal.ksba.org/public/Agency.aspx?PublicAgencyID=4374&AgencyTypeID=1&BeginDate=04-1-2014&EndDate=4-30-2014
BOARD MEETING – April 15, 2014
The Board meeting began with a presentation from Karl Schmitt and Greg Fante, representing the Greater Louisville Sports Commissioner. Both were emphatic about the city’s desire to work with the Association and return some of the KHSAA championships to the state’s largest city.
That presentation was followed by a presentation from the iHigh staff with a report on external corporate sales. The Board then recessed to conduct committee meetings.
[…]04/18/14 – Deadline for Free Baseball Clinic Tonight
This is a reminder for Athletic Directors, all baseball coaches and baseball umpires that the deadline to complete the 2014 KHSAA/NFHS online Rules Clinic at no cost is midnight tonight. If you have already completed the clinic, please disregard this reminder.
Below is the information on the clinic that we published in February to assist you in tracking and the remaining schedule.
Athletic Directors – see the information below to assist you in checking on your coaches to make sure they have met the requirement. As a reminder, all coaches (head and assistant) are required to complete the clinic.
The window for the free online clinic is Feb. 3 – April 18.
Rules Clinics
2/1 to 4/18, for 2014, the Baseball Clinic will be online only and may be viewed by coaches and officials at no charge during this period.
4/19 to 5/10 for 2014, the Baseball Clinic will be online only and may be […]
04/15/14 – Board of Control Approves Addition of Field Hockey
The Board of Control approved the addition of Field Hockey as a KHSAA sanctioned sport for the fall of the 2014-2015 school year. Though the sport has been played in Jefferson County for over 50 years and in Oldham County for most of the past 10 years, the sport will be relatively new to the rest of the state.
The addition of field hockey meets the needs of the schools currently participating, as well as the schools that responded to the triennial survey that are interested in adding the sport. The current structure will marry nicely to the KHSAA guidelines and rules, as the current schools have already applied most of the KHSAA bylaws. Bylaw 6 is one of the bylaws that will not apply to field hockey until the 2015-2016 school year as a year of transition is needed.
Field hockey is a female-only sport and requires the basic facilities and equipment to play: field […]
04/10/14 – Reminders about Title IX and Participation List Submission Due April 30
As spring sports are now fully in swing, it is time to remind each of you that the annual reports for Title IX and the Participation List are due on April 30.
- If you have specific questions about Title IX and the law itself, any of our Assistant Commissioners should be able to help get you some assistance. Asst. Commissioner Darren Bilberry is our primary contact for your questions related to the law and its interpretations.
- Information Technology Director Rob Catron as well as almost any of our support staff can help you with electronic issues including login and report preparation using the online system. The online system will have entry available beginning on Monday, April 14.
Again this year, based on feedback from the membership and members of our Athletic Directors Advisory Committee, there have been several system changes to make this task easier. Here are the highlights:
- You […]
04/09/14 – Roster Maintenance, 2014 Title IX/Participation Entry
Later this week, the balance of the reporting mechanisms will be released regarding this year’s Title IX and participation reports. These reports are required of ALL KHSAA member schools annually. There are two important reminders and items schools may be working on in advance of the final report release which will greatly expedite the completion of the required work.
ROSTER REVIEW
Though there is a formal and technical part of roster review as a component of the reports, a minor revision has been made in the menuing system that can help you maintain your data on an ongoing basis, and not have to do everything at the last minute.
On the school login menu, under the heading “Student Athlete Rosters”, and the command that says “Maintain Specific Team Rosters”, the code has been revised to clearly show you teams that need addressing. IMPORTANT NOTE: If you have a team in a sport and a level, […]
04/07/14 – Positive Changes on the Catastrophic Insurance Front
As most of you who are involved in purchasing athletic insurance for districts or schools are aware, the market remains very tough for this specialized type of coverage. For more than 30 years, the most visible benefit to membership in the KHSAA has been the Catastrophic Insurance that is provided to all member schools and funded by the membership dues. As a matter of fact in recent years, the premiums for insurance paid by the Association total almost exactly the same as the total dues received, making it a smart volume purchase for the membership. This excess insurance policy currently has a deductible of $25,000, and each student is required to have basic coverage up to that deductible in order to be eligible to play sports and sports activities per an order of the Kentucky Board of Education approximately twenty years ago.
