09/27/19 – Fall Sports Championship Media Credentials

September 27, 2019 2019-2020 News Releases

The KHSAA’s online media credentialing system for the Spring Sports Championships (Golf, Field Hockey, Soccer, Cross Country, Volleyball, Football, Competitive Cheer and Dance) is now live, and can be accessed by going to credentials.khsaa.org.

Credentials to each KHSAA state championship event are issued by the KHSAA to working members of the media that regularly cover high school athletics. Credentials must be requested prior to the established deadline for each sport through the online credentialing system (credentials.khsaa.org).

Credentials should be requested by the sports editor/director for all members of his/her organization needing to attend an event. Credentials for freelance photographers and stringers must be requested by the sports editor/director at the outlet the freelancer will be representing. Media outlets are responsible for the actions of all individuals representing their organization, including compliance with KHSAA policies and procedures. No credentials will be issued outside of the online credentialing system. The KHSAA reserves the right to limit the quantity of credentials issued to media outlets when space is at a premium.

Failure to adhere to the KHSAA policies and guidelines, as well as unauthorized use of the media credential, will result in the revocation of the credential and non-issuance of future passes.

DISTRIBUTION POLICY
1 – Credentials will be provided to established and recognized media outlets that cover high school athletics on a regular basis (including, but not limited to, timely reports of regular season competitions);
2 – No athletic recruiting organizations or media outlets that can be construed as recruiting publications will be credentialed;
3 – Media passes will not be issued to persons under 18 years of age (with the exception of a School Media Pass);
4 – Passes may be revoked at any time for behavior deemed inappropriate for the intended use of the pass, including transferring a credential to someone other than its intended recipient, or using the pass to help others gain access to an event. A credential grants the bearer, and only the bearer, access to KHSAA events, and does not include admission for children and family members;
5 – Media members are expected to act professionally and objectively at all times. Cheering or cheerleading during an event is strictly prohibited and can result in removal from the press area;
6 – At any time, the KHSAA may request proof of a media outlets’ legitimacy. To help the KHSAA protect access to its events, media members applying for credentials may be asked to provide samples of their work as well as information such as circulation numbers (newspapers/magazines), Nielsen Audio (formerly Arbitron) ratings numbers or similar information (broadcast), page views/hits (online entities);
7 – Freelance photographers not working for an accredited media outlet will be treated as Commercial Photographers, and will only gain access to an event by paying the media rights fee for the event in question;
8 – Each team advancing to a state championship event can be represented by one (1) broadcast team (radio or online), which will be designated by the participating school’s principal;
9 – Schools are permitted one (1) School Media Pass at each championship event, which can only be utilized by a student or full-time staff member at the participating school. School Media Passes are requested using SI103, which can be found at http://bit.ly/2svxwTz.

The distribution of credentials is conducted using the following priorities:
1. Daily Newspapers and Wire Services;
2. Statewide Media (TV, etc.);
3. Media Covering Specific Teams on a Regular Basis;
4. Regional Media;
5. All Other Outlets (Non-Broadcast Radio, weekly media, etc.).
Credentials may be issued on a limited basis to valid websites that report timely results. They are not issued to message board websites or to websites that do not regularly contain Kentucky based high school regular season content throughout the year. The KHSAA reserves the right to grant or deny any requests on an individual basis.

OWNERSHIP OF RIGHTS
The intellectual property, corporate, broadcasting and media rights to all State championship rounds of the KHSAA postseason championships belong exclusively to the KHSAA, including titling agreements and sponsorships. As such, the KHSAA is the only entity permitted to originate a live broadcast during state championship events (this includes the use of streaming platforms such as Periscope and Facebook Live by media members). Broadcasts of prior rounds of the state championships (region, district, etc.) are permitted provided the requisite media rights fee has been paid to the association per its agreement with the NFHS Network. Video streaming through social media platforms is also prohibited at the district/region level unless the rights fee has been paid to the Association.

PHOTOGRAPHY
Photography passes are provided to accredited news media outlets in conjunction with print outlets and affiliate websites. Commercial and freelance photographers can obtain fee-based credentials, space permitting. Information regarding rights fee payments will be confirmed through the online credentialing system.

While photographers own the intellectual rights to individual photos, the KHSAA owns the intellectual property rights to all state championship events; therefore photos taken during these games are not for resale by individuals unless the requisite media rights fee has been paid by commercial photographers. By accepting your credential you agree to all KHSAA terms and conditions. The KHSAA reserves the right to deny credentials to commercial and freelance photographers who do not agree to these terms and conditions. Failure to abide by the KHSAA’s policies and procedures could result in having your credential revoked and a loss of access to future events.

WEBCASTING/VIDEO STREAMING
Live video webcasts of select matches from the Field Hockey, Soccer, Volleyball, Football and Competitive Cheer Championships will be available at KHSAA.tv through the NFHS Network (https://www.nfhsnetwork.com/), which is a subscription-based service. Subscription plans for the NFHS Network are available for $9.95 a month. A monthly subscription, priced less than the cost of admission to a state championship event, entitles users to every broadcast by the KHSAA and the more than 45 participating state associations.

A free audio-only feed of the games will also be available online through Mixlr (http://mixlr.com/khsaa/), which has a corresponding app available for iOS and Android devices.

All webcasts are produced by the KHSAA in partnership with Prepspin.com and First String Media.

TEAM BROADCAST RADIO/INTERNET
Each participating team can be represented by one designated broadcast team (radio or online). Approved team broadcasts are audio only. Once the tournament field is set, the designated representative at each participating school will complete the online form and submit it to the KHSAA to designate one official team broadcast crew. The designated broadcast team will be permitted to originate broadcasts of games involving that specific school, so long as the requisite media rights fee is paid to the KHSAA. A radio station not chosen by the participating school may apply for an auxiliary credential to attend the tournament, but will not be given transmission rights. KHSAA.org is the exclusive home for video webcasts of state championship events.

– KHSAA –

About the Kentucky High School Athletic Association
The Kentucky High School Athletic Association was organized in 1917 and is the agency designated by the Kentucky Department of Education to manage high school athletics in the Commonwealth. The Association is a voluntary nonprofit 501(c)3 organization made up of 280 member schools both public and non-public. The KHSAA awards 215 state championships to 51 teams and 164 individuals in 13 sports and 6 sport-activities, funds catastrophic insurance coverage for its more than 106,000 rostered member school student-athletes, provides coaching education and sports safety programs for more than 12,000 coaches, and licenses and facilitates the distribution of training material for over 4,000 contest officials.