02/18/14 – Phase 1 of Title IX Reports for 2014 include New Historical Matrix (T-2 Chart) and T35 Revisions

February 18, 2014 Athletic Department Blog Updates

The initial phase of entry for the 2013-2014 Title IX Reports is available and online at schools.khsaa.org. There have been several enhancements this year based on the tour of regional meetings last fall and the great cooperation and feedback from the membership.

HISTORICAL TEAM MATRIX

A major change to help the membership is with the T2 form data. Previously, questions were asked regarding the T2 and the addition of new sports that required research and data collection each year. With the rapid turnover in ADs and Principals, the data received on the T2 form, which helps a school assess its potential compliance with Test 2 of Title IX, was inaccurate at best. To help with this problem, a new form is added that must be completed by each school ONLY ONCE and then the historical data will be built. This is titled the “Historical Team Matrix”. Each school will go fill this form out, indicating the sports and levels that it fielded teams each of the last six years. It is a fairly straight forward data entry form, and Rob’s videos can guide you through the entry.  After reviewing this blog post, it is advised that you watch Rob’s Youtube Video here:  http://youtu.be/6BnOH_By720

From this data entry, the T2 form will now be completed automatically, requiring no additional research or input, and then each year, the online sports offerings will complete that year’s continuance of this form.

By entering the year by year data, the system will automatically include or exclude sports and sport activities per the requirements. Sample output of this form is as follows:

CHANGES TO T35

The second area of significant revision is the T35 Form. Many of the T35 forms contained inconsistent information relative to coaching, so the following revisions and adjustments were made to that form:

• Entry for the T35 is now open.
• The T35 has been revised to put back at the bottom the original page totals from the previous T35. These numbers, which are transferred back to the final Analysis form, were omitted from the 2013 reports.
• The T35 requires you to enter 2012-2013 expense information (as it has been audited within your district) but pulls the coaching information from your current listings. The use of the current year on coaches allows for you to self-audit your data and ensure all of your coaches have been properly entered. It is recognized that for brand new offerings, you may in fact have coach data without budget data (or the reverse if you have dropped programs), but using this combination of data allows for you to be the most accurate in your reporting.
• The T35 has been further revised related to coaches and coaching positions. In the coaching columns, pulled completely from your coach roster, are three numbers per sport. The first number will be the total number of coaches in the sport according to your roster, using double and triple counting. i.e., if coach Jones coaches JV, freshman and varsity, he will count as 3 in this count. The second number will be the total number of individuals coaching the sport, NOT using double and triple counting. So in the above example, Jones would count as 1. The third is the number of levels you show (Freshman, JV, Varsity). This column is not a definitive conclusion about Title IX compliance, but rather a snap shot in time. In order to do a thorough analysis under Title IX, you would have to look at each program and see how it is managed. Are all practices together? Are all games together? Is separate instruction included for the different levels? It is very possible that in one sport, the more accurate number is the number of individuals because they coach all the levels at the same time all the time, while other sports might be more accurately counted by double and triple counting due to separate practice sessions, games, etc. There is no right or wrong method, so both are provided for your analysis.

OTHER OPTIONS

• Form T63 is ready for survey entry. If you want the KHSAA to manage and compile your surveys, Rob Catron will be happy to create an online Survey Monkey Survey which you can administer to your students.  If you wish to do so, please sign up for that survey at the following link: http://www.surveymonkey.com/s/20132014t61survey Keep in mind that the desired response rate from the survey is 80% of the student population in grades 9-11 plus 80% of the student population in grade 8 that is chosen to be surveyed.
• Form T60, the Title IX improvement plan will have date fields added which will allow for better monitoring of continuous improvement objectives at the local school level.

More information regarding completion of these reports will be forthcoming, but it is important to give the membership a head start on these important changes.  Again, it is advised that you now watch our instructional video on the changes here:  http://youtu.be/6BnOH_By720