We are pleased to report that our broker, RJ (Bob) Roberts out if […]
04/07/14 – Reminder on Interrupted Baseball Games
This is a reminder to Athletic Directors and Baseball Coaches regarding interrupted games.
1) If a game is interrupted in tournament play or regular season play, and is subsequently to be completed, it will be reset at the same point once play resumes (same inning, same number of outs, same balls and strikes, same batter or number of batter in the batting order).
2) If a game is interrupted and unable to be completed, it shall be counted against all applicable game limits, including total number of games and all pitching limitations.
This information is published in the Baseball Competition Rules, was shared at the Baseball Coaches Conference and included in the Baseball Online Rules Clinic.
– KHSAA –
The KHSAA staff routinely publishes blog posts to better communicate with its various constituencies and the public. For a list of those blogs, go to http://khsaa.org/news-stats-pubs/sports-blogs/
03/31/14 – Important Survey Available Concerning Swimming Facilities
It has been nearly twenty years since a complete facility inventory/assessment has been conducted in our state regarding competitive swimming pools and available resources for high school competitions. As swimming continues to grow, it is important that we have accurately identified the location of all of the competitive swimming facilities available to KHSAA member schools.
With that in mind, we are asking one person from each school to complete the online survey at https://www.surveymonkey.com/s/20132014swimdive on or before Monday, April 21, 2014. The data will be used for future research into regional site selection, alignment of teams and the maintenance and growth of the sport.
If you have questions regarding the survey, please contact Assistant Commissioner Darren Bilberry at the KHSAA.
03/31/14 – Review of March 20, 2014 Special KHSAA Board of Control Meeting
The following is a review of the items discussed at the March Special KHSAA Board of Control Meeting called by President Bill Beasley and the status of those issues. The Board meets six times per year, and each time, the membership will be updated as far as actions by the Board. While many of them attempt to communicate with you on a regular basis, I also want the schools informed of a consistent summary. All documents related to this meeting can be found online at http://portal.ksba.org/public/Agency.aspx?PublicAgencyID=4374&AgencyTypeID=1&BeginDate=03-1-2014&EndDate=3-31-2014
SPECIAL BOARD MEETING – March 20, 2014
The Board of Control held a special meeting on March 20 in the Thoroughbred Room of the Lexington Center. During that meeting, the following items were discussed and acted on:
- The Board ratified the minutes and actions of a conference call on March 7 wherein it empowered the Commissioner to appeal a Court of Appeals ruling to the Kentucky Supreme Court […]
03-27-14 Cold Weather Statement for Baseball, Softball and Track
Due to the ongoing cold temperatures, we have received several inquiries regarding postponing/canceling contests due to cold weather.
Prior to the officials assuming authority (jurisdiction) per the playing rules, it is the decision of home game management to determine whether or not a contest should be canceled or postponed due to cold temperatures. This decision should be made in consultation with all involved schools, but is ultimately the decision of the home team administration.
After a contest has started, or the officials have otherwise assumed authority per the playing rules, contest officials after consulting with coaches and home game management, shall determine whether play should be postponed or canceled.There are rules contained in the Board of Control adopted policies in Section 32 (on page 34), relative to the payment of umpires/officials should the contest be postponed http://khsaa.org/handbook/20132014/policies.pdf.
Please feel free to contact our office if you have any additional questions. […]03/24/14 – Baden New Official Volleyball of KHSAA
At a special meeting on March 20th, the KHSAA Board of Control approved a five-year contract with Baden Sports to be the official ball for postseason play in Volleyball beginning with the 2014-2015 school year. Those of you planning to make your ball purchases for the upcoming season should note that the Baden ball model that will be used in the postseason is the Perfection VX5EC-210 volleyball (red, white and blue). In addition, Baden will be sending a complimentary ball to each member school. Please contact the KHSAA with any questions.– KHSAA –
The KHSAA staff routinely publishes blog posts to better communicate with its various constituencies and the public. For a list of those blogs, go to http://khsaa.org/news-stats-pubs/sports-blogs/
02/18/14 – Phase 1 of Title IX Reports for 2014 include New Historical Matrix (T-2 Chart) and T35 Revisions
The initial phase of entry for the 2013-2014 Title IX Reports is available and online at schools.khsaa.org. There have been several enhancements this year based on the tour of regional meetings last fall and the great cooperation and feedback from the membership.
HISTORICAL TEAM MATRIX
A major change to help the membership is with the T2 form data. Previously, questions were asked regarding the T2 and the addition of new sports that required research and data collection each year. With the rapid turnover in ADs and Principals, the data received on the T2 form, which helps a school assess its potential compliance with Test 2 of Title IX, was inaccurate at best. To help with this problem, a new form is added that must be completed by each school ONLY ONCE and then the historical data will be built. This is titled the “Historical Team Matrix”. Each school will go fill this form out, indicating […]
02/24/14 – Roster Entry Reminder – Post Season
This is a reminder about eligibility for postseason play in all sports, with today’s focus being on basketball. Today is the first day of basketball postseason and to be eligible to play in postseason, a student must be on ONE of the online rosters for the school (freshman, JV or varsity). It is NO LONGER NECESSARY, as has been explained throughout the year, to artificially move people up to the varsity roster for postseason or go in and make other manipulations of the roster. The listing of a student on any level roster allows for a student to play in postseason.
Also remember that to be on any roster, the student must have participated regularly at practice with the coach and the remainder of the team, and participated in competition representing the school against other schools at the freshman, JV or varsity level. They can’t just list names on the rosters who have never practiced or […]
02/01/14 – January, 2014 Board of Control Meeting Review
The following is a review of the items discussed at the January, 2014 KHSAA Board of Control Meeting and the status of those issues. The Board meets six times per year, and each time, the membership will be updated as far as actions by the Board. While many of them attempt to communicate with you on a regular basis, I also want the schools informed of a consistent summary. All documents related to this meeting can be found online at http://portal.ksba.org/public/Agency.aspx?PublicAgencyID=4374&AgencyTypeID=1&BeginDate=01-1-2014&EndDate=1-31-2014
BOARD MEETING – January 27, 2014
The meeting began with a presentation from the Kentucky Pro Football Hall of Fame. Former Board member Steve Parker and former NFL Defensive Back led a delegation soliciting the Board and staff support in promoting the organization in helping to promote the history of football in the state. The Board was receptive to the presentation and encouraged continued communication with the office.
The Board then recessed to conduct […]
1/15/13 – Singles Bowlers Welcome and Bowling Regional Information
This is important information for all schools to read as we have had an incident where a student tried to enter themselves into the postseason bowling tournament without his school’s knowledge. With the addition of singles only entries, we have seen and continue to see more schools offer bowling. Participation is a good thing, but with it comes responsibility and rules that need to be met.
If a school has a student that would like to participate as a singles competitor, and the school agrees to sponsor them, then the following should be observed:
A school must designate a coach. That coach must meet all of the requirements in Bylaw 25 (including sports safety, online rules clinic, etc). If a school is adding a new coach now who needs the rules clinic, contact Angela Passafiume at apassafiume@khsaa.org with the coach’s name once the AD has entered them as a coach on your school’s page.
The school must […]
01/10/13 – Whitaker Bank/KHSAA Sweet 16® Scholarship Application
As was announced in December, Whitaker Bank has signed on to be title sponsor of the Boys’ Sweet 16®. Within the title sponsorship, Whitaker Bank and the KHSAA will be presenting four one-time $1,500 scholarships. The scholarships are open to high school seniors that participate in KHSAA sanctioned sports and sport activities.
Use the following link to view the application. Deadline for the information to be received by the KHSAA is Feb. 25. There is no limit to the number of applicants from a school.
Winners will be recognized during the 2014 Whitaker Bank/KHSAA Boys’ State Basketball Tournament March 19-23 in Lexington.
Whitaker Bank/KHSAA Sweet 16® Scholarship Application Form:
http://khsaa.org/forms/bk148.pdf
12/23/13 – Important Notes for all Coaches and Officials to Read – Clarifications on Announcers, Fouls, and Long Switches
Announcers Clarification
We have received several questions regarding what is allowed to be spoken by announcers during a live ball. Though this rule and its interpretations are not totally new, it has been reported that some announcers were not following the guidelines set forth by the NFHS. It has also been reported that in some areas, the officials may be taking the references within the rule far too literally, and directing that absolutely nothing can be said via the PA system during live ball play. The following is the case study (situation) from the NFHS Case Book and clearly states what is intended, that “play by play” or other things normally appropriate to media broadcasts, etc. are prohibited, other information can be relayed to the crowd and participants via public address. The safe recommendation is to only announce what is being recorded in the normal scorebook that was not able to be announced during dead […]
12/20/13 – Limitation of Seasons, Rosters, and Regular Season Competition Structure
The KHSAA is excited to announce that we currently have 107 schools participating in high school bowling. With the growth of bowling also come growing pains. We hope that this and future communications is helpful to students, coaches and administrators involved in all aspects of the sport activity.
We know that it is very important to schools to be consistent across all KHSAA sport activities. Upon review of the competition rules of both bowling and other KHSAA activities, and due to questions we have received here at the office, we would like to share the following interpretations. This may be different than what you have done or been told in the past.
First, Bylaw 23, Limitation of Seasons for sport activities is different than in the interpretation that is given to the sports. For instance, a JV bowling team would like to participate in a tournament on February 1, 2014. This is after the postseason begins for the […]
12/04/13 – Scorer’s Table Reference Available
Our hope is that your basketball season is off to a good start. We have updated and added a resource for Athletic Directors and Coaches on the general information tab of the basketball page to help with clock keeper guidelines and the nearly new point differential rule. Please take the time to print this document and place it on the scorer’s table to be utilized by your scorer’s table crew.
khsaa.org/basketball/basketballtimerandscorersinstructions.pdf
– KHSAA –
The KHSAA staff routinely publishes blog posts to better communicate with its various constituencies and the public. For a list of those blogs, go to http://khsaa.org/news-stats-pubs/sports-blogs/
11/21/13 – Changes to Track Site Selection Plan
After fantastic feedback on the Cross Country Super Regionals and a great crowd and weather at the state Cross Country meet, we feel it is time to catch everyone up on what has been going on behind the scenes in regards to track regional sites.
Schools received a notice from the Commissioner after the last Board of Control meeting explaining possible regional dates and a waiver for possible competition after a regional (in case you missed it choose this link http://khsaa.org/111313-revision-in-track-and-field-season-2014-only/). Additionally the Commissioner and I have spoken with many of you with regard to hosting multiple track regions at a like single site. We recognize that not all of the pieces of the puzzle were fitting as nicely as they did for Cross Country and took a second look at host sites.
As you know, the KHSAA Commissioner is ultimately responsible for choosing all sports postseason sites, but we ask our […]
11/13/13- Revision in Track and Field Season, 2014 ONLY
At the November 11, 2013 meeting, the KHSAA Board of Control approved an allowance for Track and Field teams for the 2014 season only, to allow normal “regular season” meets to be run AFTER the regional meets, provided these regular season meets are held on or prior to May 17 and provided no school competes in more than 19 meets (not including the region and state). This allowance is further explained below, and is a situation specific to 2014 due to the likely involvement of more than fifty percent of the licensed Track and Field officials as the University of Kentucky hosts the SEC Outdoor championships on May 15-17, 2014.
In July, 2013 the Board approved a staff request to adjust the date of the 2014 regional and state track meets. This was done due to major scheduling conflicts with one weekend in May (originally reported as May 8-10, later confirmed as May 15-17), and also […]
11/13/13- Assignment of Postseason Basketball Officials, 2014-2016
The Commissioner has announced the assignment designation for officials for postseason basketball tournaments for the 2013-2014 through 2015-2016 playing seasons. This announcement continues the recent practice of advising both local associations and the member schools as to which local association will service postseason play in specific regions, and the information was provided to the Board of Control at its September meeting. The Association in the top row will provide game officials for the region listed below that association number during the designated year. For example, in 2014, the local officials association in Region 1 will service the 2nd region tournament, the Region 16 association will service the 11th region, etc. Assoc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 2016 3 4 1 2 10 8 5 6 11 9 12 7 14 13 16 15 2015 4 3 2 1 6 5 11 7 16 13 […]11/12/13- November Board of Control Meeting Review
The following is a review of the items discussed at the November KHSAA Board of Control Meeting and the status of those issues. The Board meets six times per year, and each time, the membership will be updated as far as actions by the Board. While many of them attempt to communicate with you on a regular basis, I also want the schools informed of a consistent summary. All documents related to this meeting can be found online at http://portal.ksba.org/public/Agency.aspx?PublicAgencyID=4374&AgencyTypeID=1&BeginDate=11-1-2013&EndDate=11-30-2013
BOARD MEETING – November 11, 2013
Following the normal procedural issues convening the meeting, the Board recessed for the Emerging Sports and Sport Activities, Individual Sports, and Team Sports Committees to meet.
The Emerging Sports and Sport Activities Committee discussed further revisions to the KHSAA Sports and Sport Activity Policy. This policy sets the minimum criteria for a new sport/sport activity to be added, or for the continuation of a sport/sport activity (the current version […]
11/11/13- Movement of Schools in Alignment, Basketball 15th Region
At its regular meeting on Monday, October 11, the Board of Control voted to approve the unanimous request of the seven public school superintendents in the Basketball 15th region to make two alignment changes in an effort to balance the number of teams in each district within the region. The move is effective with the 2014-2015 playing seasons and will impact baseball, basketball, soccer, softball and volleyball.
The changes will be:
- In Baseball, Basketball, Volleyball and Softball, Lawrence County will move from District 57 to District 60, to be in the district with Belfry, Phelps, and Pike County Central.
- In the sports in which they participate, Piarist Academy would move into District 59 to join East Ridge, Pikeville and Shelby Valley and create a four team district thereby reducing the 58th district to four teams.
- In SOCCER ONLY, Lawrence County will move from District 57 to District 58 to be paired with its natural […]
10/09/13 – Commissioner Issues Clarification about Postgame Activity, Corrections to Erroneous Media and Social Media Reports
First, for those who may choose to read no further, there has never been a ban or prohibition on postgame handshakes or other types of good sporting behavior by the KHSAA, its Commissioner or its Board of Control. Nor has such a ban been proposed. There is no ban or prohibition on such activity today or contemplated for the future.
This message has been composed entirely by the Commissioner of the KHSAA. I do not want any room for misinterpretation or anyone else being accused of being involved. As the Commissioner, I take very seriously my role to ensure clear, concise and accurate communication regarding the expectations for our membership, participants, coaches, officials and all involved.
However, yesterday (10/8), at best a poorly worded and at worst, an incomplete, notice was sent from me to the member schools regarding postgame activity. Regardless of the number of people who had written […]
10/08/13 – Commissioner’s Directive on Postgame Activity
For those that may choose to read only the first few lines, it is worth reiteration. THERE IS NO BAN OR PROHIBITION ON POSTGAME HANDSHAKES. Has not been considered, contemplated or reviewed as an option.
Several sports have “traditions” regarding postgame handshakes, etc. by team members (both en masse and as individuals), but none of them have such action dictated by playing rules. While it is an obvious sign of sportsmanship and civility, many incidents have occurred both in Kentucky (more than two dozen in the last three years in Kentucky alone) and throughout the country, where fights and physical conflicts have broken out during these postgame handshakes. And this is not restricted to specific sports. In our state alone, incidents in soccer, football and volleyball have occurred this fall.
Unfortunately, the adrenaline and effort required to participate in the sport sometimes seems to deplete the supply of judgement available to participants. And this can […]
10/01/13 – September Board of Control Meeting Review
The following is a review of the items discussed at the September KHSAA Board of Control Meeting and the status of those issues. The Board meets six times per year, and each time, the membership will be updated as far as actions by the Board. While many of them attempt to communicate with you on a regular basis, I also want the schools informed of a consistent summary. All documents related to this meeting can be found online at http://portal.ksba.org/public/Agency.aspx?PublicAgencyID=4374&AgencyTypeID=1&BeginDate=9-1-2013&EndDate=9-30-2013.
BOARD MEETING – September 18, 2013
Following the normal procedural issues convening the meeting, the Board recessed for the Emerging Sports and Sport Activities Committee to meet.
The Emerging Sports and Sport Activities Committee met and had only one item on its agenda, the Triennial Survey of 2013. Chairman Alan Donhoff led a discussion regarding the sports and sport activities that had received enough votes to merit discussion by the Board. The Board policy […]
09/21/13 – Where to send XC and Track Results
Beginning with the 2013-2014 school year, both Cross Country and Track and Field results will be tracked and accessed through the http://ky.milesplit.com/ website. The website is free for all schools and is a great way to track your student athletes’ results throughout the season.
All results are mandatory to be submitted to Jonathan Grooms via email at jonathan@kytrackxc.com or kytrackxc@gmail.com in flat html format from Hytek. If not in Hytek, an Excel Spreadsheet would be the preferred method. Only those results submitted will be considered for eligibility for the postseason by the KHSAA. Please get results to Jonathan in a timely manner (within a few days of your event) and in the format that he has requested above.
The website has many other free features. Coaches can claim their team and athletes. This feature will allow coaches to easily track their athletes progress throughout the season(s). Again, there is no charge for this portion of the […]
09/20/13 – Bowling Changes Regarding Start Date and Singles Entry
Changes to the 2013-2014 bowling season:
The start to the season, for the purposes of Bylaw 23 (Limitation of Seasons), is now October 1st, which is a change from the past two years October 15th date. This was brought to the bowling advisory committee and discussed. We found that this would be very helpful with scheduling in many participating communities. This is not a mandate to start earlier if the school has no need to do so, but is an option.
After discussion and Board of Control approval, we now have the option for schools to enter singles bowlers into postseason competition. The Board feels that this will allow additional participation by students as schools work to build a team for future team participation.
Just as in swimming and golf, schools are now allowed to enter a singles bowler into the regional singles competition. At this time there are no minimum regular season […]
09/19/13 – Commissioners Remarks to the 2013 Annual Meeting
At the request of the membership, the capsule of the remarks made by the Commissioner to the 2013 Annual Meeting are contained below.
As we start this session, I would like to do something different this year. Instead of talking to you about our strategic direction, paths and the state of the association, let’s use this session for a current events update and to recognize some of our member schools, as well as catching you up on current operations.
The first thing i would like to do is to ask two of our breakout speakers to come forward.
- For those unable to attend this morning’s sessions, let me call to the table Dan Schuster Assistant Director of the NFHS Coaching Education program to tell you a little about the NFHS coaching ed program (REMARKS BY SCHUSTER)
- Also this morning, we were especially happy to have Kobie Baker, Associate Director, Amateurism Certification for the NCAA. (REMARKS […]
09/13/13 – Proposal by Proposal Analysis of 2013 Annual Meeting Proposals
This is the second part of a two-part effort to talk about the 2013 KHSAA Annual Meeting.
During the morning sessions, there are three great workshops. Veteran maintenance and grass/grounds experts Bucky Trotter and Dr. A.J. Powell will conduct a seminar entitled: “Proven Specifications & Maintenance Practices for Kentucky Sports Fields”; Kobie Baker of the NCAA Initial Eligibility Staff will conduct an in depth seminar on the changes coming by the NCAA with his sessions, “NCAA Eligibility 101, 2point3”; and Dan Schuester of the NFHS Coaching Education Department will conduct a great session called “Your Coaches, Your Community” and talk about options available for continued training.
There are only seven (7) proposals on the agenda to change the bylaws of the KHSAA this year and they are detailed at http://khsaa.org/annualmeeting/20132014/annualmeetingproposals.pdf. Four of these came from the Board of Control’s required Annual Review and those represent the very few issues that have arisen in […]
09/11/13 – Reminder about Schools Being Encouraged to Participate in Annual Meeting
This is always a great time of year. School has started, the Friday night lights are on, the fields and courts are in use every night. And again this year, we are privileged to be completing another circuit around the state holding regional meetings about KHSAA operations, online data management and Title IX.
But now its time to deal with some of the “business issues” surrounding the KHSAA. And a lot of that business is accomplished through the Annual Meeting. Truth be told, other than the championship final events and recognition ceremonies, this event continues to be one of my favorites. Our staff gets to sit down and meet with those people in the trenches at the local schools, and talk about issues facing both groups. Our philosophies and perspectives are different, so too naturally are our opinions.
This two-part article will attempt to first lay the groundwork for the meeting, and then secondarily, it […]
09/03/13 – KHSAA Academic All-State Certificates Available
This notice is being sent to all member school Principals and Athletic Directors:
Initiated in 1985, the KHSAA annually awards to students “Academic All-State” recognition. The awards are based on cumulative grade point average from the time of enrollment in the ninth grade; are given only to varsity participants; and given to participants enrolled in grades nine through twelve.
Participants that maintain a cumulative grade point average of 3.75 on a four point scale are eligible to receive “First Team” recognition. Those participants who maintain a minimum cumulative grade point average of 3.25 receive “Honorable Mention”.
The recognition is open to all KHSAA Sports and Sports Activities participants.
To request the free certificates, school administrators may e-mail Marsha Day at mday@khsaa.org and provide her with the number you will need. Certificates will be available throughout the year.
– KHSAA –
The KHSAA staff routinely publishes blog posts to better communicate with its […]
08/28/13 – KHSAA and KHSADA Partner to Help Provide Title IX Book for Schools
The KHSAA is proud to partner with the Kentucky High School Athletic Directors to make available to our membership a copy of an extraordinary publication related to Title IX. Title IX and Interscholastic Athletics, How it All works – in Plain English is literally a how-to guide for the interscholastic (high and middle school) level.
For complete information about the manual, see the link at http://www.khsaa.org/titleix/flierforgoodsportsbook.pdf. We are proud to offer the $109 manual to the membership for only $40 through October 15 thanks to the cooperation of the KHSAA Board of Control and the Kentucky High School Athletic Directors Association. To order this manual, go to http://www.khsaa.org/payments/publications/.
“Title IX and Interscholastic Athletics: How It All Works – In Plain English,” a self evaluation manual and desk reference for high schools and middle schools, is the one-stop encyclopedia for Title IX’s application to interscholastic athletics programs. This 700 page Manual/Workbook-CD is a […]
08/27/13 – Reminder about Regional Meetings
The regional meeting schedule has been posted online for a number of weeks. Remember that these meetings are optional, provide a specified number of leadership hours and focus on KHSAA bylaws, the school data system, and the Title IX and Participation Reports. If you are coming to a future meeting, the complete agenda (all times local to the specific site) is located at http://khsaa.org/2013-14-optional-khsaa-administrators-workshop/. The schedule of meetings and the links to register for the meetings are located at http://khsaa.org/8213-regional-series-of-meetings-scheduled-again-for-2013-2014/ These meetings are not required, and should not be confused with the Annual Meeting (Delegate Assembly to be held on September 19), or the required online Principal’s meetings which will be available beginning in October.– KHSAA –
KHSAA BLOG POSTS The KHSAA staff routinely publishes blog posts to better communicate with its various constituencies and the public. For a list of those blogs, go to http://khsaa.org/news-stats-pubs/sports-blogs/08/27/13 – Member School Menu Page Refinements
As you log into your KHSAA Member School account (effective Tuesday, August 27) you will notice a refinement of the grouping and arrangement of links with the most frequently used links in the left most column of the page.
The flow of the first three groups (Member School Database, Member School Personnel, and Student-Athlete Rosters) follow the training approach that I have explained in person at our workshops, on the phone, and in my typed (and video) instructions.
Additionally, there is a “Printed Publication” section in the right most column of the page where you can purchase a copy of the 2013-2014 Handbook or our 2013-2014 Memo Calendar as of its publication date.
If you have any questions, please do not hesitate to ask.
Thank you
Rob Catron
IT Director
08/26/13 – Video Replay and Video Board Reminders for Schools
USE AND REVIEW OF VIDEO OF SCRIMMAGES AND CONTESTS, USE OF VIDEO BOARDS
REMINDER ABOUT TAPING WITHOUT PERMISSION (FROM BYLAW 15)
Sec. 2) Illegal Equipment/Videotaping
a) It shall also be considered a violation of this rule if any school or school representative(s) uses or allows the use of illegal equipment which gains a competitive advantage in the contest and which is expressly prohibited by the rules adopted for that sport.
b) This shall also include the on-site recording of past or future opponents in any electronic form without the expressed consent of all involved teams.
c) A violation of this provision may result in penalization by the Commissioner’s office in accordance with the provisions of this bylaw and in accordance with KHSAA Bylaw 27.
Case BL 15-14- Is it a violation for a school to videotape an opponent without permission or use otherwise illegal equipment such as cleats […]
08/20/13 – Agenda for 2013-14 Optional KHSAA Administrators Workshop
Check in: 8:00 a.m., Workshop: 8:15 a.m. – 12:30 p.m.
- Introduction of Presenters
- Evaluation Form
- KHSAA and its role with KDE and KBE
- KHSAA Prime Date Requirement
- Primer on KHSAA Bylaws
- Cheerleading and its role within the School
- KHSAA Current Events and Communication
(SHORT STRETCH BREAK)
- Web Site Intro
- The need for Security on the web site and establishing a Secure Account
- Indicating Sports and Levels
- Coach Management
- Non-Coach Management
- Roster Management
- Title IX Online and Participation Reporting System
(BREAK)
- Title IX History including the KHSAA education program
- Gender Equity Review Committee
- Annual Reporting Process
- Permanent Title IX File
- Audit Visit/Revisit Program
- KBE Reporting Process
- The Three-Part Test
(SHORT STRETCH BREAK)
- Opportunities
- Benefits
- Reporting and Evaluation of Expenditures (T-35)
- Development and Monitoring of an Improvement Plan
08/13/13 – Reminder about 2013 KHSAA Annual Meeting
This is intended for all KHSAA member school Superintendents, Principals and Athletic Directors and the link can be forwarded as needed.
The 2013 Annual Meeting of the membership of the KHSAA is to be held on Thursday, September 19 in the Thorobred meeting rooms on the third floor at the Lexington Center (High Street level,adjacent to the concourse of Rupp Arena). A final agenda will be published in the coming weeks, but the meeting is expected to begin at approximately 8:00 a.m. ET. and conclude not later than 1:30 p.m.
This specific meeting has professional development opportunities in the morning, a discussion period regarding proposals for rules changes, and a meeting where delegates convene to approve or disapprove the proposed KHSAA Constitution and Bylaw changes.
The Hyatt Regency, adjacent to the center, has a small block of rooms available by contacting 859-253-1234 and when transferred to the reservations office, refer to the KHSAA block of […]
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